Hidden in Plain Sight: Discovering MARCs Bibliographic Secrets

1
Hidden in Plain SightDiscovering MARCs
Bibliographic Secrets

• 2003 NW ILL Resource Sharing Conference
• Portland, OR
• Margi Mann
• OCLC Western Service Center

2
Topical Outline

• Warm Up Standard Rules for interpreting MARC
  records
• Off the bibliographic track case scenarios
  for difficult bibliographic items
• A new bibliographic paradigm Integrating
  Resources the ILL implications
• Conclusion Trends for MARC ILL

3
Process Begins with a Citation

• The Argument Culture by Deborah Tannen

First ChallengeA WorldCat search finds 9
records
4
(No Transcript)
5
Reasons for Multiple Records

• Different editions
• Translations
• Different physical forms (microform, hard copy,
  photocopy)
• Different formats (sound recordings, video, etc.)

6
Reasons for Deborah Tannens Multiple Records

• Editions
• Translations
• Formats

• 5 books in English
• 1 book in Hebrew
• 2 sound recordings
• 1 videocassette

7
In the Case of Multiple Monographic Records

• Match the author, title, date, edition to your
  citation
• Check for microfiche, microform, etc.
• Check the format
• Choose the DLC or PCC record

8
Common Elements to Look for in a MARC Record

• Format
• Sub-format (aka material designation)
• Dates
• Edition
• Place of Publication
• Language

9
Format
10
Other useful format information
Sub-format(Material Designation)
11
Language
Date (book) orDates (serial)
Edition Place of Publication
12
A Simple Serial Scenario (SSS)Process Begins
with a Citation

• Remembrance of Books Past Glimpses into
  Aliteracy by Mary A. Duchein
• In Reading Research Instruction (v 33 no
  1 pp 13-28 1993)

13
First ChallengeA WorldCat search finds 4
records
14
Reasons for Multiple Serial Records

• Same title / different serial
• Translations
• Different physical forms (microform, hard copy,
  photocopy)

15
Reasons for Multiple Reading Research Records

• Physical forms

• 2 are microform
• 1 is electronic
• 1 is paper

16
In the Case of Multiple Serial Records, Choose

• Paper format
• DLC or PCC or record with 042 tag
• Beginning / Ending date of serial

17
Common Elements to Look for in a MARC Serial
Record

• Format
• Sub-format (aka material designation)
• Beginning / Ending Dates
• 040 or 042 tags
• Edition
• Place of Publication
• Language

18
Format
19
Other useful format information
Sub-format(Material Designation)
20
Beginning / Ending Dates
Other useful date information
21
040 (has DLC code)
042 tag is present
22
Off the Bibliographic Track Case Scenarios
23
The Case of the Split PersonalityAlmanacs
Monographic Series
24
Our Citation Reads

• The Ships Aircraft of the U.S. Fleet
• by Norman Polmar (13th edition)

This is a monographic series cataloged as both a
monograph and as a serialA WorldCat search
finds 40 records
25
The Monograph Record
26
The Serial Record
27
The Case of the Erudite ImposterIncorrect
Bibliographic Citations Serial Linking Fields
28
Our Citation Reads

• The Ships Aircraft of the U.S. Fleet
• by Norman Polmar (16th edition)

A WorldCat search finds no records for the 16th
edition
29
(No Transcript)
30
The Actual Title
16th edition is included in this title
31
780 / 785 Linking FieldsThe Key to Serial Title
Changes

• 780 Former Title
• 785 Next Title

32
The Case of the Elusive EelsSupplements and
Indexes
33
Supplements Indexes Can Be Either Independent
or Dependent

• Independent has its own MARC record
• Dependent Item is with the main
• title

Also Beware the English Language!
Index Medicus is a title that happens to have
the word Index in it, but is it really an Index
as we think of it?
34
Our Citation Reads

• New Findings in Olmec Written Languages
• by Chris Keary
• American Journal of Archaeology (suppl. 1, 2001)

A WorldCat search finds a record for American
Journal of Archaeology
35
(No Transcript)
36
Dates match citation
Title indicates independent supplement
Linking field confirms the relationship
37
The Case of the Fraternal TwinsSame Title /
Different Serial
38
Our Citation Reads

• Hells Bibliophiles The 5th Way of Looking at
  Aliteracy by John G. Ramsay
• Change (Jan-Feb. 2002)

A WorldCat search finds 3 serials with this title
39
Is this Our Change?
Dates are incorrect
40
Is this Our Change?
Dates indicate possible
Subject heading indicates maybe but unlikely
41
Is This Our Change?
Dates indicate possible
Subject heading indicates highly likely
42
The Case of the Cursed ClassicMultiple
Editions and How to Cope
43
Our Citation Reads

• Sir Gawain and the Green Knight

A WorldCat search finds 125 records with this
title
Patron really wants the original version in
Middle English
44
Uniform Title indicates a match
Note confirms the match
45
The Case of the Phantom Author
46
Our Citation Reads

• Israel A First View by Tony Armstrong-Jones.
  Weidenfeld Nicolson (1986)

A WorldCat search finds no items with this title
47
An Authority File Search for Tony Armstrong-Jones
Reveals
Actual name of the author
Author name in the citation
48
MARC Authority Record Tags

• 400

• Correct form of authors name
• Incorrect or variant forms of the authors name

49
Author and Title now match
50
Your Case Scenarios?
51
A Bibliographic Paradigm ShiftIntegrating
Resources and Their ILL Implications
52
Former Bibliographic Landscape
Serials
Monographs
53
The New Bibliographic Landscape
Continuing Resources
Integrating resources
Serials
Monographs
54
Definition of An Integrating Resource

• A bibliographic resource that is added to or
  changed by means of updates that do not remain
  discrete and are integrated into the whole. An
  integrating resource may be finite or continuing.

Includes updating Web sites, updating databases,
updating loose-leafs
55
Example Updating Database (CatME)
Type aBLvl m (Books record)
Serial 006 S/L (Entry Convention) 2 (Integrated
entry)
Serial 006 Freq d (Daily)
310 and 362
56
Trends for MARC and ILL?

• Non-MARC Displays of MARC records
• Serial Holdings Displays
• Other?

57
FirstSearch Display
58
ILL Web Display
59
(No Transcript)
60
(No Transcript)
61
(No Transcript)
62
Other Trends?
63
Finis