PowerPoint Tips

1
PowerPoint Tips Tricks

• itlTV Webcast
• http//www.accc.uic.edu/seminars/ppt-tips

2
Importing Text

• You can create an outline in another program and
  import it into PowerPoint
  
• Recommend using tabs to distinguish levels
• Can use Word, WordPerfect, Notepad, etc.
• Use InsertSlides from Outline menu

3
Importing Slides

• You can import slides from other locations
• Import from Outlines, such as Word or text
  documents
  
• Import from other PowerPoint Files
• Use Slide Finder to pick and choose the slides
  you want

4
Saving as HTML

• Using the FileSave as Web Page menu allows you
  to save presentation so it can be displayed on
  the Web
  
• IMPORTANT You MUST click on the Publish
  button and choose Microsoft Internet Explorer or
  Netscape Navigator 3.0 or later option so file
  can be read in both programs

5
Saving as HTML

• Option for Internet Explorer 4.0 or later will
  NOT be read properly by Netscape, regardless of
  version
  
• Single HTML file will be created along with a
  folder containing related files

6
Rules for Outlines

• Use no more than six (6) main bullet points
• Use no more then eight (8) of any bullet point
• Font Sizes
• Titles 36-44 point, min. 32 point
• Main Bullets 32-36 point, min. 28 point
• Any text 20-28 point, minimum 18 point

7
Creating a Template

• You can create a slide with your own backgrounds,
  graphics, and format text
  
• Choose FileSave As and change file type to
  Design Template

8
Adding Images

• GIF vs. JPG
• GIF files have 256 colors, best for graphics or
  buttons
  
• JPG images can have up to 1 million colors, best
  for pictures
  
• Scan JPG images at 72-96 pixels per inch, since
  you will be displaying image, not printing it

9
Handouts

• FilePrint menu allows you to print your
  presenation in the following ways
  
• Slides 1 per page
• Handouts 2, 3, 4, 6, or 9 per page
• Notes Pages Slide with any notes
• Outline
• Recommend converting to PDF files so they are
  accessible without the need for PowerPoint

10
PowerPoint and RealPresenter

• You can use RealPresenter to provide audio
  narration to your PowerPoint presentation
  
• Allows you to add voice to each slide, and you
  manually advance from one slide to next
  
• Save presentation as a RealMedia file, and you
  can re-record afterwards

11
Text Animations and Builds

• You can have bulleted text come in line by line
  by right-clicking the text and choosing Custom
  Animation
  
• Choose how text will come in
• Choose levels by which text will be grouped
• Option to dim text after display
• Can also be created for graphics, charts, and
  tables

12
Text Animations and Builds
13
Rehearsing a Presentation

• Click on the Slide ShowRehearse Timings button
  to practice times for show
  
• Manually advance show while PowerPoint records
  the times
  
• You can then option to keep those timings for
  your slide show

14
Slide Show

• Hit F5 to start slide show
• During show, you can use F1 to display
  different keystrokes available to you
  
• Advance with SPACE, ENTER, or PAGE DOWN
• Backwards with P, BACKSPACE, or PAGE UP
• Type number and ENTER to go to that slide

15
PowerPoint 2000 and Blackboard

• If you wish to upload a PowerPoint HTML file into
  Blackboard, you should use a zipping utility to
  zip together the HTML file and folder into one.
  
• Files will then be unzipped after theyve been
  uploaded into Blackboard
  
• Make an appointment with the Instructional
  Technology Lab if you need assistance
  http//www.accc.uic.edu/itl

16
Pack and Go

• Compress presentation to be used on another
  computer, possibly one without PowerPoint
  
• Will ask for location where file should be saved
• Allow to link graphics and embed TrueType fonts
• Can include PowerPoint Viewer, if necessary

17
Pack and Go