Secretary of State Delbert Hosemann

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Secretary of State Delbert Hosemann

• Uniform Commercial Code (UCC) Electronic Filing
  (E-filing)
• Web Address www.sos.state.ms.us

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What Is E-filing?

• The ability to electronically file the following
  UCC documents
• Initial financing statements (UCC1)
• Amendments (UCC3) including amendments,
  continuations, in lieu of filings, and
  terminations
• Perform searches (UCC 11)

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Great News About E-filing!

• On-line filing of UCC documents is a flat 8.00,
  plus a 1.00 convenience fee (per filing)
  regardless of the number of pages.
• On-line searches are free!
• Your results are virtually instantaneous.
  Filings are committed and available to view
  within 10 minutes upon successful filing.

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How Do I Pay For E-filings?

• You can complete UCC filings via an ACH account.
• Credit card filing will be available in the
  future.
• Remember, searches (UCC11) are free if you do
  them on-line.

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How Do I Start The Process?

• Complete an ACH Authorization form and mail it
  into the Secretary of States (SOS) office.
• Upon receipt, the SOS office will establish a
  Corporate E-account.
• Upon receipt, the SOS office will also transmit a
  test transaction, with no money attached to it
  this is called a prenote.
• SOS will notify you when the Corporate E-account
  has been established and you can begin E-filing.
  This normally occurs 7 business days after
  receipt of the ACH Authorization form.

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Next Steps

• Once you receive notification from the SOSs
  office of your Corporate E-account user name and
  password, you must perform the following steps
• Create a Personal Account for each user that will
  be filing UCC documents
• Sign onto your Corporate E-account and link the
  personal accounts to your Corporate E-account.
  This is done by selecting My Profile and Manage
  My Representatives.
• You are now ready for each user to sign on using
  their personal account user name and password.

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What Are Personal Accounts?

• The purpose of a Personal Account is to allow the
  Corporate E-account to control who files against
  their Corporate E-account.
• A Personal Account is only for your use.
• You must create a Personal Account for each
  filer.
• Once your Personal Account is linked to the
  Corporate E-account, all filings will reflect
  your name as the filer and will be paid through
  your employers Corporate E-account.

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Lets Begin New Financing Statement

• Log onto the web site.
• Select My Filings and the type of filing you want
  to file (New Financing Statement), a UCC-1.
• Enter a Internal Tracking Number in the Packet
  Number field. (This is for your own use and is
  limited to 30 characters. Many use this to
  record either the debtors names or loan number).
• Select Filing Type (usually UCC) and Name
  Designation (usually Debtor/Secured Party).
• Remember to select Continue.

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Continuing New Financing Statement

• Each tab represents an area where you may need to
  enter data.
• The tabs you use the most are Debtor, Secured
  Party, and Collateral.
• Just click on the specific tab you are wanting to
  access and select the appropriate action
  (add/edit/delete). Then begin entering the data.
• Always remember to select Save after youve
  entered your data for a specific tab.

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Completing A New Financing Statement

• Once you have entered all the necessary data for
  each tab, select My Filings and In Progress.
• If you wish to view the document prior to filing,
  select View Document.
• When you are ready to file, make sure your
  particular filing is selected and then select
  File Document.
• Continue checking out your Document until you
  receive a screen back stating you have
  successfully filed.

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Log On Screen
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Selecting a New Financing Statement
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New Financing Statement Filing
Packet Number is generally the loan number or a
number that is used to relate the UCC to the
financial institutions internal information.
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Continuing New Financing Statement
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Completing Your Filing
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Checking Out Your Filing
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Accepting The Payment Terms
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You Have Successfully Filed
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Amendments UCC 3

• Amendments are much like initial filings.
• An internal tracking number is required.
• The initial file number has to exist at the SOSs
  office.
• A drop down menu to indicate the type of
  amendment that is to be submitted.
• Only one action is allowed per e-filing
  amendment.
• You only enter information regarding what you are
  amending. For example, if you are amending a
  debtors name you will enter the debtor
  information only.

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Selecting Amendment Type
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Entering the Amended Information
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Completing An Amendment

• Once you have entered the corrected information,
  and selected the Save button, you return to My
  Filings in Progress.
• If you wish to view the document prior to filing,
  select View Document.
• When you are ready to file, make sure your
  particular filing is selected and then select
  File Document.
• Continue checking out your Document until you
  receive a screen back stating you have
  successfully filed.

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Getting Your Acknowledgement

• You will receive an e-mail notifying you of your
  successful filing.
• You may view your filing and acknowledgement,
  either by clicking on the link provided in your
  e-mail or selecting the Acknowledgement button.
• The Acknowledgement button allows you to view
  your filings by a date range. If you select
  Search for the Previous Seven Days, you will see
  any filings you completed today.
• You can click on the filing number, and retrieve
  a copy of the filed document with the official
  burned image.
• You can click on the acknowledgement (view) link,
  and retrieve a cover page providing your filing
  information on the SOSs letter head.

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Your Acknowledgement Report
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Viewing Your Filing
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Your Acknowledgement Letter
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My Profile Information

• This information can be viewed and edited.
• If your Personal Account information such as
  e-mail address changes, you or the corporate
  agent/rep can edit that information.
• You will also notice this is where the Corporate
  agent/rep can manage your employers Corporate
  E-account (e.g. add or delete Personal Accounts).

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Going to Your Profile
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Are you ready to file? Questions?

• Web Site address www.sos.state.ms.us
• Contact numbers
• Customer Service telephone - 601 359-1633 or
  800 256-3494
• Customer Service email customerservice_at_sos.state
  .ms.us
• THANK YOU
• Please let us know if you have suggestions
  regarding our UCC On-line Filing!