Document management in Minneapolis, AMI Imaging Systems;

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Document management in Minneapolis, AMI Imaging Systems;

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Document imaging in Minneapolis creates electronic copies of important papers, diagrams and pictures, document imaging helps to ensure business paperwork can be saved and archived safely. – PowerPoint PPT presentation

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Title: Document management in Minneapolis, AMI Imaging Systems;


1
Document Imaging in Minneapolis
  • What Is It Why Is It Important?

2
  • Summary
  • Document imaging in Minneapolis creates
    electronic copies of important papers, diagrams
    and pictures, document imaging helps to ensure
    business paperwork can be saved and archived
    safely.
  • Document imaging improves efficiencies in
    organizations without creating significant
    change. In a business climate where
    organizations are looking for ways to cut costs
    and increase productivity, document imaging
    systems can have a dramatic impact on office
    performance.

3
Document imaging in Minneapolis is an essential
element of doing business today.
4
  • Document Imaging
  • As a means of creating electronic copies of
    important papers, diagrams and pictures, document
    imaging helps to ensure business paperwork can be
    saved and archived safely.

5
  • Document Imaging
  • As we do our work, paper accumulates quickly.
    Folders and filing systems make it easier to find
    our documents, and records managers organize,
    archive and retrieve our information. But the
    amount of paper keeps growing and the likelihood
    of misfiled or lost documents increases.
  • Studies show that professionals often lose up to
    500 hours a year just looking for documents.

6
What is document imaging in Minneapolis?
7
  • What is Document Imaging?
  • The concept of document imaging is fairly
    straight-forward. Document imaging transforms
    paper documents into electronic images that can
    be used in computer-based business applications
    and archives.
  • Since the 1990s, "document imaging" has been used
    to describe software-based computer systems that
    capture, store and reprint images. An advanced
    document imaging system also includes image
    enhancement or image processing software to
    automatically improve the images produced by the
    scanner.
  • This technology was built around the need to
    manage and secure the escalating volume of
    electronic documents (spreadsheets,
    word-processing documents, PDFs, e-mails) created
    in organizations.

8
  • What is Document Imaging?
  • All document imaging systems should have five
    basic functions/elements
  • Scanning. Major advancements in scanning
    technology make paper document conversion fast,
    inexpensive, and easy. A good scanner will
    transfer paper files into your computer easily.
  • Storage. The storage system provides long-term
    and reliable storage for documents. A good
    storage system will accommodate changing
    documents, growing volumes and advancing
    technology.
  • Indexing. The index system creates an organized
    document filing system and makes future retrieval
    simple and efficient. A good indexing system will
    make existing procedures and systems more
    effective.
  • Retrieval. The retrieval system uses information
    about the documents, including index and text, to
    find images stored in the system. A good
    retrieval system will find the right documents
    quickly and easily.
  • Access. Document viewing should be readily
    available to those who need it. A good access
    system will make documents viewable to authorized
    personnel, whether in the office, at different
    locations, or over the Internet.

9
What types of document imaging solutions are
available?
10
  • What Types of Solutions?
  • Todays market offers a wide variety of solutions
    for document imaging in Minneapolis. Solutions
    are based on required capacity, type of
    application and whether the organization wants to
    outsource the function.
  • Document imaging systems support low, medium and
    high volume capacities. For example
  • Production level systems designed for high-speed
    conversion handle 12,000 pages per day and scan
    150 pages per minute.
  • Medium volume systems process 4,000 pages per
    day and scan 90 pages per minute.
  • Departmental systems designed for lower volumes
    handle 1,000 pages per day and scan 40 pages
    per minute.
  • Desktop applications scan up to 1,000 pages per
    day at 15 - 40 pages per minute.

11
  • What Types of Solutions?
  • Document imaging in Minneapolis can also provide
    systems for specific business applications.
  • Examples include
  •  
  • Microfilm or microfiche systems with high
    quality, high speed conversion to digital image.
  • Check scanners specially designed to handle rapid
    processing and read unique data.
  • Book scanners equipped for high speed processing
    of one second per scan.

12
  • What Types of Solutions?
  • Should an organization not want to install and
    maintain an in-house system, outsourcing
    solutions exist. Businesses have the option of
    enlisting a vendor to perform and/or host
    document imaging functions.
  • An outsourcing strategy for document imaging in
    Minneapolis provides the following benefits
  • Better focus on core business competencies.
  • No worrying about system management, software
    upgrades or content security.
  • Faster implementation with fewer resources
    results in a faster return on investment.
  • Predictable monthly costs without an upfront
    investment for hardware and software

13
Why is document imaging important?
14
  • Why Is It Important?
  • Documents, data and information are the lifeblood
    of any business. If you lose them it can have
    devastating and costly consequences to the
    business.
  • According to a TwC study, companies spend 20 in
    labor to file a document, 120 in labor to find a
    misfiled document, and 220 in labor to reproduce
    a lost document.
  • Creating an electronic copy of valuable documents
    ensures that even in the event the original is
    lost, it can be recreated by printing out an
    electronic copy.

15
  • Why Is It Important?
  • Document imaging has changed the way many
    companies store important documents, as well as
    made it much easier to retrieve data when needed.
  • Whether the documents consist of pictures,
    contracts, or building schematics, the images of
    important papers are preserved and available
    whenever they are needed.
  • And, document imaging makes it easy to
    immediately share documents among employees
    regardless of location.

16
  • Why Is It Important?
  • Document imaging in Minneapolis can improve
    efficiencies in organizations without creating
    significant change.
  • In a business climate where organizations are
    looking for ways to cut costs and increase
    productivity, document imaging systems can have a
    dramatic impact on office performance.

17
  • About the Author
  • Leah Swartzbaugh is Director of Marketing for AMI
    Imaging Systems, a leading document management
    and document imaging firm in Minneapolis.
  • Visit http//www.ami-imaging.com/ for more
    information about document imaging in Minneapolis.
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