New and Updated System Enhancements

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New and Updated System Enhancements

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Universal Service Administrative Company. Washington Chicago Los Angeles Newark ... All 12 schools in school district request basic telephone service ... – PowerPoint PPT presentation

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Title: New and Updated System Enhancements


1
New and Updated System Enhancements
  • Phil Gieseler
  • Schools and Libraries Division
  • Universal Service Administrative Company

Washington Chicago Los
Angeles Newark Sept. 30, 2005 Oct. 6,
2005 Oct. 11, 2005 Oct. 21, 2005
2
Overview
  • Three systems enhancements
  • Applicant Personal Identification Number (PIN)
  • Block 4 bulk upload for Form 471
  • Online Item 21 Attachment

2
3
PIN
  • Applicant PIN
  • Allows certification of forms online
  • Forms 470, 471 and 486
  • Faster and better for applicants
  • More efficient forms processing

3
4
PIN
  • Use of a push strategy
  • Applicant PINs will be issued to previous
    submitters of Forms 470, 471, and 486 for Fund
    Year 2005
  • Will also be issued to submitters of Form 470 for
    Fund Year 2006
  • Provides wide availability
  • Rollout of PINs expected to begin three weeks
    prior to window opening

4
5
PIN
  • Applicant PIN Features
  • Six to eight characters
  • At least one standard character
  • At least one special character (!_at_)

5
6
PIN
PIN Secure Mailer
6
7
PIN
  • Questions and Answers
  • Will my old PIN work?
  • No, the new system is replacing the former PIN
    system
  • Can I change my PIN?
  • Yes, by using the PIN interface that will be
    available on the USAC web site

7
8
PIN
  • Questions and Answers
  • Can I apply for a new PIN if I have not been
    issued one?
  • At this time, new PINS are only being issued to
    previous submitters

8
9
PIN
  • Questions and Answers
  • If an employee leaves, can their PIN be disabled?
  • Any holder of a PIN can disable their own PIN
  • A written request by an applicants authorized
    representative can be used to disable the PIN of
    a departing employee

9
10
PIN
  • Questions and Answers
  • What if I forget my PIN?
  • A replacement PIN can be issued
  • Where can I get more information?
  • Further details will be provided on the USAC web
    site

10
11
Block 4
  • Block 4 Bulk Upload
  • Block 4 provides information that substantiates
    the applicant discount
  • Three types of Block 4 forms
  • For schools and school districts
  • For libraries and library systems
  • For consortia

11
12
Block 4
  • The Basics of Block 4
  • One or more worksheets
  • One worksheet for each set of entities receiving
    service. For example
  • All 12 schools in school district request basic
    telephone service
  • Five of the schools request shared Internet
    access
  • Each separate funding request references the
    appropriate worksheet

12
13
Block 4
  • Block 4 Bulk Upload
  • Bulk upload will allow Block 4 information to be
    created outside of the online Form 471, and then
    uploaded to USAC
  • Expected availability at window opening

13
14
Block 4
  • Bulk Upload Process
  • Build one or more Block 4 files.
  • File specification to be provided on USAC web
    site
  • Complete Blocks 1-3 of Form 471
  • For Block 4, choose the Bulk Upload option
  • Complete and submit the Form 471

14
15
Block 4
  • Bulk Upload Process
  • Bulk Upload and other parts of Form 471 need not
    be completed in a single session
  • E-mail is sent confirming receipt of the Bulk
    Upload file
  • Or, if corrections are needed, an e-mail listing
    error messages will be sent

15
16
Block 4
  • Bulk Upload Error Messages
  • Entity is not found in database.
  • Discount must be numeric.
  • Same Entities have different Discount percents.

16
17
Block 4
17
18
Block 4
  • Questions and Answers
  • Who should use the Bulk Upload process?
  • The major benefit will be to large applicants and
    applicants such as consortia who have complex
    Block 4 information

18
19
Block 4
  • Questions and Answers
  • How can I be sure that my uploaded Block 4
    information has been correctly received?
  • You will receive a confirmation e-mail message
  • In addition, you can return to your online Form
    471 and review the Block 4 information

19
20
Block 4
  • Questions and Answers
  • What do I do if I see that some of my Block 4
    information is incorrect?
  • You can individually edit Block 4 information (or
    any Form 471 information) prior to actual
    submission of the Form

20
21
Online Item 21
  • Online Item 21 Attachment
  • Provides a consistent format for applicants
  • Saves information as computer data
  • Associated with the Eligible Products Database
    for Internal Connections

21
22
Online Item 21
  • Development Timeline
  • 2004 prototype interface
  • 2005 (now) full online system
  • Future potential for additional computerized
    analysis

22
23
Online Item 21
  • Benefits
  • Standardized format
  • Online guidance
  • Improved USAC review

23
24
Online Item 21
  • Benefits
  • Particularly useful for smaller funding requests,
    such as Priority 1 basic services
  • Most applications are fairly simple
  • 74 of all applications are for telecom
  • 66 of all applications are for less than 25,000
    (post commitment).

24
25
Online Item 21
  • Lets take a look.

25
26
Online Item 21
  • Questions and Answers
  • Can my service provider assist in preparation of
    the Item 21 Attachment?
  • Yes, applicants are encouraged to work closely
    with their service providers

26
27
Online Item 21
  • Questions and Answers
  • Will the online system allow me to include a copy
    of my contract or a copy of a recent bill?
  • No, but you should be prepared to provide this
    information if requested

27
28
Wrapup
  • Questions / comments

28
29
New and Updated E-rate Systems
  • Phil Gieseler
  • Schools and Libraries Division
  • Universal Service Administrative Company

Washington Chicago Los
Angeles Newark Sept. 30, 2005 Oct. 6,
2005 Oct. 11, 2005 Oct. 21, 2005
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