CPIC ADVANCE by Harriet Brown

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CPIC ADVANCEbyHarriet Brown
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Collaboration Portfolio Planning
CPIC Guide
IT EA
E-Gov Scorecards
IT Records
IT Security
IT Strategic Plan
Alignment with Business
Capitol Planning Investment Control
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The Roadmap

• Mission statement - the primary purpose for the
  OCIO organization. Provide quality information
  products services for our customers
• Vision statement the compelling image of what
  the OCIO organization aspires to become (affects
  the values behaviors)
• Values Principles Philosophies that guide our
  actions, decision making, conduct in carrying
  out the mission. Teamwork, innovation, integrity.
• Goals Long term, overarching desired end
  results (statements of aim or purpose) Operate as
  a leading edge, performance-based organization
  that consistently meets objectives
• Objectives - Measurable and achievable short term
  targets by which we define our progress towards
  achieving the desired results. Conduct all
  Security CAs by 3rd quarter.
• Strategies the approach how tos for
  reaching our goals achieving our vision.

Definitions OMB Circular A-11 part 6, section
200-2 (6/02)
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IT Governance Framework Bridge to Effective IT
Management
E-GOV Team
MEC
MIT
Bureau IT Investment Review Boards
E-Gov Initiatives Team
ITMC
IRB
Web Council
Bureau CIOs
IBAT Interior Bus. Arch. Team
IT Strategic Planning
Secretary of Interior
Performance Measures

• ITIM GAO Maturity Model Stage 2
• Life Cycle alignment with CPIC life cycle
• Execution of EVM and OA
• Streamline HW and SW acquisitions to achieve
  technical standardization and realize cost
  savings
• IP V6

GAO ITIM Framework Maturity Model Self
assessment ID gaps Project Plan - close
gaps IVV - validate ITIM CPIC Quarterly Report
OMB Scorecard Secretarys Tracking System CPIC
Quarterly Report Variance Dashboard Corrective
actions if gt5
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How it Ties Together
DOI MISSION
Resource Protection Recreation Resource Use
Serving Communities

• IT - MISSION

• IT GOALS OBJECTIVES

BUSINESS -BUREAUS
LAWS, GUIDANCES

• IT STRATEGIES TO MEET GOALS

FUTURE VISION DOI IT FY 05 - 10
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Strategies, Objectives Goals How Does It All
Relate ?
STRATEGIES How tos
GOAL - What You Want to Do
To effectively manage program or project
Achieve set targets
Check-ups / Reviews Scorecard Results Milestones
Provide On-Going Monitoring and Evaluation
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How to Plan Strategically
Articulate Mission / Vision
Define Challenges
Assess Organization / Environment
Agree on Goals, Objectives, Strategies
Set the Course
Write Strategic Plan
Link Plan to Budget/Performance
Keep the Plan Relevant
Monitor/Evaluate
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Covering the Bases
CPIC
Clinger-Cohen
E-Gov Strategy
GISRA
FACTORS INFLUENCING DOI OCIO Strategic Planning
CUSTOMERS External Stakeholders
MISSION
VISION
NIST
GAO Models
GPEA
BUREAUS
A-130

• Goals
• Strategies
• Roadmap to Desired
  Outcomes

Fed. Records Act
GPRA
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• Information Technology Management Reform Act of
  1996
• Established the Chief Information Officer
• Better planning and management of information and
  technology assets
• Analyze, track, and evaluate the risks/benefits
  associated with information management
  investments
• Annual report on net program performance benefits
  relative to Agency goals
• Performance-based and results-based management of
  information systems
• Establish information management performance
  measures
• Develop, maintain, and facilitate the
  implementation of a sound and integrated
  information management architecture
• Standard information management policy

A-130 OMB Guidance
Rules of the Road
GAO Maturity Framework
NIST Guidance
Federal Records Act of 1995 Freedom of
Information Act Privacy Act
E-Gov Act of 2002

• Government Information Security Reform Act
  (GISRA)
• Requires agency head to ensure integrity and
  availability of information resources
• Requires program evaluations and certification
• Specific IT security program requirements
• OMB reports to Congress

• Government Management Reform Act of 1994
• Audited financial statements
• Consistent financial reporting principles,
  standards, and requirements
• Simplified financial management reports

• Government Performance and Results Act of 1993
• Hold Federal agencies accountable for achieving
  program results
• Focus on results, service quality, and customer
  satisfaction
• Require a 5-year strategic plan
• Annual performance plans and reports

• Federal Acquisition Streamlining Act of 1994
• Established simplified acquisition threshold of
  100,000
• Created the category of the micro-purchase less
  than 2,500
• Mandated a network for spreading e-commerce

• Chief Financial Officer Act of 1990
• Established Chief Financial Officer
• Strengthen internal controls
• Improve financial performance
• Annual financial statements

• Paperwork Reduction Act of 1995
• Minimize paperwork burden for constituents
• Uniform Federal information resource management
  policies and practices
• GPEA Amendments 2003 deadline for eCommerce

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Mission, Vision, Values Guiding Daily Actions
Decisions
Mission To provide world class, citizen centric
information products and services
OCIO Vision Technology for Citizen-Centered,
integrated, secure services To provide
leadership for a dynamic, state-of-the-art
information technology management program
throughout the Department. Enhance the use of
information and technology by providing high
quality services in a timely, accurate and
professional manner throughout the enterprise.
OCIO Values Valuing Employees We support our
employees need to balance their personal and
professional aspirations. We treat each other
with dignity, respecting individual and cultural
differences. We communicate frequently and with
candor, listening to each other regardless of
level or position. Teamwork We are committed to
working together and communicating with one
another to live the mission and achieve the
vision. Integrity We are honest and ethical in
all that we do. We keep our promises and learn
from our mistakes. Responsiveness We do what
needs to be done, when it needs to be
done. Quality We focus on improving our
processes, products and services. Security We
want to maintain a secure environment.
Customer/Bureau Values?
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Adding Value Where do we want to be?
Where do we envision our role along the
continuum?
Strategic Leadership
Consultative
OCIO Sphere of Influence
CHANGE
Culture Process Structure
Business Partner
Transactional
Increased Value as Attributed to OCIO
Are we functioning as a best in practice a
provider of business solutions?
What protocols are effective with ITMC, other
governing bodies?
What factors define Success
Is success mapped to our business mission?
How can we better partner with DOI business
owners
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Strategic Layers?
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Linking the Business Values IT Strategies
Ultimate keys to portfolio success
Security
KEY -- Linking Business Value IT
Life-Cycle Management
Information Management
IT CAPITAL PLANNING
E-Government
World Class Operations
Architecture Standards
CUSTOMER SERVICE
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Presidents Management Agenda
1) Budget and performance integration 2)
Strategic management of human capital 3)
Competitive sourcing 4) Improve financial
performance and 5) Expand E-government
DOI STRATEGIC PLAN - VISION
Secretarys Four Cs Conservation,
Cooperation, Consultation, Communication
DOI STRATEGIC PLAN FOUR MISSION AREAS
DOI STRATEGIC PLAN OUTCOME GOALS
Resource Protection
Recreation
Resource Use
Serving Communities
DOI IT MISSION
To provide world class, citizen centric
information products and services
DOI IT VISION
Technology for Citizen-Centered, integrated,
secure services
DOI IT STRATEGIC GOALS
GOAL 1 Leverage EA to improve DOIs mission
performance and realize its strategic goals and
objectives.
Goal 2 To protect the availability,
confidentiality and integrity of DOI information
technology resources.
Goal 3 Improve the efficiency and effectiveness
of DOI business processes. (E-Gov)
Goal 4 Improve the Planning, Execution, and
Management of IT Investments
Goal 6 Create and safeguard records cost
effectively and apply retention schedules
according to federal regulations and system
enforced rules.
Goal 5 Improve the quality, access and sharing
of data between DOI and its customers and
stakeholders.
Goal 7 Ensure IT Human Capital is sufficient and
capable to meet our IT goals and DOI Mission
challenges
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IT PORTFOLIO MANAGEMENT STRATEGIC PLANNING CPIC
(VERSION 2 CORNERSTONE)
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Next Steps

• Complete Strategic Plan
• Next CPIC Planning Phase
• Leverage Working Groups
• Set priorities, milestones, and metrics
• Work together!