Rotary District 6150 TraintheTrainer Seminar

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Rotary District 6150 Train-the-Trainer Seminar

• Marilyn M. Hummelstein
• District Governor Elect
• Sam Hummelstein
• District TrainerLen FreyAsst. District Trainer
  District 6150 Newsletter Editor

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Agenda Part 1

• Welcome, expectations Introductions
• Leadership developmentand organizational
  structure
• Roles responsibilities
• Training cycle
• Session content

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Agenda Part 2

• Rotary International Board of Directors guidance
  for adult learners
• Training techniques, methods skills
• Educating Rotarians for club and district
  leadership

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Housekeeping

• Music on hold
• Cell phone [phone]
• Evaluation swh_at_him.com
• The presenters
• The content
• The GoToMeeting tool
• Using district meetings for make ups

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Welcome

• Welcome
• Introductions
• Expectations

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Purpose of a Rotary District
A district shall exist solely to help the
individual Rotary club advance the Object of
Rotary. Manual of
Procedure
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District Trainers Manual
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Roles Responsibilities Page 4

• Appointed by District Governor / DGE
• Support the DG and DGE in training
• Qualifications
• Meeting Responsibilities
• District team training seminar (DTTS)
• Presidents-elect training seminar (PETS)
• District assembly
• Other training as needed

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Roles Responsibilities

• Meeting Responsibilities (cont)
• Implementing program content
• Conducting sessions
• Identifying speakers volunteers
• Training facilitators
• Evaluating the program
• Logistics
• Assistant District Trainers

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Key Relationships Page 6

• Working with the DG and DGE
• Working with Seminar Leadership Team
• RI Appointees
• Regional Rotary Foundation Coordinators (RRFC)
• RI membership coordinators (RIMC)
• RI membership zone coordinators (RIMZC)

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Training Cycle Page 7

• Annual turnover of leadership
• Each session builds upon the previous session
• Training meetings for incoming officers

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Leadership Development Training Cycle
District Team Training Seminar
Presidents-elect Training Seminar (PETS)
InternationalAssembly
DistrictAssembly
Governors-elect TrainingSeminar (GETS)
Jul Aug Sept Oct Nov Dec
Jan Feb Mar Apr May Jun
Asst Gov district committee members
Presidents-elect
Club officers
Governors-elect
September 14-19, 2004 Chattanooga, TN (Zone
Institute)
February 18 25, 2005 Anaheim, CA (
International Assembly)
January 15, 2005 ASU Beebe (DTTS)
March 11-12, 2005 Peabody Hotel, Little Rock
(PETS)
April 2, 2005 ASU Beebe (District Assembly)
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Rotary Zones 29 30
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Mid-America PETS
www.MidAmericaPETS.org
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Rotary District 6150
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Board Recommended Guidelines
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District Team Training Seminar

• Purpose The DTTS develops a cohesive team of
  district leaders with the necessary skills,
  knowledge and motivation to support the clubs in
  the district to
• Sustain and/or increase membership
• Implement successful projects that address needs
  locally and beyond
• Support the Rotary Foundation participation
  contributions
• Develop leaders to serve beyond club level

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District Team Training Seminar

• Participants
• Incoming assistant governors
• District committee chairs and members
• One-day seminar in February (were in Jan)

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District Team Training Seminar

• Topics
• Presentation of the RI Theme ?? ??
• District administration
• Roles and responsibilities
• Working with your clubs
• Resources
• Planning for the year
• Communications

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District Team Training Seminar

• Leaders
• Governor-elect overall responsibility
• Trainers responsible for planning and conducting
• Support from others in the district
• Materials
• District Team Training Seminar Leaders Guide
  (247)
• Asst. Governors Training Manual (244)
• District Committee Manual (249)

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Leaders Guides
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District Team Training SeminarLeaders Guide
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Training Guidelines
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Understanding Training Needs

• Ways to assess needs
• Past Evaluations
• Questionnaires
• Interviews
• Focus Groups
• Pretests
• Use feedback to revise training program

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Barriers to Effective Training Programs

• Diversity issues
• Cultural
• Rotary Experience
• Club size

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Selecting Training Leaders

• How many are needed?
• How are leaders assigned?
• What qualifications are needed?
• Where are leaders found?

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Preparing Training Leaders

• What the leaders do
• Identify purpose
• Set agenda
• Utilize appropriate instructional technique
• Review training materials
• Match training leaders expertise to training
  program
• Identify reference material
• Seek feedback

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Preparing Training Leaders (cont)

• Encourage practice sessions
• Provide necessary materials
• Characteristics of adult learners
• Facilitating learning
• Guiding discussions
• Questioning techniques
• Training methods
• Presentation tips
• Non verbal communication

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Characteristics of adult learners

• Realistic
• Experienced
• Unique
• Established learning pattern
• Busy

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Rate of Retention
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Keys to Facilitated Learning

• Role of trainer
• Guiding principles of facilitation
• Respect for participants
• Collaboration
• Alternating between activity and reflection
• Positive reinforcement
• Pacing

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Guiding Discussions

• The following techniques can be used to clarify
  and focus discussion, increase participation, and
  manage the course and rate of a session.
• To draw out a silent member
• What is your opinion of, Mary?
• John, from your experience on this general
  subject, would you. . .?
• To suggest the need for sharing personal
  experiences
• Does anyone know of instances where this has
  worked?
• So that I might call on you later and ask you to
  share your experience, think about your own
  experience in this matter.

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Guiding Discussions

• To call attention to points that have not been
  considered
• Based on your experience, what aspects of the
  problem need further discussion?
• Before we continue, perhaps we should consider
  another aspect of the topic.
• To use conflict constructively
• Since we seem unable to resolve this difference
  now, could we move on to the next point? Perhaps
  further discussion will reveal additional
  information about the issue.
• It may be that a reasonable solution lies
  somewhere between the two views expressed. What
  parts of the two views are acceptable to all of
  us?

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Guiding Discussions

• To test the strength of a point of view
• How many others would agree with the point just
  raised?
• How much importance should be attached to this
  issue?
• To prevent a few from dominating the discussion
• Excuse me. Before you continue, may I ask if
  anyone has a comment on the point you have just
  made?
• Since we have only a few minutes left, could you
  summarize your remarks so we may hear what the
  others think?

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Guiding Discussions

• To keep the discussion on the agenda
• Lets save this topic for the end of the
  discussion.
• Well cover this issue later in the session.
  Lets move on.
• To suggest the need for closing the discussion
• May I ask for two or three final comments before
  we close?
• According to my watch, we are scheduled to
  finish discussion in about five minutes. Is there
  a final comment?

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Use Questions to Guide Facilitate Discussions

• Why Ask Questions
• To encourage analysis
• To introduce new topics
• To evoke stories and experience
• To broaden participation
• To review a difficult concept
• To redirect discussion

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Use Questions (cont)

• Questioning techniques
• Written questions
• Relay questions
• Directed questions
• Reverse questions
• Redirected questions
• Focused questions

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Making the Presentation

• Build rapport
• Avoid pitfalls

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Thank You!