Old School methods get New School makeover

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Old School methods get New School makeover
A Lesson Plan for online processing of teacher
certification admission
Presented by Kimberly Perez, Carole Preston,
Allegra Castro UTSA College of Education
and Human Development
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Purpose of TCP Admission

• Texas Administrative Code
• Chapter 227-Provisions for Educator Certification
  
• Admission required for restricted course
  clearance and meeting student teaching
  eligibility

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Old School Method (students)

• Required to attend in-person meeting
• Students had to call to reserve a spot at the
  meeting
• Students required to pick up information packets
  for 3
• Applications were given to students after they
  had attended a meeting
• Once student completed application, had to
  hand-deliver to COEHD office

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Old School Pitfalls (students)

• Students complained about finding parking and/or
  skipping class to attend meetings
• Meetings lasted up to 1 hour
• Fee for the information packet
• Response time varied based on students situation
  and advisors workload

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Old School Method
front cover of old school application
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Old School Method
back cover of old school application
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Old School Method (advisors)

• Applications were routed to individual advisors
• Process applications using LMS (Banner) Took up
  to 6 screens to view all pertinent information
• Processing time had to be built into advisors
  administration time
• Data entry and letter processing

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Old School Pitfalls (advisors)

• Finding locations to hold in-person meetings (1.5
  hours long 35 meetings a year)
• Processing one application could take up to 15-20
  minutes
• Timeliness advisor feedback varied to students
  admitted and denied
• Fewer person-to-person appointments

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Old School Method
UTSA uses the Learning Management System called
Bannerto look up student records. Shown here
isthe step-by-step Old School method to
processing apotential candidate.
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New School Makeover (students)

• Students view information about teacher cert
  program online anytime, anywhere
• Students take a quiz that releases the
  application to them
• Application is automated and online
• Students can complete the application procedure
  in less then 20 minutes.
• View the online tutorial (Please be sure to use
  Internet Explorer)

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New School Makeover (advisors)

• Advisors can review 10 applications in 15-20
  minutes
• Timeliness advisors can respond to students
  instantly
• Data collection is improved due to automation
• Centralized and accessibility to applications

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New School Makeover
Taking the elements from the paper application,
we were able to pull information from Banner
onto one screen. An advisor can look for THEA
scores, gpas, and coursework on one Screen
instead of several screens in Banner.
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New School Makeover
SPACMNT, a screen in Banner, is used as a
common file area. Whenever a transaction is
made on a students application, it is marked
in SPACMNT. SPACMNT can be viewed by several
advisors without having to pull a students
file.
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New School makeover
When a student applies to the program, the
system creates an application screen, sends a
note to SPACMNT and also emails the advisor.
The email notifies the advisor of the
application, who can then process the
application.
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New School Makeover
When a decision is made (i.e., cancel, decline,
accept or pending) a comment is placed into
SPACMNT.
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New School Makeover
When a decision is made (i.e., cancel, decline,
accept or pending) an email is also sent to the
student notifying them of the status of their
application.
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New School Growing Pains

• Learning how to use tutorial software
• Meeting our deadlines
• Revamping the PowerPoint presentations
• Identifying ways to spread the word about the
  online tutorial

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New School Opinions

• Highlights from the COEHD survey done
• between Jan 17 July 24, 2007 (100
• students responded to the survey)
• 60 of students are seniors
• 46.5 are seeking EC-4 Generalist Certification
• 36.7 say they learned about the online process
  from their advisors, 23.5 say they learned about
  the tutorial from the COEHD website

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New School Opinions contd.

• Highlights from the COEHD survey done
• between Jan 17 July 24, 2007 (100
• students responded to the survey)
• 61.3 of students felt the quality of the online
  process was Very Easy
• 63.9 of students felt the overall time it took
  to do the online procedure was Very Adequate

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Credits

• Image Credits
• www.uky.edu/libraries
• http//education.gld.gov.au
• www.middlestreet.org
• http//www.uoit.ca
• www.cals.lib.ar.us
• www.bc.edu
• www.des.emory.edu
• www.roughlydrafted.com

• Other Credits
• UTSA Information Technology department

Special Thanks to Joseph Vidaurri, UTSA IT System
Analyst, who helped the COEHD Advising Center
bring its online dream into a virtual reality.