Contracting Emergency Response Services

1
Contracting Emergency Response Services

• True North Emergency Management
• Neel-Schaffer, Inc.
• Nelson Lucius, PE

2
Emergency Response Services

• Disaster Debris Removal
• Disaster Debris Monitoring
• Bridge Safety Inspections

3
Types of Disasters

• Hurricanes
• Terrorism
• Tornadoes
• Winter Storms
• Floods

4
In House vs. Contracting for Emergency Response
Services

• Size of Disaster
• Demands on DOT Staff
• Staffing Levels
• Normal Job Functions

5
Contracting Pre-Event vs. Post-Event

• Quick Response
• Thorough Evaluation of Proposers
• Better Prices
• Qualified Vendors

6
Emergency Response Services

• Disaster Debris Removal
• Disaster Debris Monitoring
• Bridge Safety Inspections

7
Methods of Contracting for Emergency Response
Services

• Specific Service Pre-Event RFPs
• Post-Event Contracting
• Utilization of Existing Master Agreements

8
Basis of Payment

• Cubic Yard of Debris Removal
• Tonnage of Debris Monitoring
• Hourly Debris Monitoring
• Hourly Bridge Safety Inspections
• Unit Bridge Safety Inspections

9
Selection Criteria

• Price
• Qualifications
• Emergency Response Experience
• Broad Based Experience
• Capacity
• Response Time

10
Advantages of Pre-Event Contracting

• Selection of Most Qualified Providers
• Quick Response
• Pre-Mobilization
• Continuity of Normal Job Functions
• Maximum Reimbursement
• Best Prices

11
Mobilization Pre-Landfall

• Mobilize Strike Team PM, Data Manager, etc.
• Establish communication w/client contractor
• Key Supervisors on stand-by
• Logistics supplies, equipment, lodging, etc.
• Planning review DMP, DMS sites, maps, etc.

12
Mobilization Post-Landfall

• Initial Damage Assessment
• Establish Local Command Post
• Mobilize Key Managers and Supervisors
• Verify Equipment, Supplies, Mgmt Team On-Site
• Meet w/DOT Contractor to Finalize Project
  Approach DMS Sites, Certification Process,
  Number of Crews, Start Date, etc.

13
Recordkeeping

• Equipment certification process
• 5-part load ticket/Electronic load ticket system
• Daily logs/Incident Reports
• Data reconciliation
• Invoice review and recommendation

14
Contracting Emergency Response Services

• True North Emergency Management
• Neel-Schaffer, Inc.
• Nelson Lucius, PE