Microfilming: A Compelling Way to Protect Valuable Documents

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Microfilming

• A Compelling Way to Protect Valuable Documents

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Microfilming

• Businesses need to preserve information for the
  long haul
• Microfilm is the widely accepted practice for
  establishing permanent records
• Microfilm has the durability to last more than
  500 years when its manufactured, processed and
  stored properly

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Microfilming

• Valuable records in physical form can be exposed
  to significant wear and tear
• If it is used frequently and or need to be
  preserved for the future, microfilm is the
  logical choice
• Digital documents, although better protected than
  paper, likely wont last as long as microfilm

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Microfilming

• Whats Microfilming?
• An analog microfilm format still has its place
• Contents of microfilm can be read by the naked
  eye, companies find special uses for this medium
• Format doesnt require any special software or
  hardware and is completely independent of
  technology

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Microfilming

• Why Organizations Microfilm
• Companies who microfilm use service providers to
  handle their projects
• Technology has be around more than 70 years,
  experience service providers have a good handle
  on how best convert your documents
• Goals are to produce high quality microfilmed
  records with longevity and compatibility

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Microfilming

• Why Organizations Microfilm
• Provides unmatched security for information
• If original formats gets destroyed, carefully
  stored microfilm will be available
• For companies who value space, businesses can
  turn to microfilming
• A single microfilm roll can hold up to 6000 pages

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Microfilming

• Why Organizations Microfilm
• Decisions can also be made on a cost basis,
  microfilm is more economical than digital backup
  process
• No additional investments need to be made
• Most significant is the quality of the final
  record

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Microfilming

• Why Organizations Microfilm
• Quality of digital images are measured by how
  many dots per inch are contained in the image
• Microfilm does not have these limitations, it
  holds the same detail as the original document
• Microfilm is the widely accepted courtroom format
  because digital documents can be altered and
  microfilm cannot

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Microfilming

• What Should You Microfilm?
• Anything of value that must be preserved for many
  years
• Examples are newspapers, original paper
  documents and books, corporate documents and
  reports, record books, public records (marriage,
  birth and death documents), programs, photos,
  newsletters and bulletins
• Microfilm protects valuable documents from the
  ravages of time, its economical and easy way for
  organizations to archive all forms of records

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for MES
  Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about
  Microfilming, visit http//www.mesltd.ca/.