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Solving the Mysteries of NIH Policies and Procedures Feeling

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Title: Solving the Mysteries of NIH Policies and Procedures Feeling


1
Solving the Mysteries of NIH Policies and
Procedures
2
Feeling bombarded with information?
3
Know Your Resources!On-line Information
Invaluable at Each Phase of the Application
Process
  • Identifying opportunities
  • Finding your go-to people
  • Preparing the application
  • Managing your award
  • Submitting an amended application

4
Identifying Opportunities
5
Search Grants.gov to Identify Potential Funding
Agencies
6
NIH GUIDE for Grants and Contracts
  • Official notification of NIH policies, notices
    and availability of funds
  • All Program Announcements (PA) and Requests for
    Applications (RFA) are published in The Guide
  • http//grants1.nih.gov/grants/guide/index.html

7
NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
or
8
List of Active RFAs, sortable in various ways
9
Pay Attention to the SolicitationWhats in an
RFA or PA
  • Section I. Funding Opportunity Description    1.
    Research Objectives
  • Section II. Award Information    1. Mechanism(s)
    of Support     2. Funds Available
  • Section III. Eligibility Information    1.
    Eligible Applicants       A. Eligible
    Institutions       B. Eligible Individuals

10
What Else Is in an RFA/PA?
  • Section IV. Application and Submission
    Information    1. Address to Request Application
    Information     2. Content and Form of
    Application Submission     3. Submission Dates
    and Times       A. Receipt and Review and
    Anticipated Start Dates         1. Letter of
    Intent     4. Intergovernmental Review     5.
    Funding Restrictions     6. Other Submission
    Requirements

11
What Else Is in an RFA/PA?
  •   Section V. Application Review Information   
    1. Criteria     2. Review and Selection Process
          A. Additional Review Criteria       B.
    Additional Review Considerations       C.
    Sharing Research Data       D. Sharing Research
    Resources     3. Anticipated Announcement and
    Award Dates

12
What Else Is in an RFA/PA?
  • Section VI. Award Administration Information   
    1. Award Notices     2. Administrative and
    National Policy Requirements       A.
    Cooperative Agreement Terms and Conditions
    of Award         1. Principal Investigator
    Rights and Responsibilities         2.
    NIH Responsibilities         3. Collaborative
    Responsibilities         4. Arbitration Process
        3. Reporting

13
And Finally
  • Section VII. Agency Contact(s)    1.
    Scientific/Research Contact(s)     2. Peer
    Review Contact(s)     3. Financial/ Grants
    Management Contact(s)
  • Section VIII. Other Information - Required
    Federal Citations

14
NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
Sign up on-line to receive weekly Guide notice
15
Types of Grant Programs http//grants.nih.gov/gr
ants/funding/funding_program.htm
16
Refining Your Idea
17
Determining Relevancy of Your Project to the
Institute Portfolio
  • Look on Institute websites for program
    highlights, areas of emphasis, priorities
  • Talk to Program staff at the funding Institute
  • Look in CRISP to see what NIH is currently funding

18
Institutes post funding opportunities and staff
contacts on their web pages
From NIH home page www.nih.gov Click on
Institute tab
19
Talk to staff at NIH
  • RFAs and PAs include contact names.
  • Use organizational charts or contact lists on
    Institute website (to look for a name)
    www.nih.gov
  • NIH Staff Directory (if you know the name)
  • http//ned.nih.gov/

20
Search CRISP(NIHs Database of Funded Research
Projects)
  • Search CRISP database to
  • Analyze current Institute portfolio
  • Areas with few funded projects
  • Research areas already well funded
  • Locate experienced NIH funded investigators in
    your area of interest
  • Potential mentors/collaborators
  • Check out the competition

http//crisp.cit.nih.gov/crisp/crisp_query.genera
te_screen
21
CRISP http//crisp.cit.nih.gov/crisp/crisp_query
.generate_screen
Asthma
22
The two letters after the mechanism in the grant
number indicate which institute is funding the
project. A list of abbreviations is available
at http//grants1.nih.gov/grants/funding/ac.pdfp
age16 on page 16.
23
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24
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25
Preparing the Application
26
Application Essentials
  • Application instructions and forms
  • http//grants1.nih.gov/grants/forms.htm
  • Read the application instructions carefully!
  • Schedule of receipt dates
  • http//grants.nih.gov/grants/dates.htm
  • Know your receipt date!

27
Grant Writing Guides, Tip Sheets and Tutorials
  • Many Institutes publish on-line documents to
    assist with grant preparation
  • These documents may be Institute-centric, but the
    basic concepts apply to all applications
  • Institute practices vary - if you have questions
    as you prepare your application, call the NIH
    program staff person in your area of interest!

28
Grant Writing Guides, etc on new investigator web
page at http//grants1.nih.gov/grants/new_investi
gators/index.htm
29
Congratulations, youve received an award! So
what are your important resources?
30
Status System
  • General Grant Information
  • Status (Application awarded)
  • Institution Name (nih)
  • School Name (School of Medicine)
  • School Category (OVERALL MEDICAL)
  • Division Name (NONE)
  • Department Name (Cell Biology and Physiology)
  • PI Name (Apin, Walt)
  • Grant (1R01CA048483-01)
  • Proposal Title (New Important Cancer Research)
  • Proposal Receipt Date08/31/2002
  • Last Status Update Date03/02/2003
  • Current Award Notice Date 03/02/2003

31
Status System
  • Application Information
  • Award Document Number (R1MH99999A)
  • FSR Accepted Code (Y/N)
  • Snap Indicator Code (Y/N)
  • Eligible for Project Extension (Y/N)
  • Priority Score (140)
  • Percentile (5.0)

32
Status System
  • Status History
  • Status Message (Application awarded)
  • Primary Institute or Center Assignment (NATIONAL
    CANCER INSTITUTE)
  • Institute Center Assignment Date (10/01/2002)

33
Status System
  • Study Section
  • Init. Review Group (ZRG1 AAAA-3)
  • Council Meeting Date (YYYYMM) (200211)
  • Meeting Location (RM301 6701 Rockledge Drive
    Bethesda)
  • Meeting Date (Meeting Time1000)

34
Status System
  • Awards
  • Direct Cost (100,000)
  • Facilities And Administrative (50,001)
  • Fee (0)
  • Total Cost (150,000)

35
Status System
  • Contacts
  • Scientific Review Administrator (SRA) (Public,
    John 301-555-1212 ipublic_at_nih.gov)
  • Grants Management Specialist (GMS) (Adams, John
    301-234-6789 jpublic_at_nih.gov)
  • Program Official (PO) (Smith, Adam 301-234-8989
    commons_at_od.nih.gov)

36
Status System
  • Other relevant documents available in status
  • e-Application
  • Summary Statement
  • Latest FSR
  • Latest NGA
  • Abstract (Awarded Grant)

37
Read the Summary Statement!
  • See IRG recommendations
  • Note budget changes

38
Read the Notice of Grant Award for Terms and
Conditions of Award!
Note restrictions on award - No restricted
activities may occur until your organization
receives a revised notice of grant award
  • NIH Grants Policy Statement http//grants1.nih.gov
    /grants/policy/policy.htm

39
The NIH GPS and the Nature of the NIH Grant
Relationship
  • Explicitly defines the roles, responsibilities
    and lines of communication, among the various
    individuals involved
  • Explicitly communicates that the Notice of Grant
    Award is a legal document that creates legal
    obligations to perform in accordance with its
    provisions
  • Sets high standards for grantees

40
NIHGPS Focus on Grantee Responsibilities
  • Monitoring and enforcement are clearly identified
    priorities
  • NIH expects grantees to take active steps,
    including establishing internal control systems
  • NIH expects grantees to comply not only with
    federal requirements but also with state and
    local laws and with the grantees own policies

41
Flow-down of Requirements from OMB A-110 to
NIHGPS
  • OMB Circular A-110 is implemented in HHS
    regulations at 45 CFR 74.
  • http//www.access.gpo.gov/nara/cfr/waisidx_00/45cf
    r74_00.html
  • Codification of Government-wide Grants
    Requirements by Department and Agency at
  • http//www.whitehouse.gov/omb/grants/chart.html

42
Relationship between NIHGPS and other terms and
conditions of a grant award?
  • Program legislation and regulations cited in the
    NGA (e.g., 42 USC 241 42 CFR 52)
  • Restrictions on the expenditure of federal funds
    in appropriations act
  • 45 CFR Part 74 or 45 CFR Part 92
  • NIHGPS in effect at beginning of budget period
  • Notice of Grant Award (NGA)

43
The NIHGPS is a living document
  • The policy can be revised or the contents can be
    corrected via a Notice in the NIH Guide, with
    corresponding edits to the NIHGPS.
  • OPERA is interested in your comments about the
    content of the document
  • If you are interested in proposing a change to
    the policy you can send your recommendation to
    the GMO on the NGA, OPERA staff or
    GrantsPolicy_at_od.nih.gov

44
General Resources
45
Have a question on an application or a general
policy question?
  • Contact OPERA or the grants management specialist
    listed on the NGA.

Have a question on an award that has been issued?

Contact the grants management specialist listed
at the end of the NGA.
46
GrantsInfo
  • Handles requests for grant applications, program
    guidelines, general information on grant
    applications and review policy
  • Office of Extramural Research
  • National Institutes of Health
  • 6701 Rockledge Drive, Suite 6095
  • Bethesda, Maryland 20892-7910
  • PHONE 301-435-0714
  • FAX 301-480-0525
  • e-mail grantsinfo_at_nih.gov

47
Find the Acronyms and Lingo Confusing?
  • Glossary of NIH terms
  • http//grants1.nih.gov/grants/glossary.htm
  • NIH acronym definitions
  • http//grants1.nih.gov/grants/acronym_list.htm

48
Search!
Office of Extramural Research Website
http//grants1.nih.gov/grants/oer.htm
49
Questions
  • Office of Policy for Extramural Research
    Administration
  • Carol Alderson
  • Aldersoc_at_mail.nih.gov
  • 301-435-0949
  • Megan Columbus
  • Megan.columbus_at_nih.gov
  • 301-435-0937
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