Steps to successful implementation Role of the timecard

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AGENDA

• Steps to successful implementation
• Role of the timecard approver
• Translate MEPRS data into DMHRSi language
• Lessons learned
• Training opportunities

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STEPS TO SUCCESSFUL IMPLEMENTATION

• Review i-learning modules MEPRS personnel
  need to understand how DMHRSi operates in order
  to participate in pre-implementation planning
• Prepare task list
• Review the role of the timecard approver
  understanding this role is essential to
  controlling timecard entry
• Coordinate with Human Resources to ensure they
  have a current and up to date listing of all
  personnel to include contractors/volunteers

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STEPS TO SUCCESSFUL IMPLEMENTION CONTINUED

• Prepare a task list for each department showing
  which task numbers their staff should use when
  entering man-hours
• Develop helpful hints with questions and
  answers for timecard entry
• Any documents that are currently being used for
  timecard entry should be translated into DMHRSi
  language

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MEPRS STAFF WILL BE OVERWHELMED WITHOUT THE HELP
OF TIMECARD APPROVERS
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WHAT IS THE NUMBER ONE ISSUE WITH DMHRSi?
ANSWER Getting staff members to enter their own
time using a DMHRSi timecard QUESTION What can
the MEPRS staff do? ANSWER Ensure the timecard
approvers are properly trained
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ROLE OF THE TIMECARD APPROVER

• Tracking missing timecards
• Provide assistance with timecard entry
• Timecard approvers are the super users for
  timecard entry

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TRANSLATE YOUR MEPRS DATA INTO DMHRSI LANGUAGE
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• LESSONS LEARNED

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• Command support is critical
• Project must have site Human Resources (HR)
  support
• a. Site must have defined rules for
  inprocessing and outprocessing all employee types
  
• b. HR must be fully trained and actively
  involved
• c. HR data must be validated/corrected prior to
  the start of timecard entry

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• Passwords must be requested and distributed
  promptly. Employees must sign on and activate
  their password immediately
• Training
• a. Trainers must understand service functional
  terms and processes
• b. Training material must be organized
• d. A representative from the facility MEPRS
  staff must be present at all self-service
  training sessions to answer functional coding
  questions

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• More time needs to be spent training timecard
  approvers
• Monitoring and control of timecard entry is
  critical
• Only MEPRS staff members can answer coding
  question

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\ADVANCE TRAINING OPPORTUNITIES
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PRE-RECORDED SESSIONS https//tryconference.oracle
.com
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Click Last 1 Year
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Enter DMHRSi for conference title - click go
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This is a list of the pre-recorded discussions on
DMHRSi you can play recording or download
recording
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Accessing MHS Learn
If you have an active DMHRSi account, you can
access the iLearning this way 1. Go to the
MHS eLearning website https//mhslearn.satx.disa
.mil. 2. Enter your DMHRSi Username and the
initial password is welcome NOTE Although
this is linked to your DMHRSi Username, the
passwords for the MHS eLearning website and
DMHRSi are maintained separately, so the password
for one is not automatically the same as the
password for the other 3. You will be
prompted immediately to change this password.
4. Go to Catalog, and select 'DMHRSi
Implementation Training' 5. Choose the module
you'd like to complete. If you DO NOT have
an active DMHRSi account, you can access the
iLearnining this way 1. Go to the MHS eLearning
website https//mhslearn.satx.disa.mil 2.
Follow the instructions for New User/Self
Registration. 3. Be sure to fill in your email,
work phone, and MTF/Activity 4. Go to Catalog,
and select 'DMHRSi Implementation Training' 5.
Choose the module you'd like to complete.
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Jeanie McCleary [phone] jeanie.mccleary_at_amed
d.army.mil