A Systematic Approach to Workplace Organization

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5 Steps to Success in the Workplace

• http//www.5stoday.com/
• April 2013

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A Systematic Approach to Workplace Organization

• The five steps for success is more than just a
  systematic approach to workplace organization.
  Its about efficiency, competitiveness, survival,
  stress-relief, and ultimately about creating
  harmony in your workplace.
• So, now lets look into how we can help bring
  harmony and productivity to your workplace!

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Sort
(Seiri)

• Eliminate all the things in the workspace that
  are not being used, and store them away or
  discard.

• Clutter will only cause disorganization and
  frustration.
• By removing items that arent being used very
  often you will clear up space and not be
  distracted by the mess.
• You will have more real estate to work with in
  your work area.
• This lessens the chance of you losing important
  items and documents in your clutter.

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Set in Order
(Seiton)

• Arrange the items used on a daily basis so that
  they can be easily accessed and quickly stored.

• This will help to create organization and flow
  within your work area.
• Beyond organizing the surface of your desk, it is
  also a great idea to organize your drawers,
  bookshelf, closets, file and file cabinets.

• Consider organizing your desktop, important
  folders and files on your computer, and even your
  emails.
• Arrange and organize other items that you use on
  a daily basis, your smartphone, break room, etc.

5
Shine
(Seiso)

• Everything is cleaned and functioning properly.

• They say cleanliness is next to godliness.
  meaning that being cleaned and tidy promotes
  positive energy.
• Making sure that everything is well-maintained
  will increase the lifespan of your possessions.
• Keeping tidy will keep you organized so that you
  can move from task to task seamlessly and
  effortlessly.
• Guests of your work area will feel comfortable.
  After all your environment can often times be a
  reflection of yourself.

6
Standardize
(Seiketsu)

• Develop a routine for sorting, setting, and
  shining.

• Routine will allow you to know what you are doing
  and so you will be well prepared everyday to take
  on the job.
• With repetition you will get better, efficient,
  and fluid overtime thus making your job easier
  over time.

• You will get to a point where it becomes second
  nature. Even when youre taken off task or
  distracted you will be able to pick up where you
  left off with out much strain.

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Sustain
(Shitsuke)
Create a culture that follows the steps on a
daily basis.

• Reward yourself for your consistency in
  maintaining the 5 steps to success. A little
  positive reinforcement never hurts!
• Share your improvements with your co-workers and
  friends. If this becomes a regular practice you
  may find yourself more motivated to keep it up.

• Keep it up, the more you get used to maintaining
  your workspace in this way the better results
  youll see. Both internally and externally.
  Within your workplace as well as the performance
  of your business.

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Safety
We all know what safety is and we all know that
there are standards that imposed by OSHA and
ANSI. But there is more that can be done beyond
just meeting the standards.

• Create visual markers for hazardous areas or
  items, stay organized, and put tools and
  equipment back in the right place after use.
  Visual cues will help with this.
• Marking floors, isles, racks, heavy traffic
  areas, and anywhere else that is potentially
  harmful with visual markers will keep everyone
  aware.
• Labeling important or dangerous items can keep
  the work place organized and safe.

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At The End of The Day

• So, these are the 5 Steps to success within your
  work place. Taking these simple, systematic steps
  can really help you optimize the time you spend
  at work and can even help you feel more refreshed
  and enthusiastic at the same time!

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Contact Us

• 5SToday.com is the best place to find your 5S
  supplies, lean tools, floor marking tapes, floor
  signs, red tags, 5S videos, and more.
• Visit us today at http//www.5stoday.com/