PowerPoint Tips

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PowerPoint Tips

• Linda Baker

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PowerPoint Introduction

• Open PowerPoint

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PowerPoint Menus Toolbars

• Usually are at the TOP and BOTTOM
• Can be rearranged
• Menu Bar Click on a Item in the Menu
• provides access to more tools
• offers options for each tool
• Drawing Toobar is usually at the BOTTOM - but can
  be moved to the top
  

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Steps in Starting Out

• View Menu Header and Footer
• Date
• Presentation Title
• Slide number

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Steps in Starting Out

• Create your Title Slide
• Text Area/Box
• If you dont fill in a Text Box, it wont appear
  in the slide show
  
• Text boxes can be resize
• Text boxes can be moved
• Use the Formatting Toolbar for font, size, color
• Drawing Toolbar
• Word Art adds creative text
• fill color - borders shadows 3D

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Steps in Starting Out

• Create a New Slide to follow the Title Slide
• Formatting Toolbar New Slide
• OR
• Insert Menu New Slide
• Select a Design Template
• Formatting Toolbar Design
• OR
• Format Menu Slide Design
• Click and the design attaches to all
• your slides (even as you add new slides)

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Steps in Starting Out

• Customizing Template
• Format Menu Slide Design
• Right panel Color Schemes
• Click on one of the color options
• Format Menu Background
• Pull down the Arrow
• Click MORE COLORS
• Click on the desired color
• Click OK

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Options Custom Backgrounds

• You can
• Create a different background by inserting a
  picture.
  
• Change colors, shadings, patterns, and textures.

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Options Custom Backgrounds
Creating a Custom Background Format Background
pull-down arrow fill effects Click the PI
CTURE tab click the SELECT PICTURE button B
rowse to locate the desired picture
click on the picture INSERT button

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Options Custom Backgrounds

• When the picture appears in the display
• window click OK
• Returns to the BACKGROUND popup
• window click APPLY or APPLY to All
• You might also want to preview
• what the background will look like!

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Content Tips

• No more than 2-3 lines for each item
• Fonts Arial is easiest to read
• Default Sizes
• titles 40 point
• body text 28 point
• Spellchecker!
• Using bullets
• No more than 7 bullet items per slide

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Hyperlinks

• Insert hyperlink type in
• Text to Display
• Address (URL)

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Images

• Pictures
• Insert Picture From File
• Doubleclick on the picture you wish to add
• Click and hold down mouse to drag to its slide
  location
  

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Images - Sizes
Too small
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Images Resize Handles
You can grab any resize handle to resize an
image or turn the image Grab the round c
ircle - hold down the mouse
drag Be careful! Images distort when you en
large!
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Adding Text Boxes

• Insert Text Box
• Click inside the box
• Type the text

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Drawing Tips

• Drawing Toolbar
• AutoShapes
• Lines Arrows Rectangles Circles
• SHIFT draw for circle or square
• WordArt
• Format WordArt options

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Drawing Tips

• Draw Options
• Rotate
• Select Options
• Draw multiple options click on layer order
  layers move back/front
  
• Group - UnGroup
• Resize all simultaneously
• Select group layers with SHIFT

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Slide Show Timing/Transitions

• Click the Slide Sorter View button
• Right click any slide slide transition
• Effect select from the pull down menu
• Advance choose either
• On mouse click
• Automatically after _ seconds
• Sound select from the pull down menu
• Click APPLY TO ALL or APPLY
• NOTE Allow 3-5 minutes if set to
• automatic (good for kiosks)

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Slide Show Animation

• From Slide Viewer mode
• select the slide or slides (hold down CTRL and
  click on desired slides) that will animate
  
• Slide Show Menu Custom Animation
• Check the items that will be animated
• Select each option to set
• animation timing and effects
• Click Preview to watch
• Click OK

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Slide Show Animation Tips

• Animate
• Be careful and dont overdo it!
• Preset for a single slide
• Custom animation for some or all
• Use the preview button
• Animate text
• Custom animation effects

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Your Finished Presentation
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Saving Options

• File Save As .ppt.
• Pull down menu options
• File Save As .htm
• Pull down menu options

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Printing Options

• File Print
• Print what (slides, handouts, outline)
• Handouts 3 with notes area
• Handouts 6 without notes area

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Additional Options

• Tools
• Language
• Pack Go
• To display presentation on a computer without
  PowerPoint viewer
  
• File pack go follow menu directions
• Rearrange Slides
• Click on slide icon and drag to new location

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Good luck!

• For Additional Information
• http//www.elcentrocollege.edu/library/links/compu
  ters.htmTutorials

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