Environmental manual

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(No Transcript)
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• Contents
•  
• Introduction to Constantia
• Background Information
• Introduction to the Environmental Management
  System
• 0.3 Control and Distribution of EMS Documentation
• 0.4 Summary of Revisions of EMS Documentation
•  
• 1.0 Environmental Policy
•  
• 2.0 Planning
•  
• 2.1 Environmental Aspects
• 2.2 Legal and Other Requirements
• 2.3 Objectives and Targets
• 2.4 Environmental Management Programme
•  
• 3.0 Implementation and Operation
•  

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• 0.0 Introduction to Constantia
• 0.1 Background Information
• Constantia Construction Ltd is a family owned
  private Limited Company (Registered No.
  xxxxxxxx). First founded in 1934 it has grown to
  be a significant player in the North West of
  England building domestic homes, offices and
  other commercial properties and participating
  with others in the construction of hospitals and
  other medical facilities and schools. Where
  Constantia has direct control over construction
  we endeavour to construct properties which are
  energy efficient, sustainable and with the
  minimum of waste.
• 0.2 Introduction to the Environmental Management
  System
• 0.2.1 ISO 14000 and Environmental Management
  System (EMS)
• Constantia has adopted ISO 14001 environmental
  management standard on a voluntary basis. The
  standard enables Constantia to establish an
  effective environmental management system, to
  achieve continual improvement of environmental
  performance and ensure regulatory and legislative
  compliance. Constantia maintains (intends to
  maintain) its EMS under independent
  certification under the ISO 14001 Standard.
• The EMS is seen as a management system that
  provides a mechanism for Constantia to operate in
  an environmentally responsible manner, anticipate
  and meet growing environmental performance
  expectations, and ensure ongoing compliance with
  regulatory and legislative requirements. The EMS
  allows Constantia to address, control and improve
  the short-term and long-term impacts of its
  activities, products and services on the
  environment.
• 0.2.2 Constantias Commitment
• In addition providing quality construction and
  associated services, Constantia has been
  proactively working on environmental issues in
  relation to its activities in order to improve
  its environmental performance. Constantia
  implements a number of environmentally friendly
  practices such as
• ? prevention of environmentally damaging
  incidents
• ? full compliance with relevant environmental
  legislation
• ? construction of buildings which are energy
  efficient and environmentally sustainable
• ? reduction of waste
• ? reduction of carbon footprint and
• ? protection of heritage and flora and fauna.

• 0.2.3 EMS Structure
• The Environmental Management System documentation
  encompasses four levels, with the environmental
  policy at the pinnacle. The documentation
  structure is summarised in Fig. 0.2, and Table
  0.1 shows the relationship between various EMS
  documents and procedures, and the ISO 14001
  Standard clauses.
• Figure 0.2. Environmental Management System
  documentation structure
• The first level is the EMS Manual (this document)
  which includes the environmental policy,
  specifying the principal objectives to be
  achieved and the environmental commitments, and a
  broad description of how the requirements of ISO
  14001 requirements are addressed. It serves as an
  interface to interpret the relationship between
  the EMS and the ISO 14001 Standard.
• The second level is the Environmental Procedures,
  which include all procedures specified in the ISO
  14001 Standard and defines who should do what,
  how and when. These procedures provide a detailed
  description for all EMS elements.
• The third level is the Operational Control
  Procedures, which are instructions or procedures,
  with defined responsibilities, to control the
  identified significant environmental aspects
  associated with Constantias operations and
  activities.

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• 0.0 Introduction to Constantia
• 0.1 Background Information
• Constantia Construction Ltd is a family owned
  private Limited Company (Registered No.
  xxxxxxxx). First founded in 1934 it has grown to
  be a significant player in the North West of
  England building domestic homes, offices and
  other commercial properties and participating
  with others in the construction of hospitals and
  other medical facilities and schools. Where
  Constantia has direct control over construction
  we endeavour to construct properties which are
  energy efficient, sustainable and with the
  minimum of waste.
• 0.2 Introduction to the Environmental Management
  System
• 0.2.1 ISO 14000 and Environmental Management
  System (EMS)
• Constantia has adopted ISO 14001 environmental
  management standard on a voluntary basis. The
  standard enables Constantia to establish an
  effective environmental management system, to
  achieve continual improvement of environmental
  performance and ensure regulatory and legislative
  compliance. Constantia maintains (intends to
  maintain) its EMS under independent
  certification under the ISO 14001 Standard.
• The EMS is seen as a management system that
  provides a mechanism for Constantia to operate in
  an environmentally responsible manner, anticipate
  and meet growing environmental performance
  expectations, and ensure ongoing compliance with
  regulatory and legislative requirements. The EMS
  allows Constantia to address, control and improve
  the short-term and long-term impacts of its
  activities, products and services on the
  environment.
• 0.2.2 Constantias Commitment
• In addition providing quality construction and
  associated services, Constantia has been
  proactively working on environmental issues in
  relation to its activities in order to improve
  its environmental performance. Constantia
  implements a number of environmentally friendly
  practices such as
• ? prevention of environmentally damaging
  incidents
• ? full compliance with relevant environmental
  legislation
• ? construction of buildings which are energy
  efficient and environmentally sustainable
• ? reduction of waste
• ? reduction of carbon footprint and
• ? protection of heritage and flora and fauna.

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Environmental Management System Documentation Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard Section Number of ISO 14001 Standard
4.1 4.2 4.3.1 4.3.2 4.3.3 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.6
Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures Company Environmental Procedures
Aspects and Impacts Evaluation Tool X X X X X X X X X
Register of Significant Environmental Aspects X X X X X X X X X
Register of Legal and Other Requirements X X X X X
Environmental Records X X X X X X X X X X X X X X X X X

• 0.2.4 EMS Organisational Structure 
• 0.2.5 
• The organisational structure for Company
  Environmental Management System is shown in Fig.
  0.3 with key responsibilities defined in Table
  0.2. Whilst every employee has a role and
  responsibility in respect to environmental
  management, the role is more clearly defined and
  more significant with seniority. Under the EMS,
  the EMS team responsible for auditing
  Constantias activities and operations.
•  
• All senior staff share responsibility, and
  environmental management is embraced by the whole
  senior management team. Environmental issues are
  treated in the same way as other management
  issues confronting Constantia.
•  
• Table 0.2. Environmental Management System Key
  Responsibilities
•  
•  
• 0.2.5.1 EMS Manager and Assistant EMS Manager

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• Fig. 0.3 Organisational Structure for
  Constantias Environmental Management System

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Table 1.1 Constantias Environmental Policy

• 0.4 Summary of Revision of EMS Documentation
•  
• All revised Environmental Management System
  Documentation is recorded by the EMS Manager and
  in line with Form EF-11-01 List of Documentation.
•  
• 1.0 Environmental Policy
•  
• 1.1 ISO 14001 Standard Requirements
•  
• This section conforms to ISO 14001 Standard
  Section 4.2 Environmental Policy. This requires
  that senior management define Constantias
  Environmental Policy and ensure that it
• is appropriate to the nature, scale and
  environmental impacts of its activities, products
  or services
• includes a commitment to continual improvement
  and prevention of pollution
• includes a commitment to comply with relevant
  environmental legislation and regulations, and
  with other requirements to which the organisation
  subscribes
• provides the framework for setting and reviewing
  environmental objectives and targets
• is documented, implemented and maintained and
  communicated to all employees and
• is available to the public.
•  
• 1.2 Applicability to Constantia
•  
• Constantia regards its environmental policy as
  the position of Constantia with respect to
  environmental matters. It is defined by
  Constantias senior management and is a public
  declaration of Constantias environmental
  responsibilities and commitment.

• Constantia Construction Ltd is a family owned
  private Limited Company (Registered No.
  xxxxxxxx). First founded in 1934 it has grown to
  be a significant player in the North West of
  England building domestic homes, offices and
  other commercial properties and participating
  with others in the construction of hospitals and
  other medical facilities and schools. Where
  Constantia has direct control over construction
  we endeavour to construct properties which are
  energy efficient, sustainable and with the
  minimum of waste.
•  
• In keeping with its commitment to a quality
  product and service to its many customers,
  Constantia has a Certified Quality Management
  System together with a Certified Health Safety
  Management system reflecting the commitment to
  all employees and contracted-in staff, the public
  and any others with whom we make contact.
  Constantia is in the process of implementing an
  Environmental Management System which will be
  documented, implemented, monitored, maintained,
  reviewed for effectiveness and continually
  improved.
•  
• This Environmental Policy is circulated to all
  employees, core and contracted-in, and is
  available to all who request it. It is posted in
  prominent positions where we are the sole or main
  contractor and at all those sites where the main
  contractor will allow.
•  
• Constantia Construction Limited is committed to
• continual improvement of environmental
  performance and the prevention of pollution
• meet or exceed the requirements of relevant
  environmental legislation and regulations, and
  other requirements to which we subscribe
• set and review environmental objectives targets.
•  
• Signed Managing Director
  
• Date No. 1

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• 2.0 Planning
•  
• 2.1 Environmental Aspects
•  
• 2.1.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.3.1 Environmental Aspects. This
  requires Constantia to establish and maintain
  procedures to identify the environmental aspects
  of its activities, products or services that it
  can control, and over which it can be expected to
  have an influence. This is to determine aspects
  that have, or can have, a significant impact on
  the environment.
•  
• Environmental aspect is defined in the ISO 14001
  Standard as element of a Companys activities,
  products or services that can interact with the
  environment. Environmental impact is defined as
  any change to the environment, whether adverse or
  beneficial, wholly or partially resulting from
  Companys activities, products or services.
•  
• Constantia has considered these significant
  impacts in establishing its environmental
  objectives.
•  
• 2.1.2 Applicability to Constantia
•  
• To comply with requirements, the environmental
  aspects of the activities, products, and services
  of Constantia have been identified. Constantia
  conducted an Initial Environment Review (IER) to
  establish its current environmental position. The
  IER consisted of two parts
• Identification of all environmental aspects and
  impacts of Constantia and
• a Gap Analysis to compare the current
  environmental operations and environmental
  management practices against the requirements of
  the ISO 14001 standard.
•  
• The IER revealed activities and operations that
  were not under proper control, and informed
  management as to which EMS elements were missing.
  

• 2.2 Legal and Other Requirements 
• 2.2.1 ISO 14001 Standard Requirements 
• This Section conforms to ISO 14001 Standard
  Section 4.3.2 Legal and Other Requirements. This
  requires that Constantia establish and maintain a
  procedure to identify and have access to legal
  and other requirements to which Constantia
  subscribes, that are applicable to the
  environmental aspects of its activities, products
  or services.
•  
• 2.2.2 Applicability to Constantia 
• To comply with requirements of the ISO standard,
  the EMS Manager and Assistant EMS Manager, with
  the assistance of the Site Managers, identified
  the legal and other requirements directly
  applicable to the identified significant
  environmental aspects of Constantia.
•  
• A Register of Legal Requirements (which includes
  other requirements) is maintained. The Register
  is periodically reviewed and revised where
  necessary by the EMS Manager. The EMS Manager
  ensures that the Register is kept up-to-date and
  is relevant to the current operations and
  activities of Constantia.
•  
• EMS Manager, Assistant EMS Manager and Site
  Managers periodically evaluate Constantias
  compliance of legal and other requirements.
•  
• 2.2.3 Related Documentation 
• Detailed procedures for the identification of
  environmental aspects and evaluation of
  significant environmental aspects of Constantia
  can be found in Constantia Environmental
  Procedure EP02 Environmental Aspects. 
• Detailed procedures for identifying, reviewing
  and revising legal and other requirements
  relevant to operations and activities of
  Constantia, and procedures to evaluate their
  compliance can be found in Constantia
  Environmental Procedure EP03 Legal and Other
  Requirements. 
• Detailed procedures for measuring the performance
  of the EMS against legislation and other
  requirements can be found in Constantia
  Environmental Procedure EP05 Environmental
  Performance.
•  

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• 2.4.2 Applicability to Constantia 
• The purpose of the Environmental Management
  Programme is to ensure that the environmental
  objectives and targets are planned to be achieved
  within a defined time scale, and in accordance
  with Constantias Environmental Policy.  
• To comply with requirements, Site Managers and
  Site Supervisors, in consultation with top
  management, the EMS Manager and the Assistant EMS
  Manager, are required to establish a technically
  and financially feasible implementation plan for
  achieving each established environmental
  objective and target within a reasonable time
  period, so that the goals of Constantias
  environmental policy are achieved.  
• Site Managers and Site Supervisors are also
  required to assign personnel (with appropriate
  skills) to carry out the programme to ensure that
  resources are effectively utilised and the
  progress will not be delayed.
• The Managing Director, in consultation with top
  management, authorises all environmental
  management programmes. The Managing Director and
  the Account Company Secretary are responsible
  for the allocation of financial resources.  
• The EMS Manager not only provides guidance in
  establishing environmental management programmes,
  but also periodically monitors the progress of
  the established programmes with Site Managers and
  Site Supervisors.
•  
• 2.4.3 Related Documentation 
• Detailed procedures for establishing and
  monitoring environmental objectives and targets
  can be found in Constantia Environmental
  Procedure EP05 Environmental Objectives and
  Targets. 
• Detailed procedures for establishing and
  monitoring environmental management programmes
  can be found in Constantia Environmental
  Procedure EP07 Environmental Management
  Programme.

• financial, operational and business requirements
  and
• the views of interested parties, 
• while establishing and reviewing its objectives.
   
• The objectives and targets shall be consistent
  with the environmental policy. 
• In addition to the requirements of ISO 14001
  Constantia measures the performance of the EMS
  against objectives and targets and other critical
  indicators.
•  
• 2.3.2 Applicability to Constantia 
• Objectives and targets setting provide a
  mechanism for Constantia to achieve continual
  improvements in environmental performance. To
  comply with ISO standard requirements, Site
  Managers, in consultation with the top management
  team, set Site or corporate levels environmental
  objectives and targets to improve the
  environmental performance of the identified
  significant environmental aspects, so that the
  goals of Constantias environmental policy are
  achieved. 
• Based on the current circumstances of Constantia,
  top management and Site Managers, with the
  guidance of the EMS Manager, establish realistic
  and achievable targets, and avoid setting targets
  for which the environmental improvement cannot be
  measured or justified. 
• The EMS Manager not only provides guidance in
  setting environmental objectives and targets, but
  also periodically monitors the progress made
  towards achieving the established objectives and
  targets with Site Managers and Site Supervisors.
  All environmental objectives and targets need to
  be authorised by the Managing Director.
•  
• 2.3.3 Related Documentation 
• Detailed procedures for the identification of
  environmental aspects and evaluation of
  significant environmental aspects of Constantia
  can be found in Constantia Environmental
  Procedure EP02 Environmental Aspects. 
• Detailed procedures for establishing and
  monitoring environmental objectives and targets
  can be found in Constantia Environmental
  Procedure EP05 Environmental Objectives and
  Targets. 
• Detailed procedures for monitoring and measuring
  the performance of the EMS can be found in
  Constantia Environmental Procedure EP06
  Environmental Performance Evaluation.
•  
• 2.4 Environmental Management Programme 
• 2.4.1 ISO 14001 Standard Requirements 

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• 3.0 Implementation and Operation
•  
• 3.1 Structure and Responsibility
•  
• 3.1.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.4.1 Structure and Responsibility. This
  requires that all roles, responsibilities and
  authorities shall be defined, documented and
  communicated in order to facilitate effective
  environmental management. Management shall
  provide resources essential to the implementation
  and control of the environmental management
  system. Resources include human resources and
  specialised skills, technology and financial
  resources.
•  
• Constantias top management shall appoint a
  specific management representative who
  (irrespective of other responsibilities) has
  responsibility and authority for
• ensuring that environmental management system
  requirements are established, implemented and
  maintained in accordance with the ISO standard
  and
• reporting on the performance of the environmental
  management system to top management for review
  and as a basis for improvement of the EMS.
•  
• 3.1.2 Applicability to Constantia
•  
• To comply with requirements, environmental roles,
  responsibilities and authorities of staff at all
  levels are clearly defined to implement the
  environmental management system effectively thus
  meeting the goals established in the
  environmental policy, and in the associated
  environmental objectives and targets.
• The EMS Manager and Assistant EMS Manager are
  designated. The EMS Manager is responsible for
  the implementation and maintenance of the EMS and
  the Assistant EMS Manager is responsible for
  handling operational and technical aspects of the
  EMS and the delivery and control of the EMS
  training programme.
•  
• The Emergencies Manager is responsible for risk
  reduction and response to any incident or
  emergency.

• 3.2 Training, Awareness and Competence
• 3.2.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.4.2 Training, Awareness and Competence.
  This requires that Constantia identify training
  needs. It requires that all personnel, whose
  activities may create a significant impact upon
  the environment, have received appropriate
  training. Constantia shall establish and maintain
  procedures to make its employees or members at
  each relevant function and level aware of
• the importance of conformance with the
  environmental policy and procedures and with the
  requirements of the environmental management
  system
• the significant environmental impacts, actual or
  potential, of their work activities and the
  environmental benefits of improved personal
  performance
• their roles and responsibilities in achieving
  conformance with the environmental policy and
  procedures and with the requirements of the
  environmental management system, including
  emergency preparedness and response requirements
• the potential consequences of departure from
  specified operating procedures.
•  
• The ISO standard also states that personnel
  performing the tasks, which can cause significant
  environmental impacts, shall be competent on the
  basis of appropriate education, training and/or
  experience.
•  
• 3.2.2 Applicability to Constantia
•  
• To comply with requirements, the EMS Manager, the
  Assistant EMS Manager, the Administration
  Manager, and Site Managers and Site Supervisors
  are assigned responsibility for identifying
  training needs and for the delivery of
  appropriate training to relevant personnel.
•  
• The EMS Manager, with the assistance of the
  Assistant EMS Manager, is responsible for
  planning and organising training, such as on
  Environmental Legislation, to Site Managers, Site
  Supervisors and other relevant staff, and
  (together with the Administration Manager)
  maintaining training records.
•  
• The nature and the frequency of training will
  depend on how well the overall EMS is
  implemented, what training needs are proposed by
  the staff, and which non-conformances are
  frequently detected.

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• Constantia shall consider processes for external
  communication on its significant environmental
  aspects and record its decisions.
•  
• 3.3.2 Applicability to Constantia
•  
• To comply with requirements, the EMS Manager has
  established an internal communication mechanism
  so that information about the EMS can be
  disseminated from senior management to staff at
  various levels and departments within Constantia.
•  
• A feedback mechanism is also established for all
  staff to reflect their ideas, and make
  suggestions, inquires or complaints about
  environmental affairs to senior management.
•  
• The EMS Manager has also established an external
  communication mechanism for communicating
  Constantias environmental activities and
  information to, and receiving, documenting and
  responding to suggestions, inquires or complaints
  from, external interested parties.
•  
• The EMS Manager shall regularly review the
  effectiveness of the internal and external
  communication mechanisms with the senior
  management.
•  
• 3.3.3 Related Documentation
•  
• Detailed procedures for establishing, maintaining
  and reviewing the internal and external
  communication mechanisms can be found in
  Constantia Environmental Procedure EP10
  Communication.
•  
• 3.4 Environmental Management System Documentation
•  
• 3.4.1 ISO 14001 Standard Requirements

• 3.4.3 Related Documentation
•  
• Details of the EMS Documentation of Constantia
  and detailed procedures for controlling,
  distributing, reviewing, revising and updating
  the EMS Documentation can be found in Constantia
  Environmental Procedure EP11 EMS Documentation
  and Document Control.
•  
• 3.5 Document Control
•  
• 3.5.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.4.5 Document Control. This requires
  that Constantia establishes and maintains
  procedures for controlling all documents required
  by this Standard to ensure that
• they can be located
• they are periodically reviewed, revised as
  necessary and approved for adequacy by authorised
  personnel
• current version of relevant documents are
  available in electronic form at all locations
  where operations essential to the effective
  functioning of the environmental management
  system are performed
• where printed copies are required for
  operational purposes obsolete documents are
  promptly removed from all points of issue and
  points of use, or otherwise assured against
  unintended use and
• where it is not practical to keep such documents
  as signs, detailed work instructions for
  operations remote from electronic terminals and
  similar documents, those documents shall be
  updated as required and obsolete documents
  removed from their place of use and
• any obsolete documents retained for legal and/or
  knowledge preservation purposed are suitably
  identified.
•  
• The Standard also requires that documentation
  shall be legible, dated (with dates of revision)
  and readily identifiable, maintained in an
  orderly manner and retained for a specified
  period. Procedures and responsibilities shall be
  established and maintained concerning the
  creation and modification of the various types of
  document.
•  
• 3.5.2 Applicability to Constantia

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• The EMS Manager is responsible for recording all
  revisions of EMS documentation on the electronic
  version of the Summary of Revision of
  Environmental Management System Documentation
  (Table 0.4).
•  
• 3.5.3 Related Documentation
•  
• Details of the EMS Documentation of Constantia
  and detailed procedures for controlling,
  distributing, reviewing, revising and updating
  the EMS Documentation can be found in Constantia
  Environmental Procedure EP11 EMS Documentation
  and Document Control.
•  
• 3.6 Operational Control
•  
• 3.6.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.4.6 Operational Control. This requires
  that Constantia identify those operations and
  activities that are associated with the
  identified significant environmental aspects in
  line with its policy, objectives and targets.
  Constantia shall plan these activities, including
  maintenance, in order to ensure that they are
  carried out under specified conditions by
• establishing and maintaining documented
  procedures to cover situations where their
  absence could lead to deviations from the
  environmental policy and the objectives and
  targets
• stipulating operating criteria in the procedures
  and
• establishing and maintaining procedures related
  to the identifiable significant environmental
  aspects of goods and services used by Constantia
  and communicating relevant procedures and
  requirements to suppliers and contractors.
•  
• 3.6.2 Applicability to Constantia
•  
• To comply with requirements, Site Managers and
  Site Supervisors, in consultation with staff
  under their control, the EMS Manager and the
  Assistant EMS Manager (with the co-operation of
  the Q and HS Manager), should establish proper
  operational control procedures. These specify
  detailed operating criteria and instructions,
  responsibilities, and related documentation, to
  control environmental aspects, so that the goals
  specified in Constantias Environmental Policy,
  and the established environmental objectives and
  targets are achieved.
•  

• 3.7 Emergency Preparedness and Response
•  
• 3.7.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.4.7 Emergency Preparedness and
  Response. This requires that Constantia
  establishes and maintains procedures to identify
  potential for and respond to accidents and
  emergency situations, and for preventing and
  mitigating any associated environmental impacts.
•  
• Constantia shall review and revise, where
  necessary, its emergency preparedness and
  response procedures, in particular, after the
  occurrence of accidents or emergency situations.
  Constantia shall also periodically test such
  procedures where practicable.
•  
• 3.7.2 Applicability to Constantia
•  
• To comply with Standard requirements, Site
  Managers and Site Supervisors together with the
  Emergencies Manager are responsible for
  identifying potential for accidents and emergency
  situations relevant to their operations and
  activities, which may create a threat to the
  environment.
•  
• Site Managers and Site Supervisors (in
  consultation with staff under their control), the
  EMS Manager, the Assistant EMS Manager and
  Emergencies Manager, are required to establish
  appropriate emergency preparedness and response
  measures and organise appropriate training and
  demonstrations to relevant staff periodically so
  that the staff can know how to prevent or
  responds to incidents and emergency situations,
  and understand the associated adverse
  environmental impacts.
•  
• The Administration Department is responsible for
  keeping training and demonstration records.
•  
• Top management shall, at periodic intervals,
  check the adequacy and effectiveness of emergency
  preparedness and response measures for the
  departments for which they are responsible to
  ensure they are complete and effective,
  especially after the occurrence of incident or
  emergency situations, and revise such measures
  where necessary.
•  
• The established emergency preparedness and
  response measures are integrated into the
  operational control procedures of relevant
  departments.

13

• 4.0 Checking and Corrective Action
•  
• 4.1 Monitoring and Measurement
•  
• 4.1.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.5.1 Monitoring and Measurement. This
  requires that Constantia establish and maintain
  documented procedures to monitor and measure, on
  a regular basis, the key characteristics of its
  operations and activities that can have a
  significant impact on the environment. This shall
  include the recording of information to track
  performance, relevant operational controls and
  conformance with Constantias environmental
  objectives and targets.
•  
• Monitoring equipment shall be calibrated and
  maintained and records of this process shall be
  retained according to Constantias procedures.
  (Reinstate if and when monitoring equipment i.e.
  noise and/or dust monitors is used).
•  
• Constantia shall establish and maintain a
  documented procedure for periodically evaluating
  compliance with relevant environmental
  legislation and regulations. 
•  
• 4.1.2 Applicability to Constantia
•  
• To comply with requirements, each department is
  required to monitor and measure its operations
  and activities related to significant
  environmental impacts, and to track progress in
  meeting the established environmental objectives
  and targets.
•  
• Site Managers and Site Supervisors, in
  consultation with the staff under their control,
  the EMS Manager and the Assistant EMS Manager,
  have to establish monitoring and measurement
  protocols to periodically assess compliance with
  relevant environmental legislation and
  Constantias environmental policy. Each
  monitoring and measurement system shall include
• the monitoring and measuring frequency
• method

• 4.1.3 Related Documentation
•  
• Detailed procedures for the identification of
  environmental aspects and evaluation of
  significant environmental aspects of Constantia
  are given in Constantia Environmental Procedure
  EP02 Environmental Aspects.
•  
• Detailed procedures for identifying, reviewing
  and revising legal and other requirements
  relevant to operations and activities of
  Constantia, and procedures to evaluate their
  compliance are detailed in Constantia
  Environmental Procedure EP03 Legal and Other
  Requirements.
•  
• Detailed procedures for establishing and
  monitoring environmental objectives and targets
  can be found in Constantia Environmental
  Procedure EP05 Environmental Objectives and
  Targets.
•  
• Detailed procedures for establishing, monitoring,
  reviewing and revising operational control
  procedures of each department are given in
  Constantia Environmental Procedure EP12
  Operational Control.
•  
• Detailed procedures for establishing, reviewing,
  revising monitoring and measurement plans can be
  found in Constantia Environmental Procedure
  EP14 Monitoring and Measurement.
•  
• Detailed procedures for establishing, reviewing,
  revising and monitoring corrective and preventive
  actions can be found in Constantia Environmental
  Procedure EP15 Non-conformance and Corrective
  and Preventive Action.
•  
• 4.2 Non-conformance, Corrective and Preventive
  Action
•  
• 4.2.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.5.2 Non-conformance and Corrective and
  Preventive Action. This requires that Constantia
  maintain procedures for defining responsibility
  and authority for handling and investigating
  non-conformance, taking action to mitigate any
  impacts caused, and for initiating and completing
  corrective and preventive action.

14

• The corrective and preventive actions adopted
  shall be appropriate, effective, legible with
  defined responsibilities, and needed to be
  approved and monitored by the EMS Manager to
  ensure compliance with Constantias environmental
  policy.
• The EMS Manager is responsible for periodically
  assessing the adequacy of the non-conformance
  mechanism. The EMS Manager shall ensure that the
  corrective and preventive actions are finally
  incorporated into relevant EMS procedures/document
  s. The monitoring results of corrective and
  preventive actions shall be presented and
  discussed in the annual EMS management review
  meeting.
•  
• 4.2.3 Related Documentation
•  
• Detailed procedures for identifying
  non-conformances, and establishing, reviewing,
  revising and monitoring corrective and preventive
  actions can be found in Constantia Environmental
  Procedure EP15 Non-conformance and Corrective
  and Preventive Action.
•  
• 4.3 Maintenance of Records
•  
• 4.3.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.5.3 Records. This requires that
  Constantia shall establish and maintain
  documented procedures for the identification,
  maintenance and disposition of environmental
  records.
•  
• These records shall include training records and
  the results of audits and reviews.
•  
• Environmental records shall be legible,
  identifiable and traceable to the activity,
  products or services involved.
•  
• Environmental records shall be stored and
  maintained in such a way that they are readily
  retrievable and protected against damage,
  deterioration or loss. Their retention times
  shall be established and recorded.
•  

• 4.4 Environmental Management System Audit
•  
• 4.4.1 ISO 14001 Standard Requirements
•  
• This Section conforms to ISO 14001 Standard
  Section 4.5.4 Environmental Management System
  Audit. This requires that Constantia establishes
  and maintains programmes and procedures for
  periodic environmental management system audits
  to be carried out, in order to
• determine whether or not the environmental system
  conforms to planned arrangements for
  environmental management including the
  requirements of this Standard
• has been properly implemented and maintained and
• provides information on the results of audits to
  management.
•  
• Constantias audit programme, including any
  schedule, shall be based on the environmental
  significance of the activity concerned and the
  results of previous audits. In order to be
  comprehensive, the audit procedures shall cover
  the audit scope, frequency and methodologies, as
  well as the responsibilities and requirements for
  conducting audits and reporting results.
•  
• 4.4.2 Applicability to Constantia
•  
• An EMS Audit compares the environmental
  management system that has been implemented
  against the ISO 14001 standard requirements, and
  Constantias own EMS documentation.
•  
• The EMS Manager is responsible for developing the
  annual EMS Audit Plan, which indicates how all
  areas of the EMS and of Constantia will be
  audited, and at what frequency.
•  
• The audit frequency is based on the relative
  environmental impacts and importance of various
  areas and on the status of the Environmental
  Management System. Areas that have a greater
  potential or actual environmental impact or that
  have had many previous non-conformances need to
  be audited more frequently and may be subject to
  unannounced audits.
•  

15

• 5.0 Management Review
•  
• 5.1.1 ISO 14001 Standard Requirements
•  
• This Chapter conforms to ISO 14001 Standard
  Section 4.6 Management Review. This requires that
  Constantias top management shall, at intervals
  that it determines, review the environmental
  management system, to ensure its continuing
  suitability, adequacy and effectiveness.
•  
• The management review process shall ensure that
  the necessary information is collected to allow
  management to carry out this evaluation.
•  
• The review shall be documented.
•  
• The management review shall address the possible
  need for changes to policy, objectives and other
  elements of the environmental management system,
  in the light of environmental management system
  audit results, changing circumstances and the
  commitment to continual improvement.
•  
• 5.1.2 Applicability to Constantia
•  
• The role of the management review is to take a
  broad look at the EMS as a whole to determine
  whether the system is meeting the needs of
  Constantia, and whether the system is suitable,
  adequate, and effective. It also provides means
  for reviewing the environmental commitment of
  Constantia to continual improvement, evaluating
  the overall environmental performance of
  Constantia, and revising and updating
  Constantias EMS elements.
•  
• To comply with Standard requirements, the EMS
  management review will be conducted at least once
  a year with no more than 15 months between
  reviews, and the Managing Director, top
  management and the EMS Manager are required to
  attend the EMS Management Review Meeting.
•  
• The EMS Manager shall ensure that needed
  information is compiled to allow for a proper
  management review, such as

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