Easy Grading

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Easy Grading Record Keeping Using Word Forms
and TemplatesRECAP 2006

• Karen Jogan kjogan_at_alb.edu
• Michele Mislevy mmislevy_at_alb.edu
• Albright College, Reading, PA
• http//faculty.albright.edu/edu/mmislevy/Conferenc
  es.htm

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A Form

• Is a document that users can view and complete in
  Microsoft Word
• Can contain text boxes, check boxes and drop down
  lists (fields)
• Can be organized in tables
• Offers protection to prevent users from changing
  data
• Can gather data to export
• Excel or Access
• Tab key moves around form

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Example Lesson Plan Template
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Example Grading Checklist

• Shaded areas are fields
• Unshaded areas are protected
• Cant spell check protected doc

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Why Use a Form?

• Gather and collect data
• easy to distribute
• Checklists
• Rubrics for grading
• Timesaver

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How is a Form Created?

• Sketch a layout
• Structure and Fields
• Enter the structure in Word
• tables can assist in aligning data
• Turn on the Forms toolbar and add fields
• Protect
• Save as a Template (optional)
• Test and implement

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Forms Toolbar
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Saving as a Template - Optional

• Appears in the File-New dialog box
• saves in the Microsoft Office Templates folder
  automatically
• Always opens as a copy
• protects users from overwriting the original
• File-Save As
• change document type to read Document Template
• gives file a .dot extension

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Your Turn

• Recreate the Lesson Plan Template form

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Brainstorm

• What kinds of forms could help increase your
  productivity?
• Could this technology be integrated into your
  course to help your students?

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Sketch a Layout

• Identify your need
• what data do you want to compile?
• Design structure and fields on paper
• what will support your data gathering needs?
• Construct your form in Word
• structure first, then fields
• Save as a Template
• test