BASIC EDUCATION INFORMATION SYSTEM (BEIS)

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• DepEd MIS Framework

The BEIS represents statistical data based on
straightforward counts (e.g., number teachers, or
pupils, in a school, the number of instructional
rooms, school furniture (desks, sets of tables
and chairs and armchairs). The unit for the
analysis of statistical data is institutional
individual schools at the lowest level, at higher
levels, school districts, divisions, regions or
the national education system as a whole.
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• DepEd MIS Framework

In the HRIS, the unit of analysis is the person
rather than the institution an individual record
is required for each staff member, teacher or
non-teacher, employed in the education system.
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• DepEd MIS Framework

When fully developed, the MRIS will include
detailed data about physical facilities the
materials used in the construction of classrooms,
for example, their state of repair, their
dimensions. Detailed data concerning school
desks, textbooks and others will also be
included. Geographical information concerning the
location of the school and its access to services
will be likewise included.
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• DepEd MIS Framework

The FMIS shall link to all the others financial
resources are needed for the development of all
aspects of an education system. In particular,
there is a close link between financial data and
payroll data, which shall be included in the
HRIS. In the Philippines as in most other
countries, teachers salaries account for well
over 80 of the total education budget.
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• Historical Development of BEIS
• Original Manual System
• Until 1993, school data gathered and analyzed
  manually.
• Data entry errors and lack of coordination led to
  conflicting statistics.
• Increasing volume of work led to processing
  delays.

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• Historical Development of BEIS
• Early attempts to computerized system
• During the late 1980s, there were two (2)
  attempts to computerize the collection and
  analysis of school data.
• Software development outsourced in both cases.
• However, there were problems in installation and
  utilization. Neither system became functional.

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• Historical Development of BEIS
• UDGS The first computerized system
• UDGS (Unified Data Gathering System) developed in
  1993.
• Software development outsourced.
• Despite bugs and errors in the program, UDGS used
  for data analysis and preparation of Statistical
  Bulletins between 1993 and 2001.

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• Historical Development of BEIS
• BEIS Components
• Module 1 - BEIS Quick Counts
• (Summary data, Government schools only)
• Module 2 - BEIS School Statistics
• (Full data, Government and Private schools)
• Module 3 - BEIS Performance Indicators

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• Historical Development of BEIS
• BEIS The new computerized system
• Development started in August 2002.
• First step development of new BEIS data
  gathering instruments (drafting, field testing,
  and finalization).
• Provision for manual validity checking included.

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• Historical Development of BEIS
• BEIS Flexibility
• Software development entirely by the Research and
  Statistics Division (RSD), Office of Planning
  Service (OPS) team, DepEd Central Office
• Software is written in Visual Basic Application
  in MS Excel
• Software development team members trained in VBA
  in Excel for 72 contact hours.

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• Drafting, field testing and finalization of BEIS
  Data Gathering Instruments

Regional Office
Central Office
Divisional Office
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• BEIS Data Gathering Instruments
• DepEd Order No. 48, Regular Annual Collection
  and Processing of Basic Education Data
• Government Elementary School Profile (GESP)
• Government Secondary School Profile (GSSP)
• Private School Profile (PSP)
• designed to capture the basic education data and
  is distributed to all government and private
  elementary and secondary schools

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• DepEd Administrative Structure

17 Regional Offices
180 Divisional Offices, SY 2002-2003
2,273 District Offices
36,234 Government Elem. Schools 4,422 Government
Sec. Schools 4,529 Private Elem. Schools 3,261
Private Sec. Schools
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• Data collection, processing and submission
  activities

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• Data collection, processing and submission
  activities

Division
Central Region Division
Central Region
Division
Processing of BEIS Quick Counts data by the
Division Offices (Oct-Nov)
Submission of BEIS Quick Counts data to DepEd
Regional Office Central Office (Nov-Dec)
Processing of BEIS SSM (Module 2) (Dec-Feb)
Dissemination of BEIS SSM (Module 2) (Nov-Dec)
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• Data collection, processing and submission
  activities

Central Region Division
Central Region
Timeframe 9 Months
Submission of BEIS SSM (Module 2) (end of Feb)
Generation of School Year Basic Education
Statistics and BEIS -Performance Indicators
(Module 3) (Mar-Apr)
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This years data within the year
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• BEIS Primary MIS of the Department of Education
• BEIS processes and generates the data needed for
  planning, budget preparation, resource allocation
  and performance indicators.
• BEIS analyzes teacher deployment, instructional
  rooms allocation and pupil/student seating ratio.
• BEIS evaluates the performance of the education
  sector in terms of the EFA indicators and other
  related indicators.

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• Features of the BEIS
• Streamlined data gathering instruments with
  manual checks for internal consistency
• Quick counts to provide budget data from schools
  within the year
• Capable of disaggregating by legislative
  district, municipality/city, municipality class,
  urban/rural classification and by gender

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• Features of the BEIS
• Automated reporting for teacher deployment,
  instructional room analysis and school furniture
  analysis
• Decentralized encoding at the divisional level
• Unique School ID
• Software provides computerized validity checks
  during data input.

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• BEIS School Index Number System

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BEIS Quick Count System (Module 1)
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• The BEIS Quick Count System (Module 1)
• Quick Count involves only four major variables
  required for budget planning
• Enrolment
• Teacher numbers (nationally-funded only),
• Instructional room provision
• Seating provision

These can be used to generate ratios Pupil
Teacher Ratio, Pupil Instructional Room
Ratio, Pupil Seat Ratio, indicating where
the main shortages, and surpluses, are located.
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• The BEIS Quick Count System (Module 1) Training
  Workshop

Date October 14-29, 2002 (3 Batches) DepEd Order
No. 211, s. 2002 Participants 34 Regional
Planning Officers Data Entry Machine
Operators 342 Divisional Planning Officers
Data Entry Machine Operators
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• Teacher Deployment Analysis (Rainbow Spectrum)

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• Instructional Room Analysis (Rainbow Spectrum)

Republic Act 7880 An Act providing for the Fair
and Equitable Allocation of the Department of
Education Budget for Capital Outlay. Classroom
Shortage refers to the number of classrooms
whose construction in considering the number of
students divided by the existing number of
classrooms shall result in a student classroom
ratio of 451. Classrooms shall mean those
exclusively used for instructional purposes and
shall exclude offices, libraries, laboratories,
workshops and the like.
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• Output in BEIS Quick Counts Module

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• School Furniture Analysis (Rainbow Spectrum)

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BEIS School Statistics System (Module 2)
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• The BEIS School Statistics System (Module 2)
• The BEIS School Statistics System includes a
  wider range of variables (e.g., enrolment,
  classes, repeaters, dropouts, teachers
  workloads, locally-hired teachers, etc.)

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• The BEIS School Statistics System (Module 2)
  Training Workshop

Date March 17 April 29, 2003 (6 Batches) DepEd
Order No. 77, s. 2003 Participants 34 Regional
Planning Officers Data Entry Machine
Operators 342 Divisional Planning Officers
Data Entry Machine Operators
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BEIS for Private Schools
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• The BEIS for Private Schools

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BEIS Performance Indicators System (Module 3)
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• The BEIS Performance Indicators System (Module 3)
• The BEIS Performance Indicators System calculates
  EFA and other related education indicators (e.g.,
  participation rate, cohort-survival rate, gross
  enrolment ratios, etc.)

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• The BEIS Performance Indicators (Module 3)
  Training Workshop

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• The BEIS Performance Indicators (Module 3)
  Training Workshop

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• The BEIS Performance Indicators Module

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BEIS - MAPS
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National Teacher Deployment, SY 2002-2003
Elementary Schools
Secondary Schools
National PTR 35.75
National STR 40.20
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Regional Teacher Deployment, SY
2002-2003 National Capital Region
Elementary Schools
Secondary Schools
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Divisional Teacher Deployment, SY
2002-2003 Secondary Schools
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Divisional Teacher Deployment, SY
2002-2003 Secondary Schools
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• Future Plans for BEIS Development
• Enhancement
• Incorporate additional data requirements
• (special schools, madrasah, OSY data, ALS)
• Improve the capability of the system in handling
  data analysis
• Linking of all secondary schools BEIS data to
  school maps

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• Future Plans for BEIS Development
• Upgrading of MS-Excel BEIS to MS-SQL BEIS
• In-house development of the system
• Re-training of BEIS development team
• Upgrading of IT equipment
• Installation of BEIS in the DepEd Website
• Data Utilization
• Provide training for regional and divisional
  managers and planners in the utilization of BEIS
  data to support local decision-making.

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• Future Plans for BEIS Development
• Advocacy
• Conduct orientation on BEIS with stakeholders
• Educators
• Legislators
• Local Government Units (LGUs)
• Non-Government Organizations (NGOs)
• General Public

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Thank You!