Power Point I

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Power Point I
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Outline

• Presentation Design Tips
• When to use Power Point
• Creating a new Power Point presentation
• - templates
• - blank pages
• Slides, master, outline, speaker notes
• Slide layouts

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Presentation Design Tips

• Pick fonts your audience can read easily.
• Use clear, easy to understand language in your
  slides
  
• High contrast between font and screen colors -
  slides are viewed at a distance and in low light
  
• Only use appropriate symbols, graphics or sound
  effects
  
• Use slides for necessary content only

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When to use Power Point

• Presentation to a large audience
• Presentation materials likely to be used again or
  may have many versions
  
• Room well-equipped for computer use (computer,
  projector, projection screen) OR displaying
  transparencies (with overhead projector)
  
• Color or multimedia effects important to convey
  the message
  
• Not much audience interaction is expected
• Non-sleepy hours (morning, late afternoon after a
  break)
  

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Creating a New Presentation

• Auto Content Wizard
• Template
• Blank Presentation
• Opening an existing presentation

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Creating a New Presentation

• No idea? New to preparing presentation
• Auto Content Wizard - dozen choices to choose
  from
  
• Limitation Constrained by the structure and
  design
  

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Blank Presentation vs. Templates

• Blank presentation If a lot of modifications
  needed from templates, better create a blank
  presentation
  
• Templates (preset presentation designs)
• Pro Fast to create a presentation.
• Con Little flexibility
• Examples of templates

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Views

• 1. Preparation
• SLIDE (best for visual thinker)
• OUTLINE (best for point by point thinker)
• 2. Editing
• SLIDE SORTER (sort and edit slide arrangement)
• NOTES PAGE (speaker notes)
• 3. Preview
• SLIDE SHOW (show slides one by one automatically
  - audiences view)
  

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Slide Master

• Set up a consistent style for your slides and
  create your own template
  
• View -- master --slide master
• Choose format -- background
• Choose fill effects
• Select a pattern
• Save as a template
• File -- Save as --- presentation templates --
  create name -- save
  

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Handout Master

• Controls the appearance of handouts printed to
  the audience
  
• Edit header, footer, date, and slide number in
  handout master
  
• choose handout designs
• a) 2 per page
• b) 3 per page
• c) 6 per page
• d) outline view

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Slide Headers and Footers

• View -- Header and Footer
• Edit Changes
• Date and Time
• Slide Number
• Footers/notes/logos

12
Notes Page

• Write your notes on any slide using the notes
  page
  
• View -- Notes page -- type notes in the notes
  area under each slide display on the notes page
  
• Print notes pages if you want both slides and
  speaker notes together

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Other features in the View menu

• Black and white View
• Slide Miniature View
• Toolbars
• Rulers
• Guide
• Zoom

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Slide Sorter

• A birds eye view of the entire presentation
• Cut/copy/paste slides
• Change the order of the slides
• Check sequence of the slides before rehearsal
• Decide which slide to show/hide

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Slide Layouts

• Format -- slide layout
• 24 choices
• Select the most appropriate layout for each slide
  if the default is not appropriate
  
• Format -- apply design (change presentation
  design templates)
  

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Slide Color Schemes

• Format --slide color schemes
• Change color schemes for one slide (APPLY) or the
  entire presentation (APPLY TO ALL)
  
• Choose between standard and custom color schemes

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Background

• Format -- Background
• Change color or fill effects of the background

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Changing text area colors and creating reverse
effects

• Format -- Color and Lines
• Add borders to the text area (line)
• Change color of the text area (color)