University Purchasing The Procurement Process At Kean University

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University PurchasingThe Procurement Process At
Kean University

• Welcome

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Contents

• Purchasing Authority
• Organizational Chart
• Purchasing Web Site
• Our Location
• University Purchasing Mission
• Role of University Purchasing
• Supplier Development
• Conflict of Interest
• Confidentiality

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Purchasing Authority

• University Purchasing has been given the
  authority to negotiate for the purchase or lease
  of all supplies, equipment, and services to
  fulfill the requirements of Kean University.
• University Purchasing is responsible for
  procuring all goods and services in a fair,
  competitive, and equitable manner, without undue
  delay, in accordance with the Universitys
  procurement policies.

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University Purchasing
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UPC Web Page http//www.kean.edu/purchasing

• Please visit the University Procurement
  Contracting web page at
• www.kean.edu/purchasing
• On our website you will find
• A Staff Directory
• Office Location/Directions
• Purchasing Guidelines
• Vendor Information Registration forms

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Our Location

• We are located at
• 1000 Morris Avenue
• Maintenance Building
• Room M134
• Phone [phone]
• Fax [phone]

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University Purchasing Mission Statement

• University Purchasing is committed to ensuring
  that the purchase, rental or of lease of goods
  and services is achieved in a fair, competitive
  and equitable manner.
• University Purchasing will seek ways to improve
  the latest purchasing and business practices
  including advances in technology to develop
  improved customer service relations.

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The Role of University Purchasing

• Responsible for coordinating external purchase
  activities for the University.
• Assist faculty and staff to obtain goods at a
  competitive cost and at the desired level of
  quality and service.
• Prepare bids and assist with developing
  specifications.
• Establish preferred supplier agreements.
• Help to resolve disputes with suppliers.
• Work to minimize the Universitys risk and
  liability exposure.

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Supplier Development Program

• 1000 Morris Ave
• Maintenance Building, Room 134
• Phone [phone]
• Fax [phone]
• George Thorn, Jr.
• Director/Supplier Development Coordinator
• gthorn_at_kean.edu

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Supplier Development Program

• Kean University is fully committed to the
  well-being and competitive strength of minority,
  female, and small business concerns and the
  opportunity for small, minority, and women-owned
  businesses to have a fair entry into the
  commercial market place.

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Conflict of Interest

• University Policy
• It is a prerequisite that University employees
  involved in the
• purchase of goods or services abstain from any
  transactions
• with suppliers that may be considered a conflict
  of interest.
• This includes
• Employees using their affiliation with the
  University as a means of promoting a personal or
  financial interest.
• Knowingly purchasing from a supplier which is
  owned or partially owned by University personnel
  or family members of University personnel.

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Confidentiality

• University Policy (cont.)
• All University employees making purchases on
  behalf of Kean must be sensitive to issues of
  confidentiality.
• It is improper and prohibited to discuss and/or
  share pricing
• information, trade secrets, or proprietary
  information with
• suppliers.
• Any questions regarding the appropriateness of
  what information may be discussed with suppliers
  should be directed to the office of University
  Purchasing at 908-737-5050.