OST 162001

1
OST 162-001

• Introduction to Entourage 2004

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Microsoft Entourage 2004

• Microsoft Entourage is an email client and a PIM
  (Personal Information Manager) Entourage's
  personal information management features include
  a calendar, address book, task list, note list,
  and project manager. With Entourage 2004,
  Microsoft began offering a Project Center, which
  allows the user to create and organize projects.
  Information may come from within Entourage or
  outside the program.

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Microsoft Entourage 2004
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Microsoft Entourage 2004

• The first time you start Entourage, you will need
  to create an identity. If your identity has been
  created, opening Entourage should bring you to
  Mail Main Identity (or your identity name).

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Navigating in Entourage 2004

• If you are viewing Entourage for the first time
  (in the default configuration), you will notice
  there are three columns displayed within the
  client after you select an email folder. The
  column on the left is the Navigation Pane, the
  middle column is the View Pane and the column to
  the right is the Preview Pane. These panes are
  customizable and sizable, so you may remove a
  pane or resize the pane with ease.

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Panes in Entourage 2004

• Navigation Pane This pane allows you to select
  which function of Entourage you would like to
  utilize. You can navigate through your different
  email folders and mailboxes in this pane, as well
  as access your Calendar, Contacts, Tasks and
  others. By default, your email folders are
  displayed in the Navigation Pane when you launch
  the application.
• View Pane This pane will display the contents
  currently stored in the folders you see in the
  Navigation Pane.
• Preview Pane This pane displays contents of
  selected messages from the View Pane without the
  need to open a separate window. Click on the
  message you wish to view, and it will be
  displayed in the Preview Pane.

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Email in Entourage 2004

• Reading New Messages
• Once you have launched the Entourage client, you
  can view your new messages by selecting the Inbox
  from your Navigation Pane.
• From here, you can do one of the following
• Select the message in the View Pane to display it
  in the Preview Pane
• Double-click the message to display it in a new
  window.
• When you are finished viewing the message, you
  are able to navigate to the next message by
  selecting it from the View Pane. If your message
  is displayed in a separate window, click the
  close button in the upper left-hand corner of
  your message, and you will return to your Inbox.

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Email in Entourage 2004

• Sending New Messages
• There are a number of ways to create new messages
  in Entourage. From the Mail window, please select
  one of the following below
• Click the New button on the Tool Bar, or
• Select File from the Menu Bar then choose New and
  Mail Message, or
• Press command and n
• Enter the recipients address in the To field,
  the subject of the message in the Subject field,
  and any information you wish to include in the
  body of the message. When you are finished
  composing your message, click on the Send button
  in the Tool Bar. Your message will be sent and
  you will be returned to your Inbox.

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Email in Entourage 2004

• Adding an Attachment to a Message
• If you have a file that you wish to include with
  an outgoing message, you can do so by adding an
  attachment to your message.
• From your New Message window, click on the Attach
  button (the paperclip icon) in the Tool Bar. This
  will display a new window where you will be able
  to navigate to and choose the file you wish to
  attach. Once you have located and selected the
  file, click the Choose button at the bottom of
  the window. Doing this will add a new field to
  the top of your message, titled Attachments. You
  will then see your file listed in this section.
  If you wish to add more files to the message,
  repeat the process explained above.

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Email in Entourage 2004

• Deleting Messages
• If you would like to delete messages from your
  Inbox, you may do so by choosing one of the
  following options
• Select the message(s) you wish to delete, and
  click on the button
• Select the message(s) you wish to delete, then
  select Edit from the Menu Bar and choose Delete
• Select the message(s) you wish to delete, and
  press the Delete key
• Right-click on the message(s) you wish to delete,
  and select Delete
• Hold Control and click on the message(s) you wish
  to delete, and select Delete
• If you are viewing messages in a separate window,
  you have the ability to delete the message you
  are currently viewing by doing the following
• Click the Trash button from the Tool Bar.

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Email in Entourage 2004

• Emptying Deleted Items Folder
• Once you have deleted messages from your Inbox
  and other folders, they will be stored in your
  Deleted Items folder. If you would like to empty
  your Deleted Items folder
• Hold control and click on the Deleted Items
  folder in the Navigation Pane and select Empty
  Deleted Items folder.

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Contacts in Entourage 2004

• Adding Contacts to your Personal Contact List
• If you would like to add a new contact to your
  Address Book, click the New button in the Address
  Book Tool Bar, and enter any contact information
  you wish to retain in the fields provided, as
  displayed here. When you have entered all contact
  information you wish to save, click the Save
  Close button, which will return you to your
  Address Book window.

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Exchange Synchronization

• Calendar Synchronization
• Address Book Synchronization
• Definition of Exchange Server - A Microsoft
  messaging system including mail server, email
  client and groupware applications such as shared
  calendars, folders and contacts.

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Calendar Synchronization

• Entourage automatically syncs with your Exchange
  Calendar so you can keep track of your schedule,
  even when you are working offline.

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Address Book Synchronization

• Entourage automatically synchronizes your
  contacts with those in your Exchange Personal
  Address Book, so you have full access to the
  people you need, online or offline.

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Account Management

• Delegate Access
• Password Expiration Notification
• Mailbox Quota Usage
• Account Setup

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Delegate Access

• Give a colleague the ability to manage your
  Entourage Calendar, Mail folders, and Address
  Book using Delegate Access, and control this
  access directly from your Mac.

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Password Expiration Notification

• Receive a notification alert to update your
  account password before it expires.

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Mailbox Quota Usage

• Easily view and manage how much disk space your
  Exchange Mail folders are using to ensure you are
  within your organizations established storage
  limit

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Account Setup

• Setting up your Exchange account in Entourage
  2004 is a snap. Supply the basic user information
  provided by your IT department, and Entourage
  does the rest.

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Sharing Team Resources

• Global Address List
• Scheduling
• Public Folder Preview
• Share Information

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Global Address List

• Easily browse the Exchange Global Address List to
  gain full access to phone numbers, e-mail
  addresses, individual contact information,
  corporate distribution lists and more.

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Scheduling

• Organizing a meeting? Find out when invitees in
  your organization are free or busy before sending
  invitations

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Public Folder Preview

• Quickly preview public folders containing posts,
  calendars and contacts with significant public
  folder performance improvements

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Share Information

• Share out your Exchange Inbox, Calendar, or
  Address Book without having to set up full
  delegate access

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Questions?

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