Title: Document management in Minneapolis, AMI Imaging Systems;
1Document Imaging in Minneapolis
- What Is It Why Is It Important?
2- Document imaging in Minneapolis creates
electronic copies of important papers, diagrams
and pictures, document imaging helps to ensure
business paperwork can be saved and archived
safely. - Document imaging improves efficiencies in
organizations without creating significant
change. In a business climate where
organizations are looking for ways to cut costs
and increase productivity, document imaging
systems can have a dramatic impact on office
performance.
3Document imaging in Minneapolis is an essential
element of doing business today.
4- As a means of creating electronic copies of
important papers, diagrams and pictures, document
imaging helps to ensure business paperwork can be
saved and archived safely.
5- As we do our work, paper accumulates quickly.
Folders and filing systems make it easier to find
our documents, and records managers organize,
archive and retrieve our information. But the
amount of paper keeps growing and the likelihood
of misfiled or lost documents increases. - Studies show that professionals often lose up to
500 hours a year just looking for documents.
6What is document imaging in Minneapolis?
7- What is Document Imaging?
- The concept of document imaging is fairly
straight-forward. Document imaging transforms
paper documents into electronic images that can
be used in computer-based business applications
and archives. - Since the 1990s, "document imaging" has been used
to describe software-based computer systems that
capture, store and reprint images. An advanced
document imaging system also includes image
enhancement or image processing software to
automatically improve the images produced by the
scanner. - This technology was built around the need to
manage and secure the escalating volume of
electronic documents (spreadsheets,
word-processing documents, PDFs, e-mails) created
in organizations.
8- What is Document Imaging?
- All document imaging systems should have five
basic functions/elements - Scanning. Major advancements in scanning
technology make paper document conversion fast,
inexpensive, and easy. A good scanner will
transfer paper files into your computer easily. - Storage. The storage system provides long-term
and reliable storage for documents. A good
storage system will accommodate changing
documents, growing volumes and advancing
technology. - Indexing. The index system creates an organized
document filing system and makes future retrieval
simple and efficient. A good indexing system will
make existing procedures and systems more
effective. - Retrieval. The retrieval system uses information
about the documents, including index and text, to
find images stored in the system. A good
retrieval system will find the right documents
quickly and easily. - Access. Document viewing should be readily
available to those who need it. A good access
system will make documents viewable to authorized
personnel, whether in the office, at different
locations, or over the Internet.
9What types of document imaging solutions are
available?
10- Todays market offers a wide variety of solutions
for document imaging in Minneapolis. Solutions
are based on required capacity, type of
application and whether the organization wants to
outsource the function. - Document imaging systems support low, medium and
high volume capacities. For example - Production level systems designed for high-speed
conversion handle 12,000 pages per day and scan
150 pages per minute. - Medium volume systems process 4,000 pages per
day and scan 90 pages per minute. - Departmental systems designed for lower volumes
handle 1,000 pages per day and scan 40 pages
per minute. - Desktop applications scan up to 1,000 pages per
day at 15 - 40 pages per minute.
11- Document imaging in Minneapolis can also provide
systems for specific business applications. - Examples include
-
- Microfilm or microfiche systems with high
quality, high speed conversion to digital image. - Check scanners specially designed to handle rapid
processing and read unique data. - Book scanners equipped for high speed processing
of one second per scan.
12- Should an organization not want to install and
maintain an in-house system, outsourcing
solutions exist. Businesses have the option of
enlisting a vendor to perform and/or host
document imaging functions. - An outsourcing strategy for document imaging in
Minneapolis provides the following benefits - Better focus on core business competencies.
- No worrying about system management, software
upgrades or content security. - Faster implementation with fewer resources
results in a faster return on investment. - Predictable monthly costs without an upfront
investment for hardware and software
13Why is document imaging important?
14- Documents, data and information are the lifeblood
of any business. If you lose them it can have
devastating and costly consequences to the
business. - According to a TwC study, companies spend 20 in
labor to file a document, 120 in labor to find a
misfiled document, and 220 in labor to reproduce
a lost document. - Creating an electronic copy of valuable documents
ensures that even in the event the original is
lost, it can be recreated by printing out an
electronic copy.
15- Document imaging has changed the way many
companies store important documents, as well as
made it much easier to retrieve data when needed.
- Whether the documents consist of pictures,
contracts, or building schematics, the images of
important papers are preserved and available
whenever they are needed. - And, document imaging makes it easy to
immediately share documents among employees
regardless of location.
16- Document imaging in Minneapolis can improve
efficiencies in organizations without creating
significant change. - In a business climate where organizations are
looking for ways to cut costs and increase
productivity, document imaging systems can have a
dramatic impact on office performance.
17- Leah Swartzbaugh is Director of Marketing for AMI
Imaging Systems, a leading document management
and document imaging firm in Minneapolis. - Visit http//www.ami-imaging.com/ for more
information about document imaging in Minneapolis.