Inventory

1
Inventory MonitoringData Management Update

• Margaret Beer
• 2006 Meeting of the Networks, San Diego

2
Data Management Update

• Commercial bibliographic database access
• Data management collaboration
• New directions networks are taking
• IM User Boards
• IM Systems Board

3
Finally direct access to commercial
bibliographic databases

• Access to DOI commercial bibliographic database
  subscriptions
• Wide range of subject matters
• Requires NPS computer or VPN

4
Direct access
http//library.doi.gov
5
For example, Science Direct
7,403,918 full-text articles
6
Sample search results from Science Direct
7
Getting full text

• Some databases link to the pdf directly
• For others, use Interlibrary Loan
• Local NPS library
• Local university library
• Nancy Hori at the Pacific West Regional Library
• http//www.nps.gov/ccso/library/library.htm

8
Got feedback?

• With tough budget decisions we want to know which
  subscriptions make a difference in your work!
• Positive
• Negative (with suggestions for substitutions)
• Send your comments to wendy_schumacher_at_nps.gov or
  john_gross_at_nps.gov

9
Thanks to Amalin Ferguson, National Library
Program Manager for making this happen.
10
Where we are now

• 40 data managers affiliated with IM
• Remarkable assemblage of talent, skills,
  creativity
• Excellent cooperation, sharing of work and
  expertise

11
NRDT
SQL, VB, VBA
database design
NPStoret
communications outreach
QA-QC
NPSpeciesNatureBib
website management
GPS, mobile computing
curation archiving
records management
GIS, geography, cartography,
FOIA, OCIO, DO
Metadata
budgets and project management
Data Management Challenge How does it all fit
together? How does it all get done?
12
Data Management Plans

• Collaboration borne out of necessity with great
  results
• 12 finalized 5 more just coming out of peer
  review

Plans have provided a forum for data managers
areas of expertise to the benefit of all
More on data management plans on Friday morning.
13
Data managers improve on each others ideas and
provide them back
Network 1
Network 2
Network 3
Examples File naming, QA/QC, staffing, project
management, directory structures, workflow,
outreach. National guidance instead of national
requirements has allowed creativity and
individual expertise to emerge
14
Communication Tools

• Listserve
• annual training
• annual data management meeting
• work groups
• user boards
• grapevine
• network websites
• IM DM website Reactivated. Will be developing
  into a central resource

15
IM Websites
national IM
networks
16
Where were headed

• New Directions include
• Enterprise data management tools (SQL-Server,
  ArcIMS)
• Collaboration on vital signs data management
• Move towards standardized guidelines and
  procedures
• Park data management
• New and creative tools for data dissemination

Bottom up approach
17
New Directions
Great Lakes Network, in collaboration with WASO,
is prototyping a Natural Resource Gateway using
ArcIMS
(currently being revised)
18
Client-server database architecture
New Directions
19
New Directions...
Northeast Temperate Network is delivering regular
data management updates to stakeholders
20
New Directions
21
(No Transcript)
22
Data Management Planning for Parks
New Directions

• Greater Yellowstone and Rocky Mountain networks
  are providing data management guidance to parks

• Continuity
• Written repository for staff knowledge
• Source of step-by-step procedures for new staff
  or volunteers

parks recognize this needs to be done
23
User Boards for IM Tools and Applications

• Identified as a priority at the 2005 meeting in
  Austin.
• Conduit for users for user suggestions,
  concerns, comments. Also serve as application
  advocates.
• Call for nominees went out in December for
  NatureBib, NPStoret, NR-GIS, and NRDT boards.
  NPSpecies call went out Jan. 30.
• More that 40 volunteers stepped up to serve on
  first four boards.

24
User Board -
25
User Board -NPStoret
26
User Board NR-GIS
27
User Board NRDT
28
User Boards

• Inaugural conference calls being scheduled
• Draft charters being established
• Each board is autonomous, but all share a common
  purpose.

29
IM Systems Board NatureBib NPSpecies
Biodiversity Datastore NR-GIS Data Store Metadata
Tools Editor Recommendation from IMAC and
Charge from NRPC Director
Evaluate and describe the current procedures
from a users perspective, identify any
redundancies, and determine what changes should
be made to the applications to eliminate
redundancies and develop a streamlined process
for both data entry and data retrieval.
30
Why Evaluate/Modify Existing Systems Now?

• Need for a streamlined, integrated system with a
  simplified workflow is apparent
• The volume and complexity of natural resource
  data coming in to the systems will only be
  increasing
• Park staff are essential to these systems
  success they need a straightforward process for
  data entry and data retrieval
• Greater cost effectiveness
• PRIDE project has similar overall purpose and
  converges with this effort.
• (Protecting Resources through Informed
  Decision-making and Education)

31
Data Warehouse The Hopper
Search Tools for Finding Things in the
Hopper NatureBib NPSpecies NR-GIS Search
Tool NPS Focus
Condition Assessments Occasional analyses,
synthesis by parks, with funding expertise
assistance from WCA IM
Routine analysis and reporting by networks and
cooperators
32
User Interface a natural resource data portal
For Example
Add
catalog and upload data
logout
Enter web interface
Edit
product
Get
select search criteria
Elements of existing framework remain end
result is a streamlined, integrated system with a
simplified workflow
33
Goals easy data entry, easy data retrieval,
satisfied users.
Next Steps

• Identify user needs workshop, survey, work
  groups
• Establish functional and active user boards
• Establish short-term (within 1-year) and
  long-term (5-year) goals
• Communicate progress clearly and regularly with
  users
• Show results.

34

• Your comments needed! Please tell us your
  thoughts
• Margaret Beer
• Peter Budde
• Steve Fancy
• Brent Frakes
• Loyal Mehrhoff
• Lisa Nelson
• Marianne Tucker
• Gary Williams
• Mark Wotawa

present at this meeting
35
(No Transcript)