BCeSIS for Independent Schools

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BCeSIS for Independent Schools
April 2008
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What is BCeSIS?

• British Columbia Enterprise Student Information
  System
• A web-based system
• Replaces 25 existing student information systems
  (SIS)
• All 60 school districts, over 100 independent
  schools and some First Nations schools have
  signed the Memorandum of Understanding (MOU) to
  join BCeSIS.

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Who uses BCeSIS?

• As of March 2008
• 1068 schools are using BCeSIS including 43
  independent schools.
• 310,000 students are in BCeSIS (over 1/2 of
  provinces student population)

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Benefits of BCeSIS

• Ease of transfer of student data between schools
  
• Consistent and standard student record keeping
• Ease and efficient reporting to the Ministry.
• 1701
• TRAX
• Technology support and development from Vendor

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What can BCeSIS do?

• Enrollment and Registration of Students.
• Course Management and Scheduling
• Attendance
• Marks and Report Cards
• Reporting
• Special Education
• Incident and Injury Management
• Teacher Assist (Gradebook)
• Student and Parent Assist (testing phase)

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What BCeSIS is not!

• An accounting and tuition system
• A trend analysis tool
• Data Exchange System
• Student Information System for daycare and Adult
  Education

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Common Misconceptions
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How is BCeSIS governed?

• Ministry and School Partnership.
• Service Management Council (SMC)
• 60 district and 6 Independent school members
• SMC Executive
• 10 members with 1 seat reserved for Independent
  schools
• iGroup Board
• 1 member from each of 5 FISA associations
• FISA sub-committee

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Role and Services of iGroup

• Centralized project management and
  representation
• Helpdesk Services
• Training Support
• Security Management and Central Configuration

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BCeSIS Security

• Ministry has only access to data the school
  authorizes in BCeSIS.
• Provincial Security Measures
• Criminal Checks
• Secured rooms
• Encrypted data and storage
• Back-ups
• Privacy Officer
• School Security
• Each school has access to only their data
• Security roles and limitations for users

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Implementation Process

• Sign MOU with Ministry of Education, if your
  school has not already done so
• Planning Stage
• Goals and objectives
• Involve various groups of people
• Communication plan
• Resources (Technical and Human)

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Implementation Process

• Training and Implementation Stage
• Define Timeline for implementation
• Two Options available for training/setup
• attend one of three training sessions around the
  province (Prince George, Victoria, Kelowna) with
  iGroup trainers. (3 days)
• schedule training session with Project Manager
  in Vancouver. (2 days)

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Business Change

• The way processes have been done
• Vs.
• The way processes need to be done

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User Conference

• May 8th and 9th 2008 in Richmond BC.
• Provide a forum where BCeSIS users can learn
  about new developments, share their experiences,
  and exchange information.
• An excellent opportunity for current and future
  BCeSIS users to learn from their peers.
• Presentations and panel sessions will be
  organized around the needs of various groups of
  users, such as teachers, counsellors,
  technologists and school administrators.

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Questions?
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• Contact Information
• Andrew Smit Project Manager
• [phone]
• andrewsmit_at_bcesisigroup.ca
• Ministry of Education
• Andrew Macauley Director CSI
• [phone]
• Andrew.Macauley_at_gov.bc.ca
• SMC Representatives
• Allan Garneau (AMG) - allang_at_dccnet.com
• Bill de Jager (SCS) - bill.dejager_at_twu.ca
• Clayton Chalifour (ACSI) - cchalifour_at_papcs.com
• Sue Leighton (ISA) - Sue.Leighton_at_meadowridge.bc.c
  a
• Wilma Jamieson (CIS) - wjamieson_at_cisdv.bc.ca
• http//www.bcesisigroup.ca