ShortTerm DisabilityPaid Time Off

1
Short-Term Disability/Paid Time Off

• Current benefits
• New benefits
• Short Term Disability - STD
• Sick Leave Reserve - SLR
• Paid Time Off - PTO

2
Current Benefits

• Long term disability
• No benefits for the first 6 months of disability
• Benefit is 60 of pay to end of disability,
  normal retirement or death
• Pay for the first 6 months of disability
• Sick leave accrual
• Vacation accrual
• Personal days
• No pay when other forms of pay are exhausted

3
Current Benefits - Sick

• 8 hours per month, prorated by FTE
• Maximum of 1040 hours (26 weeks)
• 10.83 years if perfect attendance
• 21.66 years if normal use of 6 days per year
• Out of 243 employees
• 5.3 have enough hours to pay themselves for 26
  weeks
• 24 have enough hours to pay themselves for 13
  weeks
• 45 have enough hours to pay themselves for 6
  weeks
• 61 have enough hours to pay themselves for 3
  weeks

4
Current Benefits -Vacation
5
Current BenefitsPersonal Days

• 2 personal days per year
• 1-2 bonus days per year, depending on sick
  balance
• Must use as whole days
• Unused personal days are lost if unused by year
  end

6
New BenefitsShort Term Disability - STD

• Administered by Human Resources Department
• Requires medical documentation
• Benefits begin on the 8th consecutive calendar
  day
• 60 of pay for up to 6 months
• Pay supplemented by SLR and PTO to 100

7
New BenefitsSick Leave Reserve - SLR

• Accumulated sick accruals will not be lost
• On 1/5/08 sick leave balances will be moved into
  a separate Sick Leave Reserve (SLR) account
• From 1/5/08 to 7/5/08, SLR can be used for
• employee illness
• dependent children illness
• 4 days for extended family for whom employee is
  primary caregiver
• To supplement STD

8
Illness 1/05/08 7/05/08

• Personal illness
• Day 1-7 SLR
• Day 8 STD SLR (PTO if SLR is exhausted)
• STD if SLR and PTO are exhausted
• Dependent child illness
• SLR
• PTO if SLR is exhausted
• Family other illness
• SLR up to 4 days per calendar year
• PTO

9
New Benefits SLR continued

• Beginning 7/5/08, SLR can be used for
• To supplement STD
• To pay for employee and dependent child illness
  if PTO is exhausted
• Up to 4 days for family other if PTO is exhausted
• Unused SLR will not be paid out when employee
  leaves

10
Illness after 7/5/08

• Personal Illness
• Sick days PTO
• Waiting period for STD PTO
• Waiting period for STD SLR if PTO is exhausted
• Day 8 STD SLR (or PTO if SLR is exhausted)
• Dependent Child Illness
• PTO
• SLR if PTO is exhausted
• Family Other Illness
• PTO
• SLR if PTO is exhausted 4 days per year

11
New BenefitsPaid Time Off - PTO

• Accrued vacation time will not be lost
• On 1/5/08 vacation balances will be transferred
  into a Paid Time Off (PTO) account
• PTO combines current vacation accrual, 6 sick
  days and 2 personal days into one accrual that
  will appear on pay statement
• PTO hours will count toward overtime
• PTO use
• Vacation
• Illness
• Personal business
• Family care
• Supplement STD benefits

12
New BenefitsPaid Time Off Accrual
13
New BenefitsPTO Buy Down

• Some employees will have vacation balances that
  will be at or near or even greater than the PTO
  maximum accrual limit at the time of the transfer
• The college will buy down employees who are close
  to the maximum accrual limit to provide the
  opportunity to continue to accrue from the start
  of the PTO program date
• This is a one time cash out based on the vacation
  balance as of 1/5/2008.
• This payment will be included in the January 25,
  2008 payroll

14
New BenefitsPTO Cash Out Schedule
15
Current and New Accruals
16
What Has Not Changed

• Employees must still request time off in advance.
  
• Illness and accidents are the obvious exceptions
• Supervisors must still balance the requests of
  the employees with the requirements of the job
• Employees will still use paid time before they
  have unpaid time
• When maximum accruals are reached, employees will
  stop accruing PTO time
• Holidays, funeral leave and jury duty benefits
  remain unchanged
• Workers compensation benefits are separate time
  off benefits. Employees cannot supplement
  workers compensation pay with SLR or PTO

17
What Has Changed

• Employees will be paid 60 of pay on the 8th
  calendar day of short term disability instead of
  waiting 6 months
• SLR and PTO will be used to supplement STD to
  100
• Vacation days, sick days and personal days
  combine to make up PTO
• All PTO hours count toward overtime calculation
• PTO does not have to be taken as whole days
• PTO time is not lost if unused
• Other than sick days, the reason for use of PTO
  is not required on timesheets
• Vacation donation program ends
• If PTO reaches the maximum accrual limit,
  employees will stop accruing, and therefore lose,
  potential PTO hours