NSTec Presentation Template

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Risk Work Configuration Management as a
Function of Integrated Safety Management
Lana Buehrer Paul Cakanic National Security
Technologies, LLC November 2007
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The Nevada Test Site (NTS)

• Covers approximately 1,350 square miles provides
  experimental capabilities in support of the
  Stockpile Stewardship Program
• Subcritical experiments to obtain technical
  information on US nuclear weapons stockpile
• Joint Actinide Shock Physics Experimental
  Research (JASPER)
• Atlas Pulsed Power machine testing
• Big Explosives Experimental Facility (BEEF)
• Device Assembly Facility (DAF)
• Criticality Experiments Facility (CEF) under
  construction
• Work for Others
• Nonproliferation Test and Evaluation Complex
  (NPTEC)
• WMD/First Responder Training
• Radioactive Waste Management Sites
• Environmental Restoration
• Additional Department of Defense (DoD) support

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NTS (cont.)

• Extremely diverse missions conducted by multiple
  organizations
• National Security Technologies (NSTec) is the
  primary MO contractor
• Three National Weapons Laboratories (NWLs)
  maintain a presence to conduct experiments (LANL,
  LLNL, SNL)
• Other NWLs also participate (e.g., BNL)
• Department of Homeland Security and DoD missions
• Non-defense research and development
• Unique challenges
• Physical size (1,350 square miles)
• Distance between Nevada facilities (NTS and
  NLV/LV)
• Facilities in Nevada, California, New Mexico and
• Washington, D.C.
• Maintain over 700 buildings plus associated
• utilities roads
• Multiple NWLs Contractors
• Diversity of missions

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Step OneThe Plan and the System
Lana Buehrer, PMP Manager, Facility
Services National Security Technologies, LLC
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Risk Work Configuration Management

• Past
• Documented chain of responsibility did not exist
  prior to PLN -1014
• No written direction/Company Directives to
  cover
• Acceptance of performance direction
• Acceptance of business risk
• Approval of physical risk
• Present
• Company directive for Risk and Work
  Configuration Management
• Software being used to ensure work authorization
• e-FOM provides replacement for Support,
  Facility, part of Project
• Execution Plans
• Future
• Establish Configuration Management for the
  Facility Manager Program
• Establish full integration with the sitewide
  Work Control Process

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Risk Work Configuration Management
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Risk Work Configuration Management

• PLAN-1014
• Establishes electronic ISM implementation process
• Establishes management structure for acceptance
  of business physical risks
• Establishes a risk-based graded approach for work
  authorization
• Implements ISM Safety Chain Responsibilities
  for Work Authorization
• Establishes General Employee Safety (GES) concept
• Senior Managers/staff are default GES
• Does not require further controls or
  authorization
• Hazards at transient locations are controlled by
  host operations and Facility Managers.
• Creates electronically applicable
  DOE/NNSA-required permits

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Integrated Safety Management (ISM)Implementation

• NSTec Written Authorization Basis
• Identify work scope
• Identify hazards
• Establish standards requirements for performing
  work
• Feedback improvement mechanisms

• NNSA/NSO Real Estate Permit (REOP)
• Work scope is well-defined within geographical
  boundaries
• Identify hazards
• Implement controls to mitigate hazards
• Authorized work
• Managed effectively

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(No Transcript)
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e-FOM Software Application

• Created as a Company Information Officer Business
  System
• Eighteen Basic Questions to Cover
• Work Scope
• Conduct of Operations
• Hazard Analysis
• Security Activity Analysis
• National Environmental Policy Act (NEPA)
• NNSA/NSO REOP Risk Management Checklist
• Identified Implemented Controls
• Facility Characteristics
• Facility Hazard Category
• Real Estate Permitting Process
• Data Mining of Facility and Authorization Basis

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Facility Managers Main Menu (e-FOM)
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Conduct of Operations Survey
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Security Activity Analysis
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Integrated Risk Management Analysis (IRMA)
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Expanded IRMA
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Integrated Facility Characteristics Analysis
(IFCA)
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Facility Data Warehouse
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Step TwoThe Work Control Process
Paul Cakanic Defense Facilities and Nuclear
Operations National Security Technologies, LLC
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Implementation of ISM into the NSTec Activity
Level Integrated Work Control Process
C1 C5
P1 P8
8th Guiding Principle anticipated
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Process Driver NNSA Activity Level Work Planning
and Control Processes (January 2006)
Roadmap for ISM Implementation
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Planning Activity Level Work
CORE ISM Function 2-3, Guiding Principles 1-6, 8

• Job Hazard Assessment required
• Field walk-down to identify hazard information
  BEFORE planning of work
• Work Planners, Workers, Subject Matter Experts
  (SMEs)
• Focus is on the ENTIRE SCOPE OF WORK and
  co-located work
• One Form/Process for ALL activity level work
  data feeds into Binning
• Activity Screening/Binning Process
• Scope of Work Complexity How easy or how
  difficult the ENTIRE scope of work is to
  accomplish. Consists of many tasks.
• Consequence of Improper Performance The
  undesired consequences of things that can happen
  if work is improperly performed
• Health and safety, equipment damage,
  environmental impact, legal ramifications,
  mission impacts, financials
• Frequency of Performance Deals with how often
  the work is performed. Not how often a worker
  performs the work.
• Human judgment and experience must always be
  applied during this process

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Activity Screening/Binning Guidance
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Work Scope Complexity Examples
Examples Only
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Activity Screening/Binning Tool
Establishes a process
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3 Integrated Work Control Documents (IWDs)

• Four Work Package Types (I, II, III, IV)
• Each based upon the level of rigor required
• Type I is most rigorous with strictest controls
• Type IV is minor work
• Standardized template planned

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3 Integrated Work Control Documents (IWDs)

• Technical Procedures
• 3 Categories (In-Hand, General Use, Reference
  Use)
• Used for Routine/Repetitive work
• Based upon DOE-STD-1029, Writers Guide for
  Technical Procedures
• Project Level Construction Documents
• Applies to new or major alterations that require
  REOP/EP
• Work packages not required IF and ONLY IF other
  more appropriate mechanisms are used to ensure
  safety
• Design documents
• QA Plans, Hold Points, Safety Manuals,
  Inspections, etc.
• Responsible Manager can always use Work Packages
• All other Construction work requires work packages

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Skill of the Worker (SOTW)

• Broadened definition vs. SOT Craft
• Applicable to all trades and professions
• Concept is applied as an Administrative Control
• Applicable to all levels of work
• Allows more focus on the control of hazards
• Reduces details of the instruction set when SOTW
  is verified
• Requires a Skill of the Worker Record
• Listing of the tasks
• Proof of training and qualification required

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Work Planner Training Qualifications
Maintenance Construction Work Planner
Qualification
Nuclear Maintenance Work Planner Qualification
Core Work Planner Qualification
Organizational Work Planner Quals Based upon
the Core Work Planner Qualification
Diagnostics Work Planner
Homeland Security Work Planner
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Implementation

• NSTec was given a Performance Objective by local
  Nevada Site Office to integrate the existing work
  control programs
• Met the Performance Objective by developing the
  NSTec Integrated Work Control Manual
• Work Control affects many organizational
  documents
• Developed an Implementation Plan
• Full implementation targeted for September 19,
  2008 (Future Effective Date)

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Contact Information

• Lana Buehrer
• [phone]
• E-Mail BUEHRELK_at_NV.DOE.GOV
• Paul Cakanic
• [phone]
• E-Mail CAKANIP_at_NV.DOE.GOV