Chancellor’s Office

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Chancellors Office Distance Education
Projects Presenters Peggy Tate, Scott Hamilton,
Disabled Students and Special Programs
Elias Regalado, Fiscal Services Myrna
Huffman, Tonia Lu Tom Nobert Management
Information Services Patty Davis, CCC
Technology Center at Butte College Paul Meyers
California Virtual Campus Cristina Mora,
Distance Education
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The Board of Governors (BOG) approved the
following Distance Education (DE) Regulations in
March 2002, and in July 2002, the Secretary of
State adopted the regulations.

• The regulations set forth the recommendations
  made by the Chancellors Office (CO) and the
  system wide advisory group, Distance Education
  Technical Advisory Committee (DETAC).
• The approved regulations continue to allow
  California Community Colleges to explore and
  develop educational initiatives using advanced
  communication and computing technologies to
  address student access issues related to
  geographical, cultural, disability or facility
  barriers.

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Distance Education Technical Advisory Committee

• Purpose
• To advise the Chancellors Office on strategies
  on implementation and evaluation of distance
  education for the system and to assist in the
  development and enhancement of community
  colleges distance education programs by
  providing technical assistance and related source
  materials on good practices.

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The Most Critical Regulation Changes Issues.

• 55205. Definitions and Application.
• 55211. Instructor Contact.
• 55213. Separate Course Approval.
• 58003.1. Full-time Equivalent Student
  Computation.
• Transfer and Articulation
• http//misweb.cccco.edu/esed/chris/de_guide.doc

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55205. Definitions and Application.

• Distance education means instruction in which the
  instructor and student are separated by distance
  and interact through the assistance of
  communication technology. All distance education
  is subject to the general requirements of this
  chapter as well as the specific requirements of
  this article. In addition, instruction provided
  as distance education is subject to the
  requirements that may be imposed by the Americans
  with Disabilities Act (42 U.S.C. Sec. 12100 et
  seq.) and section 508 of the Rehabilitation Act
  of 1973, as amended, (29 U.S.C. 794d).
   NOTE Authority cited Sections 70901 and
  66700, Education Code. Reference Sections 70901
  and 70902, Education Code.

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• Attributes of a Distance Education Credit Course
  on Weekly, Daily, or Positive Attendance
  Procedures

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.

• Weekly Student Contact Hour Procedure ( Weekly
  Census)
• Daily Student Contact Hours Procedure (Daily
  Census)
• Actual Hours of Attendance Procedure (Positive
  Attendance)
• Independent Study
• http//misweb.cccco.edu/esed/chris/de_guide.doc

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Lets Take a Test Can you pass it? Lecture
Course Internet Course Telecourse Laboratory
Courses
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• The Disabled Student Programs and Services (DSPS)

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DSPS Origin

• The Disabled Student Programs and Services
  (DSPS) was enacted in 1976 through the passage
  of AB 77 (Lanterman), which funded support
  services and instructional programs for students
  with disabilities in the California Community
  Colleges.

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DSPS Overview

• State Funded Categorical Program
• Assistance to Eligible Students with
  Disabilities as they pursue their individual
  educational, personal, and/or vocational goals.

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DSPS Mission

• DSPS provides support services, specialized
  instruction, and educational accommodations to
  students with disabilities so they can
  participate fully and benefit equally in the
  postsecondary educational setting.

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Community College -DSPS Activities

• SUPPORT SERVICES
• Registration Assistance, Counseling, Special
  Assessment
• SPECIAL INSTRUCTION
• Modified Teaching Methods which Complement the
  Students Adaptive Learning Strategies to Meet
  the Special Needs
• EDUCATIONAL ACCOMMODATIONS
• Academic Adjustments

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Chancellors Office -DSPS Activities

• Collaboration and Coordination with other Public
  Agencies, Professional Organizations, and Private
  Consultants to ensure equal access to education
  for students with disabilities.
• Evaluation of individual college DSPS Programs
  to assess service and compliance factors.
• Technical Assistance, Resources, Information, and
  Training to promote student access and success
  through DSPS activities.

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Factors Affecting the Future of DSPS

• U.S. Department of Education, Office for Civil
  Rights Compliance Review (1996).
• Increased Reliance on the Use of Technology
• Growth in Student Population and Diversity
• Expansion of DSPS Beyond Student Services

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Key ConceptsAccess To Print and Electronic
Information

• Access Means More Than The Availability of
  Information.
• Information Must Be Provided in a Timely Manner,
  Accurately, and in a Medium Appropriate to the
  Significance of the Message and the Abilities of
  the Student with Disabilities.

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DSPS Funding (2000-2001)Increasing Access to
Print and Electronic Information

• Local Production of Print Information in
  Alternate Media Format.
• Statewide Center for the Acquisition and
  Production of Print and Electronic Information in
  Alternate Format .
• Alternate Media Guidelines.

• Access to Distance Education and Instructional
  Audiovisual Materials.
• Increase in Staffing (Chancellors Office,
  Colleges, and High Tech Center Training Unit).
• Distance Education Guidelines

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DSPS Funding (2001-2002)Increasing Access to
Print and Electronic Information

• Incorporate Accessibility in Technology II
  Strategic Plan.
• Captioning of Live Distance Education.

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• Management Information Systems

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Distance Education Related Data Elements

• XF01- Session Instruction Method
• XF04 - Session Days Schedules
• XF05 - Session Meeting Time Beginning
• XF06 - Session Meeting Time Ending
• XF07 - Session Total Hours
• XB10 Section CVU/CVC Status

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XF01 - SESSION-INSTRUCTION-METHOD
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XF01 - SESSION-INSTRUCTION-METHOD
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Simultaneous Interaction (71)
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Simultaneous Interaction (71)
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• CCC
• Live Caption

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CCC LIVE CAPTION

• The CCC Live Caption program is
• funded by the California Community Colleges
  Chancellors Office,
• administered by Butte-Glenn CCD
• to assist California community colleges in
  improving their capacities to serve disabled
  student populations
• by providing funding for real-time captioning of
  live distance education courses.
• www.ccclivecaption.com
• Patty Davis - pdavis_at_cccnext.net
• 530-895-2887

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CAPTIONING DEFINITIONS

• Real-time (live) Captioning
• Captions which are simultaneously created and
  transmitted during a class, video program or
  conference. A trained steno-typist does this
  on-site or remotely. Most real-time
  captioningis shown in a scrolling style.
• Closed Captioning
• Captions that appear only when special equipment
  called a decoder is used. Closed captioning is
  typically used for broadcast television and for
  videocassettes of movies which are widely
  distributed.

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CCC LIVE CAPTION PROGRAM

• Criteria
• Reimbursement for only live captioning costs
• Instructional classes only, not administrative
  sessions
• Credit or non-credit classes
• Telecourses (ITV, ITFS) to be reimbursed first,
  then if funds are available, live video-streaming
  or live web casts
• Classes must have occurred after July 1, 2002

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DED CODES FOR DISTANCE EDUCATION INSTRUCTIONAL
SESSIONS

• Data Element Dictionary
• Terminology Interactive Synchronous
  Simultaneous Live
• Passive
  Asynchronous Delayed Not Live

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WHY MUST WE LIVE CAPTION?ITS THE LAW

• According to the U.S. Department of Education,
  Office for Civil Rights (OCR), responding to an
  ad-hoc accommodation request by an individual
  student with a disability is not enough to
  satisfy compliance requirements for distance
  education courses.
• Distance Education courses must be designed in
  such a way that the level of communication and
  course taking experience is the same for students
  with or without disabilities.

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Compliance Laws Concerning Students with
Disabilities

• For more information
• Compliance Requirements
• www.ccclivecaption.com
• Distance Education Guidelines
  www.cccco.edu/divisions/esed/aa_ir/disted/attach
  ments/DEGuidelinesMar2004.pdf
• DE Access Guidelines for Students with
  Disabilities
• www.htctu.net/publications/guidelines/distanc
  e_ed/disted.htm

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CHANGES TO CCC LIVE CAPTION

• All qualified CCCs have minimum baseline
  funding. Live captioning billing over baseline
  funding will be paid in full on a
  first-come-first-serve basis while funding is
  available.
• New application and funding steps
• CCCs will submit applications to CCC Live
  Caption for funding.
• Upon approval of funding, CCC Foundation will
  notify designated captioning vendor of CCC
  approval.
• Captioning company will work out details with
  college to provide live captioning services.
• The captioning company will bill the CCC
  Foundation directly for services.
• Turnaround time for reimbursement of live
  captioning expenses to qualified CCCs has been
  shortened to 7-10 business days from submission
  of the reimbursement application (if college has
  already paid for captioning services).

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• DEC ON-LINE

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California Community CollegesDistance Education
(DE) CoordinatorsInformational Seminar Project
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MISSION

• To provide collaborative opportunities that lead
  to

• Ongoing communication among personnel
  involved
• with distance education coordination.

• Development of effective resources for DE
• Coordinators in California Community
  Colleges

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GOALS

• To promote innovation, responsiveness,
  competency,
• and improved performance of personnel
  involved with
• distance education coordination.

• To provide access to information and
  resources, such as
• guidelines, models, research regarding
  distance
• education issues.

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ANTICIPATED OUTCOMES

• Knowledge of general guidelines, models, and
  resources available to new and existing staff
• Obtain certification recognition for completion
  of program
• Legitimize the necessity of establishing self
  contained distance education programs to
  successfully support all types of distance
  education efforts
• Establishment of a formalized network or
  association within the CCC system for the purpose
  of making recommendations for the benefit of the
  system
• Development of identified skill sets needed to
  manage and support distance education programs
• Clear understanding of Title 5 regulations,
  guidelines and reporting standards
• Collaboration among various segments in
  California Higher Education

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• California
• Virtual Campus

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California Virtual Campus
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Mission

• Assist colleges and faculty in the development
  and delivery of online courses and programs,
  resulting in increased access for students to
  quality community colleges courses, degrees and
  comprehensive student services delivered at a
  distance.

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Core Objectives

• Intra/Inter Regional Coordination and
  Collaboration
• Faculty/Staff Development
• Web Hosting
• Accessibility
• Coordination of student services
• Evaluation

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CVC Reorganization

• Based on function
• CVC2-Statewide Hosting
• CVC4 Statewide Online Faculty Training/Student
  Support Services
• PDC- Online Catalog/Learning Objects Repository
• CVC1- Coordination of Strategic Planning
• CVC3-Coordination of Evaluation

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CVC/CCCConfer Online Conference

• Completely Online-Spring 2005
• Watch for Call for Proposals October 2004
• Conference includes
• Presentations
• Interaction
• Keynotes
• Vendor

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Mission

• The mission of the California Community Colleges
  Satellite Network (CCCSAT) is to provide the
  highest quality digital telecommunications
  delivery system for distance education in the
  State.

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The Core of CCCSAT

• CCCSATs state-of-the-art Network Operations
  Center (NOC) and satellite uplink facility
  deliver an impressive array of technology
  equipment supporting the broadcast channels to
  134 receive sites (CCCSAT Affiliates) in the CCC
  system.

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CCCSAT Technology

• A fully redundant uplink system compliant with
  Intelsat specifications.
• An all digital broadcast and production facility
  provided by Palomar College is capable of
  producing commercial broadcast quality television
  programming.
• Motorola broadband DigiCipher II technology, that
  securely delivers channels to CCCSAT affiliates.

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CCCSAT Technology

• PanAmSats Galaxy X, that receives the CCCSAT
  signal for broadcast to North America, Alaska,
  the Hawaiian Islands and the Caribbean.
• A backup generator capable of guaranteeing
  broadcast 24/7, 365 days through a 200-kilowatt
  uninterruptible power source for the entire NOC.

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CCCSAT Technology

• Access to various video conferencing technologies
  that can be rebroadcast over the CCCSAT Network.
• A broadcast quality optic video and audio link
  from the Pacific Bell hub.
• Minerva video decoders that enable high-quality
  video transmission over data network.

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Broadening Programming via the Affiliates
Contribution Network

• Diversity Hours
• Native American
• African American
• Hispanic
• Vietnamese
• Health Hours
• Arts

• Professional Development
• Academic/Library
• News
• Shared Governance
• Technology