Incoming Presidents

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Incoming Presidents

• Serra International
• USA Council

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Agenda

• Serra Today
• You and Your Club
• Other Team Members
• Your Year as Leader
• Planning

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Objectives

• Clarify Presidents role/responsibility
• Emphasize Club Leadership and Teamwork
• Use of resources
• Accomplish the mission and ministry

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Our Mission and Vision

• USA Council Vision Statement
• Our vision is to
• To have all people respond to Gods call to their
  religious vocation
• USA Council Mission Statement
• Our mission is to
• To foster, affirm and promote vocations to
  ministry in the Catholic Church

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The Serra Ministry

• A small Christian Community is what we are.
• Church Vocation work is what we do.

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Serra Today The Challenge

• Pope John Paul IIs Challenge?
• Your use of the Serrans time, talent and treasure

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You and Your Club

• Every Team must have a leader
• Duties of Club President and Position Description

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President Elect

• Each Club will have a President-elect
• Training
• Continuity
• Experience

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Other Club Officers

• Part of the Team
• Accomplish Mission/Goals
• Use Officer Manuals
• Participate in Training

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Board of Trustees

• The Clubs Governing Body
• Approves the Goals and Objectives
• Membership of the Board include
• Officers
• Trustees
• Chaplain

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Office of District Governor

• Governor
• Governor-elect
• Immediate Past Governor
• Deputy Governor
• District Council

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Office of District Governor
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Office of District Governor
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District Council

• Office of Governor
• Club Presidents
• Past District Governors

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Serra USA Council Regions
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USA Council Structure
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SERRA USAC Goals

• Short Term
• Vocation Activities in every parish in your
  clubs area.
• Long Term
• Vocation activities in every parish in USA

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USA Council of Serra International Staff Services

• Income and Expenses
• Where does the money come from?
• Where does the money go?
• What do we get for our ?
• The staff and what do these people do?

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Where Does the Come From?
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Source of Funds USA Council

• Per Capital Dues
• Grant Income
• All Other
• Merchandise Profit
• Total Income
• Source 2008-09 Budget

• 476,600 94.5
• 3,000 0.6
• 20,900 4.1
• 3,800 0.8
• 504,300

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Where did it go? By function
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Where did it go? By function

• Membership
• Communications
• Programs
• Vocations
• Standing Committees
• Administration
• Merchandise Costs

• 124,369 22.1
• 130,974 23.3
• 1,544 0.3
• 74,278 13.2
• 64,279 11.4
• 118,354 21.1
• 48,443 8.6

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Where Will it Go? By Function
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Where Its Used

• Personnel
• Office Expense
• serraUSA/Leader
• Committee/Board
• Travel
• All Other
• Source 2008-09 Budget

• 282,800 55.8
• 112,800 22.3
• 36,200 7.1
• 57,700 11.4
• 12,100 2.4
• 5,300 1.0

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Source of FundsSerra International

• USAC contributes over 365,000
• Approximately 85 of Serra Internationals dues
  income
• USAC has over 12,300 members
• Over 65 of Serra Internationals total
  membership

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Dues Structure

• Serra International - 32.00
• Spouses and under 35 - 16.00
• Initiation Fees 25 of Full Member or 8.00
• USA Council - 42.00
• Spouses and under 35 - 21.00
• Gift Subscriptions - 12.00

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Additional Support

• Regional Director Support 2.00 USAC Policy
  2.1.3 2.1.4
• District Governors Support -- 3.00 - USAC
  Policy 3.1.10 3.1.10.1
• Regional/District Convention Support USAC
  Policy 3.1.11

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Invoice and Club Rosters

• Invoice shows number of Members Full, Spouses,
  Under 35 and Gift Subscriptions
• Rosters show members names and addresses and
  whether they are a spouse or gift subscription
• Club Treasurer is to correct invoices and rosters

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Our Dues Dollars

• USA Council receives 42.00 of the 74.00 per
  capita dues
• What direct benefits do the clubs receive for
  their dues?
• What services are provided to the USA Council and
  Board?
• What services are provided to the regional
  directors and district governors?

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Direct Serra Club Benefits

• Highly qualified staff to assist Clubs
• Serran magazine
• serraUSA magazine
• Update Maintenance of Officer manuals
• Training Opportunities
• Internet/Web based support www.serraus.org
• Toll free calls and faxes

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Direct Serra Club Benefits - Continued

• Club and district membership database
• Financial support of the National Coalition for
  Church Vocations.
• Labels/address for regional or district
  conventions.
• Liability insurance certificates for club
  vocations activities.
• Record keeping, governmental reporting.

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USA Council Office
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What do These People Do For the Council?

• Prepare for Three USAC Board Meetings
• Support 15 USAC Committees
• Publish the serraUSA, Serra Leader Newsletters
• Maintain USAC Bylaws, Records Legal Records
• Collect Dues, Pay Bills, Publish Reports
• Support RD DG Planning Conferences,
  Communication and Administration support

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Serra International Councils

• Great Britain
• Spain
• Italy
• Philippines
• Brazil

• Mexico
• Scanspac
• USA
• Canada
• Thailand

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Serra International

• History of Serra International
• International Board
• International Convention
• International Foundation

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Serra International
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Your year as Team Leader

• Team Building and Relationships
• Executive Committee
• Trustees and Chaplain
• Committees

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Building Teamwork

• Executive Committee
• Attend the SLPC
• Attend the Regional Fall Convention
• Use the Presidents Manual see pages 13 and 14
• Talk to your peers and District Governor

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Club Meetings

• Have two Club Meetings each month
• Use format in Manuals
• How to address problems
• 1. Board of Trustees
• 2. The District Governor
• 3. Regional Director
• 4. USAC Office 888-777-6681

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Building RelationshipsExternal to the Club

• Each club should have a working relationship
  with
• The Bishop
• Vocation Directors (both Diocesan and Religious)
• Other Serra Clubs in the District
• Diocesan Youth Ministers
• Knights of Columbus
• Knights of Peter Claver
• Campus Ministers
• Diocesan Council of Catholic Women

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Planning

• The 15 month calendar
• A simple planning device.

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Sharing Your Planning Experience

• Was the planning exercise helpful?
• Has your Club used this Calendar?
• Suggestions for improvement.

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Summary and Review

• Did we cover our objectives?
• Questions or concerns?

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Evaluation

• Need to constantly improve
• Evaluations help us serve the mission of Serra

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Note for Presenters

• Incoming Presidents Seminar
• The following slides are available for you in
  presentation of SLPC or other Serran programs you
  feel the information should be shown.

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Additional Helpful Information

• The following slides can be used as a primer for
  Spring Leadership Planning Conferences
• Membership
• Vocations
• Programs
• Communications

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Membership
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Membership Status

• Evaluation
• Planning
• Encourage monitor
• Leadership Development
• Advise

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Membership is

• Recruiting new members
• Orientation
• Induction

• Retention of members
• Mentor
• Encourage

FOR MORE INFO...
District Governor Manual, Section 5 USA Council
Membership Manual
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Focus 1 Membership

• Strengthening membership
• Involves everyone
• Needs leadership enthusiasm

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Setting Goals

• Membership is a year-round activity

FOR MORE INFO...
Refer to the Membership Manual The Serra Leader
Newsletter, or www.serraus.org
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Years of Service
Total Years of Service
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Focus 2 Starting New Clubs

• Extension New Clubs
• Formation is a process
• Planning is essential
• District Extension Team
• Core Group key people
• Charter

FOR MORE INFO...
District Governor Manual, Section 5 USA Council
Organizing a New Serra Club Manual
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Setting Goals

• Start a new Serra club

FOR MORE INFO...
Call the USA Council Membership Coordinator
Toll-free _at_ 1-888-777-6681, or Email
pcunningham_at_serraus.org
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S.W.O.T

• Are the doors opening or closing?
• Strengths?
• Weaknesses?
• Opportunities?
• Threats?

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Member Application Process
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Vocations
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The Vocations Committee wants you to be able to
explain

• The goals and purpose of the USAC Council
  vocations Committee.
• The purpose of the Parish Contact Program and
  assist in implementing the program
• Your role in coaching and mentoring Club VP for
  Vocations
• Why it is important to promote the national
  annual programs

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Improve Vocations Activities

• Build on the past
• Effective
• Meaningful
• Plan for the future
• Set district goals
• Help clubs set goals

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Vocation Committee Goals and Initiatives for 2009

• NCCV annual Awareness Kits and Priesthood Sunday
• Parish Vocation Committee and Parish Contact
  Program
• College Connection Program
• Serra Club/Venturing Program

FOR MORE INFO...
District Governors Manual, Exhibit 4-2, pg 4-8
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Why did most of us join Serra?

• To make a difference in Church

Vocations!
Vocations!
Vocations!
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Programs
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A Theology of Serra

• Members of the Body of Christ
• Called to holiness
• Called to a vocation
• Necessary to the Church
• Create a climate
• A Theology of Serra (Exhibit 6A-1)

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The Serra Ministry

• A small Christian Community is what we are.
• Vocation work is what we do.

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SERRA A Place to Learn

• Ongoing
• Adult religious education
• Adult religious formation

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Ensure Good Internal Programs

• Strong program committee
• Use Program Manuals I II
• Plan 3-6 months in advance
• Promote
• Discussion or Q A
• Evaluate

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Resource People

• Diocesan Staff
• Directors of Religious Education
• Local Priests and Pastors
• Vocation Directors
• Diocesan
• Religious
• Club Members
• Chaplain

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Program Format TopicsWhere to Find Them

• Program Manual--Part I
• Program Manual--Part II

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Communications
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Resources

• District Governors Manual
• VP Communications Manual
• USAC Communications Committee
• USAC Staff

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Human Resources

• USAC Communications Committee
• USAC Chicago Staff
• Other District Governors
• Regional Directors
• Club Communications Award Winners

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Serrans Get Communications

• From
• Serran and Bellringer
• serraUSA Serra Leader
• USAC Website www.serraus.org
• Regional Director and District
  Governor - newsletters, phone, fax, e-mail even
  snail-mail

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Helping the Clubs

• Make sure each club has a VP of Communications,
  and
• Newsletter Editor
• Web Master

FOR MORE INFO...
Refer to the USA Council Communications
Manual Refer to the USA Council Website
www.serraus.org
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Public Relations

• Steps to Good Public Relations
• Make Contacts
• Gather Tools
• Discern What is News
• Get Your Story to the Right Audience

FOR MORE INFO...
Refer to the USA Council Communications
Manual Refer to the USA Council Website
www.serraus.org
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Purpose of USAC Communications Committee

• To support the USA Council and clubs in the work
  of Serra by
• Establishing
• Maintaining
• Enhancing

• Communication within and outside Serra USA
  through effective
• Programs
• Strategies
• Tools
• Policies

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On-Going Activities

• SERRA USA and SERRA LEADER
• Chicago staff
• Both now available online
• SERRA USA WEBSITE
• Chicago staff
• New features (e.g., SerraUSA News Center)
• Current news
• A must for District Governors and Regional
  Directors

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On-Going Activities

• CLUB COMMUNICATIONS MANUAL
• Guidelines for club Communication VPs
• Downloadable
• ANNUAL NEWSLETTER CONTEST
• Nominations due to USAC April 15
• Judging completed by volunteers May 15
• Award at 2009 USAC Annual Meeting

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Current Top Priorities

• Spirit of Serra Award
• Exceptional external club publicity for Serra
• Serra Good News Award
• Noteworthy vocation news or feature by an
  external media organization
• Faster, Cheaper Communication with Clubs
• Newsletter Templates
• New SI Website

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Organization and StructureOf Serra

• Serra International
• USA Council

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Overview Objectives

• History List the milestones for S.I. and the
  Council
• Explain relationships within Serra and within the
  Church
• Organizational Structure Understand the role of
  all levels of leadership

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History and Today

• In 1935, four Catholic men in Seattle
• In 2009, over 20,000 members in over 800 Serra
  Clubs in 37 countries in 10 Serra Councils
• In 2009 there are 11,500 Serrans in 307 Serra
  Clubs in the US

FOR MORE INFO...
District Governors Manual, Section 1
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Serra Milestones

• 1951
• Made part of the Pontifical Work for Priestly
  Vocations within the Sacred Congregation for
  Seminaries and University Studies
• 1953
• Established Serra International Foundation
• The Foundation is an essential part and will be
  covered at a later time
• 1994
• Established USA/Canada Council
• 1996
• Serra International delegated direction and
  control of District Governors and local Serra
  clubs within boundaries of Serra Councils to the
  Councils.
• 2000
• Established Canada Council
• Reincorporated as USA Council

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Serra Councils

• Permitted by Article IX of the SI Bylaws
• Five purposes of a Serra Council
• Presently 10 Councils
• Serra Councils serve 96 of the Worldwide Serrans
  the balance by International Trustees

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The Purpose of the USA Council

• USA Council exists to assist/promote the local
  Serra Club

FOR MORE INFO...

• Refer to the USA Council Resource Manual
• Serra International Constitution and By Laws
• USA Council Constitution and Bylaws

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USA Council Structure

• USAC Board consists of the Nine Officers and 14
  Regional Directors
• The Council has divided the country up into
  regions that generally are the same as the
  USCCBs regions.
• 14 Standing Committees
• 2 ad hoc Committees

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USA Council Structure
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Standing Committees
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USA Council Office
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On the Webwww.serraus.org