IXOSArchive at MIT

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IXOS-Archive at MIT

• ISST, R3-Admin, CAO, ASST
• December 10, 2003

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IXOS Overview

• Originally implemented in 1998 - security
  issues at that time restricted its usage to
  Accounts Payable only.
• Our switch to HTTP protocol (in progress)
  resolves several technical issues. HTTP requests
  include SAP digital signature and use SSL
  certificates for encryption.

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IXOS Applications

• IXOS-eCONtext for
• SAP
• Applications
• All business documents are presented and
  integrated within the business context

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SAP Archiving Strategies - Early vs. Late
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IXOS applied at MIT
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Who is using IXOS?

• Accounts Payable vendor invoices
• Primarily early archiving, with some late
  archiving
• Sensitive information is not being archived
• Usage - 200 users pulling 20,000 documents/month
• Sponsored Billing
• Bills to Sponsors archived as Outgoing Documents

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Current projects

• Sponsored Billing report archiving
• HTTP protocol transition
• Client upgrade strategy

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Hardware, disk storage

• 2 Sun Ultra-250s for test and production, 1 GB
  memory
• Service level - bronze
• Disk (per server) -
• Internal disk - 72 GB
• External disk - 67 GB on RAID array, expandable

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Client Workstations

• We have had a Windows solution in place for some
  time, use limited by security issues
• We have not been able to implement a secure IXOS
  viewing solution running locally on a Macintosh
  workstation. We are using Citrix for Macintosh
  viewing.

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Citrix and the Mac

• An MIT Citrix Service was made available to the
  MIT community in the Fall of 2003 which allows a
  Macintosh workstation to execute the Windows
  solutions of various applications
• Emphasis is for Mac OS X, Mac OS 9 is to be
  phased out by the end of this fiscal year

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Advantages of using IXOS

• Efficient - Businesses do not need to implement
  and maintain the technology
• Integrated - SAP implementation makes access
  seamless
• Secure - each Business sets access controls
• Enabling - to a broad audience such as DLCs,
  Auditors, Consultants

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Advantages continued

• Accessible - Hours of operation approach 24/7
• Records retention - achieved without manual
  filing, storage and retrieval
• Business Continuity - provided centrally
• Workflow integration possible
• Flexible an electronic document can be
  distributed as an e-mail attachment