Power Point Presentations Problems and Solutions

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Power Point PresentationsProblems and Solutions
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Problems and Solutions

• Presentation style
• Technology incompetence
• Creativity overload
• Artistic and stylistic rules

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Presentation Style

• Face screen and not audience
• Read slides
• Use slides as speaking notes

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Turn Back on Audience

• Audience unimportant
• Focal point of room is Power Point
• Speaker is subservient to Power Point

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Read Slides

• Audience is stupid
• Audience cannot read

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Screen As Speaker Notes

• Both turn back on audience and read
• Audience is both unimportant and stupid

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Presentation StyleSolutions

• Power Point is an oral presentation
• All oral presentation guidelines apply
• Vanna White
• Paraphrase
• Use separate speaker note function

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Technology Incompetence

• Cant set up lap top or projector
• Cant open Power Point
• Cant advance or reverse slides
• Cant run in slide show

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Solutions to TechnologicalIncompetence

• Practice before presentation
• Practice in the room
• Practice with the equipment

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Creativity Overload

• Too Much/Many
• Slides
• Colors
• Fonts
• Transitions
• Visuals
• Animation, Audio, Video
• Words

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Too Many Slides

• Problem
• Audience cant read slides or keep up

• Solution
• Eliminate slides that dont support presentation

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Too Many Colors

• Problem
• Jarring and hard to follow
• Lacking consistency

• Solution
• Use one color scheme
• consistent

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Too Many Fonts

• Problem
• Difficult to read
• Inconsistent

• Solution
• One font for headings
• One font for bullet points

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Too Many Transitions

• Problem
• Distracting
• Inconsistent

• Solution
• Use only 2 transitions
• Between slides
• Between main points

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Too Many Visuals

• Problem
• Distracting
• Inconsistent
• Disconcerting

• Solution
• Only one visual on a page

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Visual Placement

• We read left to right
• Use visual to draw eye across print

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Too Much Animation, Audio, Video

• Problem
• All can be very distracting

• Solution
• Use only for special effect or impact

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Too Many Words

• Problem
• Audience will ignore
• Distracting

• Solution
• 7 x 7 Rule

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Too Much of Anything

• Audience will ignore crowded slides
• Presentation is useless

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Solution to Too Much

• Leave 60 to 70 of slide blank

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Artistic and Stylistic Rules

• Make slides readable
• Beware of color meaning
• Follow grammar rules
• Be consistent

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Artistic and Stylistic Rules

• Rule One
• Slides must be readable

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Readability

• Light Room
• Light Background
• Dark Foreground

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Readability

• Dark Room
• Dark background
• Light foreground

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Readability

• Never Use
• Light on light
• Dark on dark

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Readability

• Avoid red and green on the same slide
• 10 of population is color blind

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ReadabilityFont

• Font Size
• Headings 24 to 36
• Other text 18 to 24
• Source notes 14
• Nothing smaller than 14

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ReadabilityFont

• Sans Serif Headings
• Serif -- Text

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ReadabilityFont

• Capitalization
• Capital letters are hard to read
• Only capitalize first word of bullet points

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Artistic and Stylistic Rules

• Rule Two Beware of color meaning
• Choose colors complementary to meaning

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Color Meaning

• Red power, stop, debt
• Orange fire, sunset
• Yellow prostate cancer, coward
• Green money, environment
• Blue water, calm
• Purple smurfs
• Pink girls, breast cancer
• Black death, funerals
• White boring

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Color Meanings

• Pre-made Slides
• Choose one that reflects your meaning

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Artistic and Stylistic Rules

• Rule Three Follow grammar rules
• If you dont
• You look ignorant
• It is distracting

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Follow Grammar Rules

• Spell absolutely everything correctly
• No exceptions

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Follow Grammar Rules

• Begin bullet points with same part of speech

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Artistic and Stylistic Rules

• Rule Four Be Consistent

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Problems Solved