ISO 14001 Implementation at a DOE National Laboratory

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ISO 14001 Implementation at a DOE National
Laboratory
George A. Goode Manager, Environmental Waste
Management Services DOE Teleconference, 2/4/04
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Presentation Overview

• Purpose
• Provide an overview of the design and
  implementation of an ISO 14001 EMS Project at
  Brookhaven National Laboratory
• Topics
• Background on BNL
• Success Factors for Implementation
• Costs
• Lessons Learned
• Benefits

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Brookhaven National Laboratory

• Mission Basic and applied research in a
  variety of scientific fields Physics,
  Chemistry, Materials Science Biology, Medicine
  and forefront technology
• Facts
• Operated by Brookhaven Sciences Associates (BSA)
  for DOE
• 3000 employees 4,000 visiting scientists
  annually
• 5,000 acre site located on eastern Long Island,
  NY

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BNL Facilities, Programs, Operations

• BNL MACHINES
• Research Reactor
• Collider-Accelerators
• Synchrotron Light Source

• SCIENTIFIC ACTIVITIES
• Medical Research Operations
• Material Science Research
• Bench-top Experiments
• Terrestrial Research

• FACILITY OPERATIONS
• Physical Plant Operations
• Sewage Treatment Plant
• Central Steam Facility
• Major Petroleum Facility
• Waste Management Facility
• Environmental Restoration

• SUPPORT PROCESSES
• Radiation Source Material Storage
• Machining Operations
• Photography
• Fleet Operations
• Bulk Chemical Distribution Operations

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EMS Implementation at BNL Success
FactorsProject Management Approach

• EMS managed as an integrated project
• Formal Project Management Plan
• Established scope, schedule, cost, technical
  tasks, project controls and tracking systems
• Implementation Strategy
• Phased implementation using Pilot Project
• Integrate EMS with Management System Initiatives
  (ISM, QA, IA)
• Enhance ISO requirements with EPA MOA Criteria
• Compliance Assurance, Pollution Prevention, and
  Community Outreach
• Challenges
• Meet requirements of contract, MOA, and
  stakeholders
• Change culture, Change operations, Change image

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EMS Implementation at BNL Success FactorsPhased
Implementation

• 1999 RHIC Registered to ISO 14001
• Model program developed for others to use
• Lessons learned
• 2000 High Hazard Facilities Registered
• Waste Management Division
• Reactor Operations Division
• Environmental Restoration Division
• Collider Accelerator Department
• Life Sciences Directorate (BLIP)
• 2001 BNL Registered to ISO 14001 (1st National
  Lab)
• BNL has maintained ISO 14001 registration since
• 2003 DOE issues DOE 0rder 450.1 requiring EMS
• Phased implementation builds on success

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EMS Implementation at BNL Success
FactorsProcess Evaluation Approach

• Process mapping technique
• Visual analysis of process in steps
• Conducted by field-deployed Env. Professionals
  with staff assistance
• ID inputs/outputs

Provides technical basis for the EMS Aspects
Legal other reqmts Operational Controls
Monitoring Supports achievement of Compliance
P2 Objectives/Targets
Evaluated 130 industrial processes 1800
experiments 450 process maps
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EMS Implementation at BNL Significant
Environmental Aspects

• Laboratory Aspects
• Waste Generation
• regulated industrial
• hazardous
• radioactive
• mixed
• medical waste
• Atmospheric Emissions
• Radioactive or non-radioactive
• Liquid Discharges
• Chemical or radioactive
• Storage/Use Chemicals
• or Radioactive Materials
• Natural Resource Usage
• Water and power usage

• Facility Specific Aspects
• Historical/Cultural Resources
• Endangered species/ Sensitive habitats
• Habitat destruction, wetland disturbance, land
  clearing (5 or more acres)
• Environmental Noise
• Historical Contamination
• Soil Activation
• TRU waste
• Other, e.g.., asbestos research
• Hazmat Transportation

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EMS Implementation at BNLProcess Evaluations and
EMS Costs

• Total Project Costs
• Contributed Resources-
• Direct Project Costs

• 3.5 M
• 2.5 M
• 1.0 M

Costs distributed over 2.5 year project (lt0.5
annual budget) In perspective BNL Annual
Research Operations Budget 411 M ESHQ
16 M Waste Management Restoration
31 M
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EMS Implementation at BNLLessons Learned

• Build on Existing Systems and infrastructure
  (very important!)
• Work Planning/ISM Env Aspects, Operational
  Controls
• Quality Mgmt Document Control, Nonconformance
• Human Resource Structure Responsibility
• Emergency Management Emerg Preparedness
  Prevention
• Integrated Assessment Monitoring Measuring,
  Audits
• Integrated Planning Objectives Targets, Env
  Mgmt Programs
• Training Qualification Training, Awareness,
  Competence
• Tap invaluable resource People
• Systems Thinkers on Team, Pilot process first
• Team approach -- increases ownership, innovation,
  and value
• Senior Managers-- unwavering commitment support

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EMS Implementation at BNLLessons Learned

• Use Web-based systems
• Procedure and documentation delivery
• Patiencematuration of system takes time
• Anticipate Requisite floundering stage
• Expect resistance to organizational change
• Self-Examine, Self-Identify Self-Correct
• Test programs provide feedback
• Minimize external audit costs by minimizing
  findings - be prepared
• Set prioritize your own improvement agenda
• Design for Successes
• Plan early victories
• Celebrate recognize efforts
• Creates momentum

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EMS Implementation at BNLResults

• EMS well integrated into work planning processes

• Unprecedented knowledge of environmental risks
• Pollution prevention projects saving millions
• Improved compliance
• Managers fully engaged in their EMS
• Openly communicating on issues progress
  highlighting science
• Managing growth while minimizing environmental
  impacts
• Regaining reputation independent recognition
• 2001 Good Neighbor of the Year Intl Community
  Outreach Award two National DOE P2 Awards
• 2003 Facility of the Year, Environmental
  Protection Magazine
• 2004 Applying for EPAs Performance Track

Must continue to deliver and improve
environmental performance!
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EMS Implementation at BNLResources

• BNL
• EMS Web Page, http//www.bnl.gov/esh/ems/
• George Goode goode_at_bnl.gov, 631-344-4549
• John Selva selva_at_bnl.gov, 631-344-8611
• Jerry Granzen, BAO granzen_at_bnl.gov, 631-344-4089
• BNL Environmental Management System Manual
• https//sbms.bnl.gov/program/pd02/pd02d011.htm
• BNL Environmental Aspects
• https//sbms.bnl.gov/standard/0m/0m00t011.htm
• BNL Work Planning and Control
• https//sbms.bnl.gov/standard/3k/3k00t011.htm