Archiving Documents in Ontario Part One

1
Archiving Documents in Ontario Why Convert
Digital Documents to Microfilm?

• Part One

2
Archiving Documents in Ontario

• Archiving documents in Ontario can take many
  forms. Paper documents can be digitized to PDF
  formats. Digital data can be stored on CDs, DVD,
  flash drives and magnetic tape. And, all forms
  of documents can be transferred to microfilm.
• But, why should you microfilm documents youve
  already converted to a digital format? No doubt
  digital is the option of choice when youre
  working with and backup up your document data.
  Using digital data during everyday operations is
  a practical choice. However, the option to use
  microfilm is still viable, even after you
  transition your companys paper documents into
  digital format.

3
Archiving Documents in Ontario

• The answer involves how long you may want to
  information to be readily available in a quality
  format. Taking the additional step from digital
  to microfilm is a smart choice for archiving
  documents in Ontario. Microfilming provides an
  excellent disaster recovery strategy that more
  and more companies are using.

4
Archiving Documents in Ontario

• Microfilm Compared to Digital Formats for
  Archiving Documents in Ontario
• When stored properly, microfilm can last over
  500 years!. Think about how easily you can read
  documents from the turn of the century at local
  libraries. Without using this format, many
  historical documents might not have been
  preserved.
• In addition to libraries, several government
  agencies want documents that arent dependent on
  technology to read them. Using just your eyes to
  read any type of document is a big bonus for
  numerous government and business entities.
•  

5
About the Author

• Kevin D'Arcy is VP of Sales and Marketing for
  MES Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about archiving
  documents in Ontario, visit http//www.mesltd.ca/s
  ervice.html?id8.