Commercial Items – Pre-Award and Award – FAR Part 12 (Commercial Items Requirements above the micro-threshold) Map 1 of 3

1
Commercial Items Pre-Award and Award FAR Part
12 (Commercial Items Requirements above the
micro-threshold) Map 1 of 3
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
If FAR 13 applies, select applicable procedures
from FAR 13 (and see 13 process map)
Review Market Research (FAR 12.101 and 12.202)
Requirement above micro-threshold and meets
commercial items definition at FAR 2.101
Select procedures for solicitation, evaluation
and award from Part 13, Part 14, or Part 15 (FAR
12.203)
Contract Specialist/ Contracting Officer
Select Appropriate Solicitation and Contract form
(FAR 12.204)
Contract Specialist/ Contracting Officer
If FAR 14 applies, select applicable procedures
from FAR 14 (and see 14 process map)
Contract Specialist/ Contracting Officer
If not using the combined synopsis solicitation
at FAR 12.603, synopsis (10K or greater) may be
developed, reviewed, approved and issued prior to
final solicitation approval
Contract Specialist/ Contracting Officer
If FAR 15 applies, select applicable procedures
from FAR 15 (and see 15 process map)
Contract Specialist/ Contracting Officer
Consider Past Performance (FAR 12.206)
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Execute Required DFs and obtain required
concurrences and approvals (FAR 12.207)
Consider contract quality assurance requirements
at (FAR 12.208), protection of Government
interests in commercial pricing (FAR 12.209),
Contract Financing (FAR12.210), Technical Data
(FAR 12.211), Computer Software (FAR 12.212)
Other Commercial Practices (FAR 12.213), CAS
Applicability (FAR 12.214) and Notification of
Overpayment (FAR 12.215)
Yes
Is this a TM or LH contract or IDIQ with TM or
LH orders?
Contract Specialist/ Contracting Officer
Go to Map 2 FAR 12
Contract Specialist/ Contracting Officer
No
2
Commercial Items Pre-Award and Award FAR Part
12 (Commercial Items Requirements above the
micro-threshold) Map 2 of 3
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
Include applicable clauses as prescribed in FAR
12.602
Review FAR SubPart 12.5 for provisions of the law
eliminated or modified for commercial items
Consider guidance and authority to tailor
52.212-4 (FAR 12.4)
Select solicitation provisions, contract
clauses, and contract format in accordance with
FAR 12.3
Yes
Will streamlined evaluation of offers be used?
(FAR 12.602)
From Map 1 FAR 12
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Will streamlined solicitation procedures be used?
(FAR 12.603)
No
Yes
No
Follow procedures at FAR 12.603 for combined
synopsis/solicitation
Finalize solicitation and prepare for required
reviews and issuance
Obtain required solicitation reviews and
approvals in accordance with agency
procedure NOAA AGO Handbook
When applicable, amend solicitation and answer
vendor questions in accordance with solicitation
provisions and applicable policy from FAR 13, 14,
or 15
Issue Solicitation
Contract Specialist/ Contracting Officer
Go to Map 3 FAR 12
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
3
Commercial Items Pre-Award and Award FAR Part
12 (Commercial Items Requirements above the
micro-threshold) Map 3 of 3
THIS IS A GENERAL REFERENCE ONLY SEE NOAA APG
CHAPTERS for specific guidance and references to
applicable statute, regulation, DOC policy, and
NOAA policy.
From Map 2 FAR 12
Yes
Follow applicable regulation and policy. For SAP
avoid Part 15 procedures. For negotiated
Procurement under Part 15 see procedure at 15.306
Yes
Receive quotes, offers, proposals, or bids in
accordance with solicitation provisions
Evaluate in accordance with solicitation
provisions and applicable selection procedures
Did exchanges result in a revised offer, quote,
or proposal?
Are exchanges required (communications,
clarification, negotiations, discussions)?
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
No
No
Obtain contractor signature on award (if required
to form offer and acceptance) Sign Award and
create administrative record of award obligation
in C
Prepare Award in C and prepare Award
Documentation (as applicable from FAR, CAR, CAM,
NOAA Handbook and local policy) for review
Obtain required award reviews and approvals in
accordance with agency procedure NOAA AGO
Handbook
Document selection in accordance with applicable
statute, regulation, policy and solicitation
provisions
When applicable, issue Pre-award notices for
small business set aside (See FAR15.503)
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Issue required post award notices (e.g. FAR 5.3
award synopsis, notices to unsuccessful
quoters/offerors/bidders FAR 13.106.3 ,
FAR15.503, FAR 14.409 Congressional and Public
Affairs in accordance with agency procedure at
NOAA AGO Handbook)
FPDS Entry (obtain review and approval when
required by local policy)
Provide Post award information to unsuccessful
quoters in accordance with FAR 13.106.3 and
Debriefings in accordance with FAR15.505.
Go to APG Post Award
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer
Contract Specialist/ Contracting Officer