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Division I Introduction to RecruitingTelephone
Calls/Contacts/Evaluations

• Ryan Hall and Katie Willett

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Overview

• History
• Telephone Calls.
• Recruiting Periods.
• Contact.
• Evaluation.
• Quiet.
• Dead.
• Contacts and Evaluations.
• Restrictions at Specified Sites.

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History
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History

• 1970s.
• General regulations to limit intrusion on PSAs.
• Established parameters.
• Intended to curtail costly recruiting practices.
• Competitive inequities.
• Re-establish positive public opinion.
• Harnessed recruitment.

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History

• 1980s.
• Legislation customized for sport specific
  recruiting periods.
• Less-intrusive recruiting process.
• Improve coaches work-life balance.
• More cost-effective recruiting process.
• Consideration of high school sports calendars.

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History

• 1990s.
• Focus on specific recruiting periods.
• Football, mens and womens basketball.
• Sport specific recruiting calendars.
• Addressed the needs, schedule, resources and
  culture of each sport.

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History

• 2000s.
• Curb influence and intrusion of nonscholastic
  events.
• Academic evaluations for academic preparedness.
• Continued emphasis on sport specific legislation.

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History

• 2.11 The Principle Governing Recruiting
• Balancing the interests of PSAs, their
  educational institutions and the membership.
• Limit intrusion of recruiting process into lives
  of PSAs.
• Coaches work-life balance.
• Establish competitive equity among institutions.
• Promotion of cost effectiveness.
• Emphasis on scholastic environment.

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Telephone CallsNCAA Bylaw 13.1.3
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Violations

• Major Infraction Cases.
• January 1, 2005 December 31, 2009
• 11 major infractions involved communication.
• 9 involved impermissible telephone contact.
• 3 involved impermissible text messages.

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Violations

• Secondary Violations.
• January 1, 2005 - July 20, 2009
• 695 secondary self-reports (Bylaw 13.1.3
  Telephone Calls).
• 349 - excessive calls during one week.
• 277 - prior to permissible time period.
• 214 secondary self-reports (Bylaw 13.4.1 Text
  Messages).

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Definition

• All electronically transmitted human voice
  exchange (including videoconferencing and
  videophones) is considered a telephone call.

NCAA Bylaw 13.02.14
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Time Period for Telephone Calls

• Time period -- general rule.
• Not before July 1 following junior year of high
  school.
• One per week.
• One telephone call per week per institution even
  if recruiting in more than one sport.
• Collect and toll-free telephone calls.
• PSA may call anytime at his or her own expense,
  including before July 1 following junior year.

NCAA Bylaw 13.1.3.1
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Sport Exceptions

• Football -- FBS/FCS -- Bylaw 13.1.3.1.1.
• Men's basketball -- Bylaw 13.1.3.1.2.
• Women's basketball -- Bylaw 13.1.3.1.3.
• Men's ice hockey -- Bylaw 13.1.3.1.4.
• Women's ice hockey -- Bylaw 13.1.3.1.5.

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Exceptions to General Rule

• Unlimited telephone calls countable coaches
• Five days immediately before PSA's official
  visit.
• In conjunction w/ official visit (August 1,
  2010).
• Initial date for signing of the NLI and two days
  immediately following initial signing date.
• Football 48 hours prior/after, and after PSA has
  signed with an institution.
• Day of an off-campus contact.
• During a contact period, in sports with defined
  recruiting calendars other than football.
  (2009-32-B)

Bylaw 13.1.3.3
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Exceptions to General Rule

• Unlimited telephone calls athletic department
  staff
• In conjunction with Official Visit.  (2009-18)
• Noncoaching staff members noncountable coaches.
• After NLI signing or other written commitment.
• May 1 after receipt of financial deposit in
  response to offer of admission. (2009-33)

Bylaw 13.1.3.3
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Permissible Callers

• Head or assistant coaches who count toward the
  limitations.
• Exceptions.
• Top 4.
• Permitted to return, subject to applicable
  limitations.
• Compliance administrators.
• Permitted to return, no limit on number,
  compliance issues.
• Academic advisors.
• Permitted to make/receive, subject to applicable
  limitations, content.
• Noncoaching Staff Members and Noncountable
  Coaches.
• Official visit. (2009-18)

NCAA Bylaw 13.1.3.4
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Additional Items of Note

• Nonpermissible callers.
• Representative of athletics interest.
• Enrolled student-athletes.
• Collect and toll-free telephone calls.
• Permissible on or after July 1 after PSA's junior
  year.
• Exceptions -- men's and women's basketball.
• Noncoaching staff members noncountable
  coaches.
• After NLI or other written commitment.
• After receipt of financial deposit.

Bylaw 13.1.3.5
Bylaw 13.1.3.6
NCAA Bylaw 13.1.3.4.1.2
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Case Study 1

• Coach Sonny, from Port College, is recruiting at
  a soccer tournament.
• LuLu is a PSA on a club team that is
  participating in the tournament.
• Coach Sonny calls LuLus home and speaks with her
  mother who says that she is not available.
• Did coach Sonny make a countable call?

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Case Study 1

• No, provided the coach ended the conversation
  without discussing recruitment.
• If the coach, for example, left a message
  regarding the merits of a program the telephone
  call is countable.
• Consider the content of the call not necessarily
  the duration.

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Case Study 2

• Jason is a senior mens swimming PSA that is
  being recruited by Metro Court University.
• Coach Jax from Metro Court U calls Jason while
  driving home from practice.
• Coach Jax loses his cell phone service and the
  call is dropped.
• May Coach Jax call Jason again that evening?

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Case Study 2

• A second telephone call during the same week
  initiated by institution is presumed to have
  violated the legislation.
• However, if contemporaneous documentation shows
  continuation of original telephone call no
  violation.
• Telephone call dropped inadvertently.
• For reasons beyond control.
• Burden is on institution.
• Best Practices.

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Recruiting Periods
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Recruiting Periods

• Contact period.
• Evaluation period.
• Quiet period.
• Dead period.

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Contact Period

• Permissible for authorized athletics department
  staff members to make in-person, off-campus
  recruiting contacts and evaluations.

Bylaw 13.02.4.1
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Evaluation Period

• Permissible for authorized athletics department
  staff members to be involved in off-campus
  activities designed to assess the academic
  qualifications and playing ability of PSAs.
  

Bylaw 13.02.4.2
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Quiet Period

• Permissible to make in-person recruiting contacts
  only on the member institution's campus.

Bylaw 13.02.4.3
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Dead Period

• Not permissible.
• Contacts or evaluations on or off the member
  institution's campus.
• Official or unofficial visits by PSAs to the
  institution's campus.
• No complimentary admissions.
• No visit to PSAs educational institution.
• Generally, may not speak or attend a meeting or
  banquet in which PSAs are present.
• May only call or write PSAs.

Bylaw 13.02.4.4
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Contacts and Evaluations
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Contacts

• Any face-to-face encounter and exchange of
  dialogue in excess of a greeting.
• Any prearranged, face-to-face encounter even if
  no conversation occurs or
• Any face-to-face encounter at
• Prospects educational institution.
• Site of organized competition.
• Bylaw 13.02.3

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Contact

• Not a contact, provided
• The encounter was not prearranged
• There is no engagement in any dialogue in excess
  of a greeting and
• Appropriate steps are taken to terminate the
  encounter.
• Bylaw 13.02.3

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Contactable Individuals

• High School PSAs
• Off-Campus contacts may not be made before July 1
  following completion of junior year of high
  school
• Two-year college PSAs
• No contact with nonqualifier in first year
• Four-year college PSAs
• Must obtain permission to contact
• If not granted, no contact and no athletics aid
  during first year.

Bylaw 13.1.1
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Evaluation

• An evaluation is any off-campus activity designed
  to assess the academic or athletics ability of a
  prospect
• OR
• The observation of a prospect participating in
  practice or competition at any site.
• Bylaw 13.02.6

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Contacts and Evaluations

• Off-campus recruiting contacts shall not be made
  with an individual (or his or her relatives or
  legal guardians) before July 1 following the
  completion of his or her junior year in high
  school .
• Bylaw 13.1.1.1.

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Contacts and Evaluations

• In sports other than football and basketball each
  institution is limited to
• Seven recruiting opportunities (contacts and
  evaluations combined) per prospective
  student-athlete.
• During the senior year of high school, not more
  than three of the seven opportunities may be
  off-campus contacts at any site.
• This includes contacts with the prospective
  student-athlete's relatives or legal guardians.
• Does not include contacts made during an official
  visit. Bylaw 13.1.6.1

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Football

• Six in-person, off-campus recruiting contacts per
  prospective student-athlete at any site and shall
  include contacts made with the prospective
  student-athlete's relatives or legal guardians,
  but shall not include contacts made during an
  official visit.
• Bylaw 13.1.6.2

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Mens Basketball

• Seven recruiting opportunities (contacts and
  evaluations combined) per prospective
  student-athlete.
• During the prospective student-athlete's senior
  year, the institution is limited to not more than
  three in-person, off-campus contact.

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Mens Basketball Evaluations

• Recruiting-person days 130.
• Fall contact period.
• Evaluations only at PSAs' educational
  institutions.
• Regularly scheduled scholastic practices and
  contests.
• Academic year evaluation period.
• Regular scholastic activities involving only
  those PSAs enrolled at that institution.
• March and April contact periods.
• No evaluations of nonscholastic events.
• Summer evaluation period.
• Summer certified events and institutional camps
• Bylaw 13.1.8.8

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Womens Basketball Evaluations

• Recruiting-person days 100.
• Academic year evaluation period.
• Regularly scheduled scholastic practices and
  contests.
• Pick-up games and open gyms.
• Nonscholastic events only
• Last full weekend of fall contact period and
• Friday, Saturday and Sunday of spring evaluation
  period.
• Summer evaluation period.
• Certified events, institutional camps and
  noninstitutional, nonorganized events (e.g.,
  pick-up games).
• Bylaw 13.1.8.8

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Basketball Prior to Ninth Grade

• Coaching staff member may observe an individual
  who has not entered the ninth grade participating
  in athletically related activity, provided such
  observation occurs during a contact or evaluation
  period when it is permissible to evaluate
  prospective student-athletes.
• Bylaw 13.1.8.19

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Restrictions at Specified Sites
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Contact at Practice or Competition Site

• Not Permissible
• At any site prior to a contest on the day of
  competition.
• After PSA reports "on-call" for
  competition-related activity (travel to an away
  contest) until released.
• During a multi-day competition (tournament)
  before PSA released by coach after the final
  game.
• Electronic mail at competition site (Bylaw
  13.1.7.2)

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Case Study

• PSA Ryan Nolan
• State Universitys Baseball coach visits Ryan
  Nolans high school during a contact period. The
  coach meets with Ryans coach and also receives a
  copy of Ryans transcript. However, the coach
  never actually sees or talks to Ryan. Is this a
  contact or evaluation?

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Answer

• This is an Evaluation
• A visit to a prospects school during a contact
  period counts as an evaluation, as long as there
  is no contact with the prospect. (NCAA Bylaw
  13.02.5)

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Case Study

• Sluggin Suzy is a Senior PSA in the sport of
  softball.
• The coach at State University watched Suzy
  compete at 3 softball games. He did not talk to
  Suzy after the games.
• Coach also made a home visit to Suzys residence
  during the previous semester.
• How many contacts and evaluations has the coach
  used for Sluggin Suzy?

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Answer

• The coach has used one contact and three
  evaluations.
• How many recruiting opportunities remain?
• Three opportunities (7 4 3).
• Two of the three remaining recruiting
  opportunities may be contacts.

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Case Study

• Leapin Larry is taking his official visit at
  State University Friday through Sunday.
• On Saturday morning, Larry is going to leave his
  official visit to participate in his club team's
  soccer match. Once the match is over he will
  return to his visit.
• Can the coach at State University have breakfast
  with Larry Saturday morning?

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Answer

• No, it would not be permissible for the coach to
  have breakfast with Larry on Saturday morning.
• This would be considered contact with the PSA
  prior to a contest on the day of competition.
• Bylaw 13.1.7.2

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Summary

• Telephone Calls.
• Recruiting Periods.
• Contact.
• Evaluation.
• Quiet.
• Dead.
• Contacts and Evaluations.
• Restrictions at Specified Sites.

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Questions?