PAS 99

1
Integrated Management Framework
2
Introduction

• What is PAS 99
• Examples of Integrated Management Systems
• Auditing IMS
• Benefits Barriers
• What the Certification Bodies dont mention

3
What is PAS 99

• Specification issued by BSI
• Recognised by Certification Bodies
• Framework by which you can manage all elements of
  your business
• ISO 9001
• ISO 14001
• OHSAS 18001
• Sector Standards ISO/TS 16949, ISO 13485 etc
• Specialist Standards Organic Food, Fair Trade,
  Lexel, Sarbanes Oxley

4
Principles of PAS 99

• Based on ISO 14001 structure
• PDCA Cycle to support systematic management
• Risk Based Standard
• Helps is you really know your processes!
• Process identification with inputs outputs are
  essential

5
Structure of PAS 99

• 6 common requirements
• Policy
• Planning
• Implementation Operation
• Performance Assessment
• Improvement
• Management Review

6
The Specification
7
Practical Examples of Key Areas
8
Risk Based Approach

• 4.3.1 Evaluation of Aspects Impacts evaluate
  the significant business issues the associated
  risk
• Quality Preventive Action?
• Automotive FMEA
• Food HACCP
• Medical Devices Product Risk Assessment
• Environmental Aspects Impacts
• OHS Risk Assessment, HAZOP
• Corporate Governance Corporate Risk
• Goal Establish a common frame work to identify,
  evaluate
• and control business risks of any type.

9
Legal Other Requirements

• 4.3.2 Identification of legal other
  requirements
• Environmental licences, waste, water, WEE etc
• OHS HASAW, Manual Handling, PUWER, Consultation
• Human Resource Working time directive, equality,
  disability etc
• Data Protection Do you hold customer
  information?
• Products CE Marking, design requirements
• Import/Export Legal requirements, product
  specifics
• Software Are you licensed correctly?
• Corporate Governance New companies act
  director liability
• Goal Legal compliance (and keep the Managing
  Director out
• of court).

10
Achieving Compliance
11
System Linkages
12
Documenting Working Procedures

• 4.4.1 Operational Control - for example machine
• maintenance
• OHS Wear your PPE, Use the permit to work,
  isolate the machine
• Product Ensure machine is cleaned, set up for
  quality critical to quality parameters
• Environmental Dont throw the oil down the drain
  etc.
• Goal One stop shop document for each process and
  task.

13
Core Systems

• 4.4.3 Documentation requirements, 4.5.4
  Handling non conformities, 4.6.2 Corrective
  preventive action
• Control of documents data
• Control of records
• Control of non conformities
• CAPA
• Goal Common procedures for these systems and
  clear priority on CAPA for the business as a whole

14
Management Responsibilities

• 4.2 Policy, 4.3.4 Objectives, 4.7 Management
  Review
• One policy
• Common (non conflicting) objectives
• One Management Review of the business
• Goal Common vision, goals and priorities for the
  business as a whole

15
IMS Audit

• 4.5.2 Internal Audit
• Saves time
• Must focus on processes (not system elements)
• Use auditors specialists to achieve competency
• Carefully define the scope of the audit
  criteria
• Goal Common vision, goals and priorities for the
  business as a whole

16
A Turtle Process Map
17
Some Barriers to Integration

• Perception
• Can a good Environmental/Quality/HS Manager cut
  it running an IMS?
• Fear
• Is this a cleaver way to right size the
  organisation?
• Too Hard
• Sound fantastic Mike but
• Lack of Control
• Nice try Mike but Ive just spent the last 5
  years trying to get everyone to follow the
  Q/E/HS procedures we need to maintain the
  focus not dilute it!

18
Implementing an IMS

• Write a policy for the IMS
• Define the system write a well structured
  manual to act as your instruction book
• Make sure you have well developed process
  understanding
• Install common system elements

19
Benefits of an IMS

• Encourages risk management across the business
• Gives a competitive edge more holistic approach
  to business management
• Stakeholder satisfaction systemic approach to
  risk, governance across the business
• Common goals across the business
• You should not integrate to save a few on
• Certifications costs!

20
What the Certification Bodies didnt tell you!

• Still need to be certified 3 times
• (i.e. ISO 9001, ISO 14001 OHSAS 18001)
• Probably will not make any kind of cost saving
• Not all auditors are multi skilled (you may get
  2-3 auditors) Are all auditors competent to
  audit your business?

21
So in conclusion

• PAS 99 Simple framework to use
• Genuinely drives a risk based approach to
  management
• Simplifies systems
• Can lead to internal savings
• But
• Translate your system
• Ensure common processes
• Ensure correct competencies are sustained