Oregon Vital Events Registration System

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Oregon Vital Events Registration System

• Electronic Death Registration System
• Information and Demonstration

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What is an Electronic Death Registration System
(EDRS)?

• Paperless death certificates
• Web based technology
• Biometric (fingerprint) authentication
• Disposition permit printing at funeral home
• Printing certified copies at the county office
• Electronic amendments and corrections

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Overall benefits of an EDRS

• Improved timeliness
• Higher quality
• More efficient communication participants
  interact electronically
• Increased security

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Who benefits?

• Families
• Funeral directors
• Medical professionals and medical examiners
• Local and state registrars
• Federal, state, and local agencies
• Public health researchers

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Specific benefits of EDRS

• Faster service to families
• Electronic referrals between funeral directors
  and medical certifiers
• Drop to paper feature if the funeral director
  or medical certifier is not utilizing EDRS
• Electronic SSN verification forthcoming
• Medical certifiers are able to initiate the death
  certificate without waiting for the funeral home

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More specific benefits of EDRS

• Conformance with a 2002 American Medical
  Association Resolution calling for moreuniform
  cause of death reporting
• Automatic error checking
• Reduces internal inconsistencies
• Reduces missing values
• Electronic corrections and amendments
• Amended/corrected records immediately available
  at the county no fax, no fuss

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What does the Oregon EDRS look like?
The Oregon EDRS software is called DAVE, which
stands forDatabase Application for Vital Events.
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Login to DAVE
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Funeral Director Start/Edit Case
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Decedent Information
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Resident Address
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Family Members
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Informant Information
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Disposition
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Decedent Attributes
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Funeral Director can complete Place of Death
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Affirmation Sign with Fingerprint
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Refer to Medical Certifier
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Disposition Approval
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Funeral Director Print Forms

• Working copy, for your records
• Drop-to-paper, if medical certifier is not part
  of the EDRS system
• Disposition permit

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Medical Certifier Begins Case

• The medical certifier receives a system-generated
  email when the funeral director requests medical
  certification.
• They login to DAVE and select the case from the
  internal message requesting medical
  certification.
• Medical certifiers can also start a case, which
  the funeral director can later locate and then
  complete the personal information.

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Medical Certifier Work Queues Messages
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Date/Time of Death
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Place of Death
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Cause of Death
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Other Factors
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Injury
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Certifier Information
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Affirm and Certify with Fingerprint
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Medical Certifier Print Forms

• Working copy, for your records
• Drop-to-paper, if the funeral director is not
  part of the EDRS system

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Immediately Registered

• The case is immediately and automatically
  registered unless there is information that
  requires review by the Registrar.
• Cases requiring review include rare or reportable
  causes of death, possible duplicate record, etc.
• Our goal is to review cases within 24 hours of
  receipt.
• The funeral director will be automatically
  notified when a case is registered.

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Amend Records

• Amendments to the death certificate can be
  submitted by funeral directors or medical
  certifiers within DAVE.
• Our goal is to process amendments with 24 hours
  after receipt.
• After submitting the amendment, replacement
  certificates can be immediately ordered and they
  will be issued as soon as the amendment is
  processed and the original certificates have been
  returned.

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Amend Record in DAVE
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Type of Amendment
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Amendment Detail
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Amendment Affirmation
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Registrar Ordering Process

• State and County registrars can process
  certificate orders within DAVE for fully
  electronic records or paper records that have
  been processed by the State.
• County registrars may also continue to issue
  copies from paper certificates.
• Orders may be received from funeral directors
  directly through DAVE or manually.

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Applicant Information
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Search for Decedent
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Match Decedent to Order
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Request Certified Copies Called Services in DAVE
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Services Summary
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Payment Information
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Order Summary
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Issue Copies
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Death Certificate Prints as a PDF
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Next steps

• January-August 2006 Testing of Customized System
• Early August 2006 Pilot Site Refresher Training
• August-Sept. 2006 Pilot of System
• Mid-September 2006 Statewide Rollout Begins
• January 2007 Electronic Birth Registration Sy
  stem (EBRS) begins
• August 2007 EDRS Statewide Rollout complete