WorkTrack Construction

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WorkTrack Construction Crews

• Best Practices
• Led by Gabriella Medellin, Service West

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WorkTrack Construction Crews

• About Service West
• Proposition Value Service West decision to
  purchase Corrigo WTCC
• Corrigos value
• Recommended Best Practices to others

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WorkTrack Construction and Crews

• In the Field
• What cultural issues, if any, did you encounter?
• How many Supervisor per crew is manageable to
  swipe?
• Do people swipe out for breaks?
• Do you employ static crews? How do manage
  dynamic crews?
• Administrative
• How has the GPS function of report brought
  benefit?
• Is it useful to know real-time where employees
  are?
• How long is it taking to do timecard edits?
• How does the job report improve operations?
• Support
• Who did and how long did it take for employee
  training?
• Corrigo Deployment Consultant
• What are common issues and how responsive is
  Corrigo Customer Support?
• Decision to Print Cards Internally or Corrigo
  Customer Support

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WorkTrack Construction Crews

• Deployment Tips

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WorkTrack Construction Crews

• Your commitment to WorkTrack is the most
  important factor in making WorkTrack a success.
• Emphasize that using WorkTrack correctly will
  reduce paperwork, keep jobs on track and under
  budget, and make the company more competitive.
  Help them understand why using WorkTrack will
  contribute to the eventual success of your
  company and its employees.
• Commit to the success of WorkTrack and
  communicate your commitment to the field
• Identify benefits for the employees and the
  company and communicate those
• Decide on and communicate the consequences of not
  using WorkTrack

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WorkTrack Construction Crews

• Assign responsibility for WorkTrack to one person
  in the office and make sure that person is well
  trained. This will provide a single person for
  your employees to go to with questions and will
  help ensure a smoother rollout.
• Select who will have primary responsibility for
  WorkTrack and make sure theyre trained

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WorkTrack Construction Crews

• Training the field in the correct way to use the
  application on the phone is another critical
  factor in its eventual success.
• Use these resources and allocate time to train
  the field, and youll find that they accept
  WorkTrack more readily and with fewer issues.
• Sign up the WorkTrack administrator for on-line
  training from Aligo, Inc.
• Show training videos to workers who will be using
  WorkTrack phones
• Print out and distribute pocket guides

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WorkTrack Construction Crews

• Invest up-front in order to save. Electronic
  timesheets and location tracking are new ideas,
  and its tempting to want to just try it before
  committing. But if you start with only one or two
  users, then there wont be enough data to see
  really judge the eventual savings. Start with a
  region or several crews and then take the time to
  train them appropriately and to get the system
  setup to meet your needs. When you invest the
  time up front and commit, youll see savings more
  quickly with less time wasted.
• Identify the crews and regions you will start
  with

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WorkTrack Construction Crews

• Focus on the WorkTrack benefits that will be key
  to your success. Each WorkTrack user is
  different, and what each achieves through their
  use is different as well. To see immediate
  success, start with the one or two most important
  features that WorkTrack can help you with and
  then expand from there.
• Decide what are your keys to success with
  WorkTrack
• Quantify your expected savings and determine how
  you will measure success
• Review your WorkTrack installation with support
  to make sure youre set up for success

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WorkTrack Construction Crews

• Streamline the application on the phone by making
  sure youre including only the options you need.
  Answers to the following questions are key to
  setting up effective client profiles
• Do you want to track shift times?
• Do you want your employees to record break times?
  
• Do you want to track jobs with WorkTrack?
• If youre tracking jobs, do you want to break the
  time down by task?
• Do your employees change jobs and tasks
  frequently?
• Does everyone using WorkTrack do the same types
  of activities or should they have different
  profiles?
• How frequently do you want to track their
  location?.
• Review your WorkTrack profiles and make sure
  youve turned on the options you want and turned
  off all the others

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WorkTrack Construction Crews

• Eliminate paperwork wherever possible by taking
  advantage of WorkTracks quantity, notes, and
  mileage fields. One of the most consistent
  comments we hear from our customers is the saving
  they achieve by reducing field paperwork.
  Timesheets alone cost companies hundreds of
  dollars per employees!
• Once youve successfully used WorkTrack to
  eliminate those timesheets, look at your field
  operations and see if there is other paperwork
  you can get rid of. For example, are you still
  receiving expenses on paper?
• Add quantity fields to WorkTrack and let
  employees enter expenses on the phone.
• Stop hand writing odometer readings for company
  vehicles by entering them through the mileage
  fields on the phone.
• These and other options can be easily turned on
  through the Client Profiles in WorkTrack.
• Review paper processes and consider where
  WorkTrack can help or eliminate those processes