Document Management in Minneapolis Provides Host of Benefits

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Document Imaging in Minneapolis

• What Is It Why Is It Important?

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• Summary

• Document imaging in Minneapolis creates
  electronic copies of important papers, diagrams
  and pictures, document imaging helps to ensure
  business paperwork can be saved and archived
  safely.
• Document imaging improves efficiencies in
  organizations without creating significant
  change. In a business climate where
  organizations are looking for ways to cut costs
  and increase productivity, document imaging
  systems can have a dramatic impact on office
  performance.

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Document imaging in Minneapolis is an essential
element of doing business today.
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• Document Imaging

• As a means of creating electronic copies of
  important papers, diagrams and pictures, document
  imaging helps to ensure business paperwork can be
  saved and archived safely.

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• Document Imaging

• As we do our work, paper accumulates quickly.
  Folders and filing systems make it easier to find
  our documents, and records managers organize,
  archive and retrieve our information. But the
  amount of paper keeps growing and the likelihood
  of misfiled or lost documents increases.
• Studies show that professionals often lose up to
  500 hours a year just looking for documents.

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What is document imaging in Minneapolis?
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• What is Document Imaging?

• The concept of document imaging is fairly
  straight-forward. Document imaging transforms
  paper documents into electronic images that can
  be used in computer-based business applications
  and archives.
• Since the 1990s, "document imaging" has been used
  to describe software-based computer systems that
  capture, store and reprint images. An advanced
  document imaging system also includes image
  enhancement or image processing software to
  automatically improve the images produced by the
  scanner.
• This technology was built around the need to
  manage and secure the escalating volume of
  electronic documents (spreadsheets,
  word-processing documents, PDFs, e-mails) created
  in organizations.

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• What is Document Imaging?

• All document imaging systems should have five
  basic functions/elements
• Scanning. Major advancements in scanning
  technology make paper document conversion fast,
  inexpensive, and easy. A good scanner will
  transfer paper files into your computer easily.
• Storage. The storage system provides long-term
  and reliable storage for documents. A good
  storage system will accommodate changing
  documents, growing volumes and advancing
  technology.
• Indexing. The index system creates an organized
  document filing system and makes future retrieval
  simple and efficient. A good indexing system will
  make existing procedures and systems more
  effective.
• Retrieval. The retrieval system uses information
  about the documents, including index and text, to
  find images stored in the system. A good
  retrieval system will find the right documents
  quickly and easily.
• Access. Document viewing should be readily
  available to those who need it. A good access
  system will make documents viewable to authorized
  personnel, whether in the office, at different
  locations, or over the Internet.

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What types of document imaging solutions are
available?
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• What Types of Solutions?

• Todays market offers a wide variety of solutions
  for document imaging in Minneapolis. Solutions
  are based on required capacity, type of
  application and whether the organization wants to
  outsource the function.
• Document imaging systems support low, medium and
  high volume capacities. For example
• Production level systems designed for high-speed
  conversion handle 12,000 pages per day and scan
  150 pages per minute.
• Medium volume systems process 4,000 pages per
  day and scan 90 pages per minute.
• Departmental systems designed for lower volumes
  handle 1,000 pages per day and scan 40 pages
  per minute.
• Desktop applications scan up to 1,000 pages per
  day at 15 - 40 pages per minute.

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• What Types of Solutions?

• Document imaging in Minneapolis can also provide
  systems for specific business applications.
• Examples include
•  
• Microfilm or microfiche systems with high
  quality, high speed conversion to digital image.
• Check scanners specially designed to handle rapid
  processing and read unique data.
• Book scanners equipped for high speed processing
  of one second per scan.

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• What Types of Solutions?

• Should an organization not want to install and
  maintain an in-house system, outsourcing
  solutions exist. Businesses have the option of
  enlisting a vendor to perform and/or host
  document imaging functions.
• An outsourcing strategy for document imaging in
  Minneapolis provides the following benefits
• Better focus on core business competencies.
• No worrying about system management, software
  upgrades or content security.
• Faster implementation with fewer resources
  results in a faster return on investment.
• Predictable monthly costs without an upfront
  investment for hardware and software

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Why is document imaging important?
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• Why Is It Important?

• Documents, data and information are the lifeblood
  of any business. If you lose them it can have
  devastating and costly consequences to the
  business.
• According to a TwC study, companies spend 20 in
  labor to file a document, 120 in labor to find a
  misfiled document, and 220 in labor to reproduce
  a lost document.
• Creating an electronic copy of valuable documents
  ensures that even in the event the original is
  lost, it can be recreated by printing out an
  electronic copy.

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• Why Is It Important?

• Document imaging has changed the way many
  companies store important documents, as well as
  made it much easier to retrieve data when needed.
  
• Whether the documents consist of pictures,
  contracts, or building schematics, the images of
  important papers are preserved and available
  whenever they are needed.
• And, document imaging makes it easy to
  immediately share documents among employees
  regardless of location.

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• Why Is It Important?

• Document imaging in Minneapolis can improve
  efficiencies in organizations without creating
  significant change.
• In a business climate where organizations are
  looking for ways to cut costs and increase
  productivity, document imaging systems can have a
  dramatic impact on office performance.

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• About the Author

• Leah Swartzbaugh is Director of Marketing for AMI
  Imaging Systems, a leading document management
  and document imaging firm in Minneapolis.
• Visit http//www.ami-imaging.com/ for more
  information about document imaging in Minneapolis.