Title: Solving the Mysteries of NIH Policies and Procedures Feeling
1Solving the Mysteries of NIH Policies and
Procedures
2Feeling bombarded with information?
3Know Your Resources!On-line Information
Invaluable at Each Phase of the Application
Process
- Identifying opportunities
- Finding your go-to people
- Preparing the application
- Managing your award
- Submitting an amended application
4Identifying Opportunities
5Search Grants.gov to Identify Potential Funding
Agencies
6NIH GUIDE for Grants and Contracts
- Official notification of NIH policies, notices
and availability of funds - All Program Announcements (PA) and Requests for
Applications (RFA) are published in The Guide - http//grants1.nih.gov/grants/guide/index.html
7NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
or
8List of Active RFAs, sortable in various ways
9Pay Attention to the SolicitationWhats in an
RFA or PA
- Section I. Funding Opportunity Description 1.
Research Objectives - Section II. Award Information 1. Mechanism(s)
of Support 2. Funds Available - Section III. Eligibility Information 1.
Eligible Applicants A. Eligible
Institutions B. Eligible Individuals
10What Else Is in an RFA/PA?
- Section IV. Application and Submission
Information 1. Address to Request Application
Information 2. Content and Form of
Application Submission 3. Submission Dates
and Times A. Receipt and Review and
Anticipated Start Dates 1. Letter of
Intent 4. Intergovernmental Review 5.
Funding Restrictions 6. Other Submission
Requirements
11What Else Is in an RFA/PA?
- Section V. Application Review Information
1. Criteria 2. Review and Selection Process
A. Additional Review Criteria B.
Additional Review Considerations C.
Sharing Research Data D. Sharing Research
Resources 3. Anticipated Announcement and
Award Dates
12What Else Is in an RFA/PA?
- Section VI. Award Administration Information
1. Award Notices 2. Administrative and
National Policy Requirements A.
Cooperative Agreement Terms and Conditions
of Award 1. Principal Investigator
Rights and Responsibilities 2.
NIH Responsibilities 3. Collaborative
Responsibilities 4. Arbitration Process
3. Reporting
13And Finally
- Section VII. Agency Contact(s) 1.
Scientific/Research Contact(s) 2. Peer
Review Contact(s) 3. Financial/ Grants
Management Contact(s) - Section VIII. Other Information - Required
Federal Citations
14NIH Guide at http//grants1.nih.gov/grants/guide/i
ndex.html
Sign up on-line to receive weekly Guide notice
15Types of Grant Programs http//grants.nih.gov/gr
ants/funding/funding_program.htm
16Refining Your Idea
17Determining Relevancy of Your Project to the
Institute Portfolio
- Look on Institute websites for program
highlights, areas of emphasis, priorities - Talk to Program staff at the funding Institute
- Look in CRISP to see what NIH is currently funding
18Institutes post funding opportunities and staff
contacts on their web pages
From NIH home page www.nih.gov Click on
Institute tab
19Talk to staff at NIH
-
- RFAs and PAs include contact names.
- Use organizational charts or contact lists on
Institute website (to look for a name)
www.nih.gov - NIH Staff Directory (if you know the name)
- http//ned.nih.gov/
20Search CRISP(NIHs Database of Funded Research
Projects)
- Search CRISP database to
- Analyze current Institute portfolio
- Areas with few funded projects
- Research areas already well funded
- Locate experienced NIH funded investigators in
your area of interest - Potential mentors/collaborators
- Check out the competition
http//crisp.cit.nih.gov/crisp/crisp_query.genera
te_screen
21 CRISP http//crisp.cit.nih.gov/crisp/crisp_query
.generate_screen
Asthma
22The two letters after the mechanism in the grant
number indicate which institute is funding the
project. A list of abbreviations is available
at http//grants1.nih.gov/grants/funding/ac.pdfp
age16 on page 16.
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25Preparing the Application
26Application Essentials
- Application instructions and forms
- http//grants1.nih.gov/grants/forms.htm
- Read the application instructions carefully!
- Schedule of receipt dates
- http//grants.nih.gov/grants/dates.htm
- Know your receipt date!
27Grant Writing Guides, Tip Sheets and Tutorials
- Many Institutes publish on-line documents to
assist with grant preparation - These documents may be Institute-centric, but the
basic concepts apply to all applications - Institute practices vary - if you have questions
as you prepare your application, call the NIH
program staff person in your area of interest!
28Grant Writing Guides, etc on new investigator web
page at http//grants1.nih.gov/grants/new_investi
gators/index.htm
29Congratulations, youve received an award! So
what are your important resources?
30 Status System
- General Grant Information
- Status (Application awarded)
- Institution Name (nih)
- School Name (School of Medicine)
- School Category (OVERALL MEDICAL)
- Division Name (NONE)
- Department Name (Cell Biology and Physiology)
- PI Name (Apin, Walt)
- Grant (1R01CA048483-01)
- Proposal Title (New Important Cancer Research)
- Proposal Receipt Date08/31/2002
- Last Status Update Date03/02/2003
- Current Award Notice Date 03/02/2003
31 Status System
- Application Information
- Award Document Number (R1MH99999A)
- FSR Accepted Code (Y/N)
- Snap Indicator Code (Y/N)
- Eligible for Project Extension (Y/N)
- Priority Score (140)
- Percentile (5.0)
32 Status System
- Status History
- Status Message (Application awarded)
- Primary Institute or Center Assignment (NATIONAL
CANCER INSTITUTE) - Institute Center Assignment Date (10/01/2002)
33 Status System
- Study Section
- Init. Review Group (ZRG1 AAAA-3)
- Council Meeting Date (YYYYMM) (200211)
- Meeting Location (RM301 6701 Rockledge Drive
Bethesda) - Meeting Date (Meeting Time1000)
34 Status System
- Awards
- Direct Cost (100,000)
- Facilities And Administrative (50,001)
- Fee (0)
- Total Cost (150,000)
35 Status System
- Contacts
- Scientific Review Administrator (SRA) (Public,
John 301-555-1212 ipublic_at_nih.gov) - Grants Management Specialist (GMS) (Adams, John
301-234-6789 jpublic_at_nih.gov) - Program Official (PO) (Smith, Adam 301-234-8989
commons_at_od.nih.gov)
36 Status System
- Other relevant documents available in status
- e-Application
- Summary Statement
- Latest FSR
- Latest NGA
- Abstract (Awarded Grant)
37Read the Summary Statement!
- See IRG recommendations
- Note budget changes
38Read the Notice of Grant Award for Terms and
Conditions of Award!
Note restrictions on award - No restricted
activities may occur until your organization
receives a revised notice of grant award
- NIH Grants Policy Statement http//grants1.nih.gov
/grants/policy/policy.htm
39The NIH GPS and the Nature of the NIH Grant
Relationship
- Explicitly defines the roles, responsibilities
and lines of communication, among the various
individuals involved - Explicitly communicates that the Notice of Grant
Award is a legal document that creates legal
obligations to perform in accordance with its
provisions - Sets high standards for grantees
40NIHGPS Focus on Grantee Responsibilities
- Monitoring and enforcement are clearly identified
priorities - NIH expects grantees to take active steps,
including establishing internal control systems - NIH expects grantees to comply not only with
federal requirements but also with state and
local laws and with the grantees own policies
41Flow-down of Requirements from OMB A-110 to
NIHGPS
- OMB Circular A-110 is implemented in HHS
regulations at 45 CFR 74. - http//www.access.gpo.gov/nara/cfr/waisidx_00/45cf
r74_00.html - Codification of Government-wide Grants
Requirements by Department and Agency at - http//www.whitehouse.gov/omb/grants/chart.html
-
42Relationship between NIHGPS and other terms and
conditions of a grant award?
- Program legislation and regulations cited in the
NGA (e.g., 42 USC 241 42 CFR 52) - Restrictions on the expenditure of federal funds
in appropriations act - 45 CFR Part 74 or 45 CFR Part 92
- NIHGPS in effect at beginning of budget period
- Notice of Grant Award (NGA)
43The NIHGPS is a living document
- The policy can be revised or the contents can be
corrected via a Notice in the NIH Guide, with
corresponding edits to the NIHGPS. - OPERA is interested in your comments about the
content of the document - If you are interested in proposing a change to
the policy you can send your recommendation to
the GMO on the NGA, OPERA staff or
GrantsPolicy_at_od.nih.gov
44General Resources
45Have a question on an application or a general
policy question?
- Contact OPERA or the grants management specialist
listed on the NGA.
Have a question on an award that has been issued?
Contact the grants management specialist listed
at the end of the NGA.
46GrantsInfo
- Handles requests for grant applications, program
guidelines, general information on grant
applications and review policy - Office of Extramural Research
- National Institutes of Health
- 6701 Rockledge Drive, Suite 6095
- Bethesda, Maryland 20892-7910
- PHONE 301-435-0714
- FAX 301-480-0525
- e-mail grantsinfo_at_nih.gov
47Find the Acronyms and Lingo Confusing?
- Glossary of NIH terms
- http//grants1.nih.gov/grants/glossary.htm
- NIH acronym definitions
- http//grants1.nih.gov/grants/acronym_list.htm
48Search!
Office of Extramural Research Website
http//grants1.nih.gov/grants/oer.htm
49Questions
- Office of Policy for Extramural Research
Administration - Carol Alderson
- Aldersoc_at_mail.nih.gov
- 301-435-0949
- Megan Columbus
- Megan.columbus_at_nih.gov
- 301-435-0937