State of Arkansas Classification and Compensation Position Content Questionnaire

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State of ArkansasClassification and
Compensation Position Content Questionnaire

• Based on Act 1015 of 2005

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• There are two ways to access the Pay Plan Study
  Questionnaire.
• Go to the following web address
  https//wwws.dfa.state.ar.us/pcq/
• Go to the Dept of Finance and Administration
  website http//www.state.ar.us/dfa/ , click on
  the first drop down and select Personnel
  Management, click the drop down next to State
  Employees and select Pay Plan Study.
• The web based questionnaire will be available
  online October 10, 2005.

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• https//wwws.dfa.state.ar.us/pcq/

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• To start a new questionnaire from the beginning
  click on Start a New Questionnaire link.
• To go back to a saved questionnaire, fill in Last
  Name, First Name, Position and the PIN that was
  given when saved.
• To print a hard copy of the questionnaire for
  employees that dont have access to the internet,
  click on the Download the Questionnaire as a Word
  Document link.
• To print a copy of this presentation, click on
  Download Presentation.

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• Date Automatically generated on the date that
  the questionnaire is started.
• Name Enter Last Name first (in first space) and
  First Name last (in second space).
• Position Number The 8 digit number unique to the
  position.
• Job Title Employees current OPM classification
  title.
• Grade The 2 digit number of your job (i.e.
  12,13, 14.99)
• Agency Number/Business Area The 4 digit number
  for the agency. (i.e. 0080 Arkansas Game and Fish
  Commission, 0610 Department of Finance and
  Administration)
• Agency Name The name of the agency the position
  is authorized. (i.e. Department of Correction,
  Arkansas State Police).
• Division Name/Department The name of the
  division or department in an agency in which a
  position is assigned (i.e. Children and Family
  Services / Admissions).
• Employee location(s) Cities and counties in
  which the position is located. Type the city name
  in the appropriate box and choose the proper
  county from the drop down menu.
• Length of time in position The number of months
  or years in current position (rounded to nearest
  whole number). Then the appropriate category is
  selected from the dropdown box (i.e. months or
  years).
• Reports to Supervisor Name and Title The direct
  supervisor and their current job title.
• If information is not known it will be provided
  by the HR Director or the supervisor. The HR
  Director can run and print an updated Position
  Control Report prior to sending information.

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• Job Duties and Responsibilities List the major
  duties required to perform the job. Do Not use
  acronyms or abbreviations.
• Frequency From the dropdown menu select either
  Daily, Weekly, Monthly, Annually or Occasionally
  to detail how often the task is done.

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• Certificates, Licenses, and Registration List
  all that are required to perform duties of the
  job. DO NOT use acronyms or abbreviations.
• Other Skills and Abilities List any and all
  skills and abilities that have not been covered
  elsewhere in this questionnaire and are necessary
  to perform the job. DO NOT use acronyms or
  abbreviations.
• Other Qualifications List any and all other
  qualifications that have not been covered
  elsewhere in this questionnaire and are necessary
  to perform the job. DO NOT use acronyms or
  abbreviations.

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• Internal Contacts Select all levels that are
  necessary to perform the duties of the job.
• External Contacts Select all levels that are
  necessary to perform the duties of the job.

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• Communication Skills Select all levels of
  communication (language) skills that are
  necessary to perform the duties of the job.
• Decision Responsibility Select the level of
  decision-making for which the job is responsible.

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• Complexity, Judgment, and Problem Solving Select
  all of the choices that are applicable to the
  performance of the job.

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• Supervisory Responsibilities check the box only
  if the job has the authority to hire, transfer,
  suspend, layoff, recall, promote, discharge,
  assign, reward, conduct performance evaluation OR
  discipline other employees of a state agency or
  institution.

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• If the job meets the supervisory requirements and
  box is checked, the questionnaire will expand and
  display additional questions, otherwise skip to
  Additional Information.
• List the names of the Departments/Divisions/Colleg
  es which are supervised by the job. DO NOT use
  acronyms or abbreviations.
• If there are subordinate supervisors reporting to
  the job, check the box provided.
• Enter the number of subordinate supervisors that
  answer to the job.
• List the Class Code, Title, Grade, Location and
  number of positions that are supervised by the
  subordinate supervisor. After each of these
  boxes are completed, press the Add button and
  continue listing all that apply.
• If a mistake is noted in one of the added entries
  it may be corrected either by pressing the Edit
  button and making the appropriate changes or the
  Delete button and starting with a new entry.
• Enter the total number of employees that are
  supervised by the subordinate supervisors. Do
  not include extra help or student workers.
• Enter the total number of employees supervised by
  the subordinate supervisors.
• Click the check box if there are non-supervisory
  employees that report directly to the job.
• List the Class Code, Title, Grade, Location and
  number of non-supervisory employees that are
  supervised by the job. After each of these boxes
  are completed, press the Add button and
  continue listing all that apply.
• If a mistake is noted in one of the added entries
  it may be corrected either by pressing the Edit
  button and making the appropriate changes or the
  Delete button and starting with a new entry.

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• Level of Responsibilities Select the level of
  supervisory responsibility that applies to the
  job.
• Fiscal Responsibility Select the check box if
  the job is responsible for the annual operating
  budget for division(s)/department(s)/college(s).
• Enter the dollar amount for which responsible
  (round to the nearest whole number).

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• Additional Information List any additional
  information, which has not previously been
  covered, pertaining to the performance of this
  job, and is significant to the performance of the
  job.
• Questionnaire Prepared By To be completed by
  the employee currently filling the position.
  Enter last name in the first blank and first name
  in the second blank. If the position is vacant,
  the immediate supervisor of the position should
  complete the form and enter their name.
• Title Enter the title of the employee completing
  the questionnaire.
• Basis for Knowledge of Job From the dropdown
  box, if the questionnaire is completed by the
  employee, select Current Employee. If the job is
  vacant and the questionnaire is completed by the
  supervisor, select Supervisor. If neither of
  these selections is appropriate select other and
  explain the reason in the text box.
• Review the questionnaire for accuracy.

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• Save The questionnaire can be saved by clicking
  the Save button. The system will provide a PIN
  number. This PIN must be written down or
  remembered to return to the saved questionnaire.
  
• To go back to a saved questionnaire, go to
  https//wwws.dfa.state.ar.us/pcq/ fill in Last
  Name, First Name, Position and the PIN that was
  given when saved. (Refer to page 4 for a visual
  representation.)

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• The employee filling out the questionnaire will
  have the option of printing at any time during
  the process or immediately after clicking the
  submit button.
• If they do not print at this time or before, they
  will not be able to go back and do it later.
• The supervisor will be able to print the
  questionnaire for the employee the following day.
• Print the survey by clicking the Print button. A
  PDF File Download box will appear. Open the file
  by clicking the Open button to print. Clicking
  the Save button will enable the employee to save
  the questionnaire (in PDF form) to their
  computer.

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• Submit Clicking the Submit button saves the
  questionnaire as final and disables the
  employees ability to go back and make changes.
• The system will provide the Print option one last
  time.

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Supervisor Section

• An email will be generated each day to the HR
  Director that lists the positions that have
  questionnaires submitted. The supervisors name,
  position number, employee name, and a link to the
  Supervisor Comments section will be provided.
• It is the HR Directors responsibility to send the
  information to the appropriate supervisor.

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• In the supervisor section, enter the business
  area / agency number (4 digits) followed by an
  S. Then enter the password.
• The Supervisor password will be provided by the
  HR Director.

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• Enter the position number to be reviewed.
• A box with the employees name will appear.
  Click the View link to review and comment on
  the questionnaire.

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• Review each section of the completed
  questionnaire.
• The supervisor will be able to enter information
  and comments Starting with the General Purpose of
  the Job section.
• The supervisor will not be able to make changes
  to the data entered by the employee.

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• General Purpose of the Job Explain the primary
  duties and responsibilities assigned to the job.
• Education and Experience Select the level of
  education and experience and supervisory
  experience needed to successfully accomplish
  essential duties and functions.

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• Physical Demands and Work Environment Check
  each task required and select the percentage of
  time required to perform each task.

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• Working Conditions Select all of the conditions
  that affect the daily schedule of the job.
• Select all of the conditions that increase the
  stress of the job as it pertains to the demands
  and/or deadlines required to perform the job.

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• Other Physical Activities / Conditions Describe
  any other activities, conditions, or tasks that
  have not been covered in the previous section.
• Supervisor Comments Complete the name and title
  sections and provide any comments about the job
  duties and responsibilities as described by the
  employee.
• At this point the questionnaire may be printed,
  saved or submitted.
• The Return button will send you back to the
  Position access screen so you can move to the
  next position.

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HR Directors Information

• An email will be generated each day to the HR
  Director that lists the positions that have had
  questionnaires submitted by the supervisor. In
  the email the supervisors name, position number,
  employee name, and a link to the HR Directors
  Comments section will be provided.

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• In the supervisor section, enter the business
  area / agency number (4 digits) followed by an
  H. Then enter the password.
• The HR Director password will be provided at a
  later date.

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• Enter the position number that is to be reviewed.
• A box with the employees name who filled out the
  questionnaire will appear. Click the View link
  to review and comment on the questionnaire.

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• Review each section of the completed
  questionnaire.
• The HR Director will be able to enter information
  and comments starting with the HR Directors
  Comments Section.
• HR Directors Comments Complete the name and
  title sections and provide any comments about the
  job duties and responsibilities as described by
  the employee.
• At this point the questionnaire may be printed,
  saved or submitted.

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Questions or Technical Issues

• For generic questions about the Questionnaire,
  call OPM
• State Agencies 501-682-1753
• Higher Education 501-682-1757
• Ask to speak to an analyst
• For technical questions, call
• Callan Callaway 501-682-5174
• Phillip Warriner 501-537-9112
• Tony Robinson 501-682-5353