What is a Mission Assignment MA

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What is a Mission Assignment (MA)?
Definition Work order issued by FEMA Operations t
o a Federal agency directing completion of a
specific task, and citing funding, other
managerial controls, and guidance
Given in anticipation of, or response to a Pre
sidential declaration of an emergency
or major disaster.
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MA Authorities Guidance

• Robert T. Stafford Act
• 44 Code of Federal Regulations (CFR)
• National Incident Management System (NIMS)
• National Response Plan (NRP)

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Criteria for MA Issuance

• Issued during Emergency Response Phase
• Involves ONLY non-permanent work
• Involves utilizing a Federal Agencys unique
  resource
  

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3 Types of Mission Assignments

• Federal Operations Support (FOS)
• Any type of support to Federal responders
• 100 Federally funded
• Before or after declaration
• FED to FED.
• EXAMPLE Mission Assignment to
• transport DHS/FEMA Assets to X
• Location.

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3 Types of Mission Assignments

• Technical Assistance (TA)
• TA for expert advice
• Requested by the State
• 100 Federally Funded
• Eligible after declaration
• Brain Power Clean Hands
• EXAMPLE Mission assignment to U.S.
• Army Corps of Engineers to provide
• technical oversight to the State when
• they are writing debris removal
• contracts.

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3 Types of Mission Assignments

• Direct Federal Assistance (DFA)
• For goods and services beyond the States
  capability to provide
  
• Post Declaration
• Requested by the State
• Subject to cost-share
• Dirty Hands and We do the Work
• EXAMPLE Provision of Generators.

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Roles in the MA Process
Federal Approving Official (FAO)
State Approving Official (SAO)
Operations Section Chief
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Roles in the MA Process
Mission Assignment Coordinator (MAC)
Mission Assignment Specialist Project Officer (PO
)FEMA
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Roles in the MA Process
ESF/OFA Action Officer (AO) Financial Staff Comp
troller
Office of General Counsel (OGC)
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Roles in the MA Process
Logistics Section Staff Logistics Section Chief
Coordination and Planning (CP) Branch Director
Accountable Property Officer (APO)
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Roles in the MA Process
Closeout Staff Regional and Headquarters MAC and
MA Specialists Regional Finance Specialist Disa
ster Finance Center (DFC) Staff
Project Officer
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Roles in the MA Process
WHO DOES WHAT WHEN?
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Action Officer MA Issuance

• Receive ARF from Project Officer
• Coordinate with PO to ensure accuracy of SOW,
  periods of performance (beginning and ending
  dates), delivery of goods and services, and cost
  estimate
• Define work to be accomplished
• Coordinate with MAC on cost estimates
• Submit work progress reports to PO

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Action Officer MA Execution

• Submit work progress information to the PO
• Ensure work/contract is successfully completed
• Ensure management controls are in place

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Action Officer MA Tracking and Monitoring

• Monitor and review Agency progress and
  performance
  
• Provide work and financial status information to
  the PO
  
• Conduct field site visits
• Participate in regular meeting with PO
• Monitor funding requirements and request increase
  or decrease of funds to PO
  
• Ensure funds are properly spent
• Review performance to ensure actions are within
  the scope of work and existing period of
  performance
  
• Request the purchase of property needed to
  accomplish the mission
  
• Monitor property status and disposition in
  coordination with Logistics

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Action Officer Stand-down and Deactivation

• Coordinate with PO and Operations Chief for stand
  down or deactivation
  
• Coordinate with PO and MAC for stand
  down/deactivation letter
  
• Report MA status to PO, MAC and Ops Chief
• Coordinate property status and disposition with
  PO and Logistics
  
• Establish long-term financial and programmatic
  points of contact with the PO and MAC

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Action Officer - Billing Reimbursement

• Submit bills for reimbursement to DFC
• Certify that all costs are reasonable, supported,
  and eligible
  
• Submit Mission Assignment Reimbursement Request
  Form
  
• With the PO, certify that MA work was performed
  according to the mission requirements
  
• Maintain supporting files for MA

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Action Officer - MA Close Out

• Conduct final inspection visit
• Submit final inspection report to
• PO/MAC
• Submit final bill to DFC
• Certify that all costs are reasonable, supported,
  and eligible
  
• Sign Mission Assignment Reimbursement Request
  Form
  
• Maintain supporting files for MA

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Common Terms in MA Process

• Forms
• Action Request Form (ARF)
• MA Form
• MA Task Order Form
• MA Subtasking Form

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Common Terms in MA Process

• Software
• NEMISNational Emergency Management Information
  System
  
• eCAPSEnterprise Coordination and Approvals
  Processing System
  
• IFMISIntegrated Financial Management Information
  System

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Common Terms in MA Process

• Logistics Terms
• Logistics Centers (LC)
• Disaster Information Systems Clearinghouse
  (DISC)
  
• Mobilization Center (MOB Ctr)
• Operations Staging Area (OSA)

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Common Terms in MA Process

• Finance
• Disaster Finance Center (DFC)
• Surge Account
• Request for Allocation Advice (RAA)
• Billing Reimbursement Transmittal Form
• Other
• Emergency Support Function (ESF)

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Mission Assignment Process


INCIDENT
PRE
-
MA ACTIVITIES

PHASE I.

MA ISSUANCE

PHASE II.

MA EXECUTION, MA TRACKING MONITORING, STAND
-
DOWN



MA BILLING REIMBURSEMENT/

PHASE III.

MA C
LOSEOUT





PRE
-
DISASTER
ACTIVATION
OPERATIONS
CLOSEOUT

PLANNING
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