EHS-MS Technology Update Harold Burchfield IS&T EHS Project Manager

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EHS-MS TechnologyUpdateHarold BurchfieldIST
EHS Project Manager
June 23, 2004
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Motivation EPA University Initiative

• The Environmental Protection Agencys (EPA)
  University Initiative EPA enforcing
  environmental laws beyond Industry to Higher
  Education
• Yale, Brown, Stanford, Boston University among
  others subject to enforcement
• MIT inspection in May 1998 resulted in a Consent
  Decree w/ the EPA. Lincoln Labs will also comply
  to the Consent Decree.
• EPA found common problems in environmental
  management in higher education
• No organizational infrastructure for compliance
  w/ environmental laws locally and centrally
• No clear delineation of roles, responsibilities
  and accountability for compliance locally and
  centrally
• No systems approach to environmental management
• Inadequate institutional knowledge of materials
  in use locally for compliance and emergency
  response
• Inadequate regulatory training of faculty,
  principal investigators, staff and students who
  manage regulated materials

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EPA-MIT Consent Decree Components

• Environmental Policy completed see
  web.mit.edu/environment
• Committing to compliance, continuous improvement
  in environmental performance, and adequate
  resources
• Functional Organizational Infrastructure with
  clear roles, responsibility, and accountability
  in DLCs and in EHS Office and MIT to ensure
  compliance
• Identify positions with EHS responsibilities, EHS
  duties in position descriptions and Organization
  charts completed
• PI Space Registration using SAP EHS module
  underway, Phase 1 of SAP project
• Regulatory RCRA/SPCC Training and Education re
  EHS Roles and Responsibilities Employing
• Uniform Materials Chemical Hygiene
  Plans/Flexible Delivery completed
• Training plan Describing how training will be
  implemented and records kept and how those
  needing training will be identified initially and
  begin implementing completed
• Central Record Keeping for Institute
  accountability and reliable identification of
  those to be trained (through interface with HR
  Payroll)- 4 year deadline planned
• Training Needs Assessment using SAP EHS module
  planned, Phase 3 of SAP project
• Standard, Self and Outside Audits Other
  Controls/Preventative Measures
• Uniform Audit Forms completed
• Develop Audit Program and Begin Implementation
  underway
• Findings (inspections, incidents, corrective
  actions, consequences) using SAP EHS module
  planned, Phase 2 of SAP project
• EHS Manual completed - see informit.mit.edu
• Pollution Prevention and Sustainability underway
• Full Implementation of EHS-MS Manual including
  Automation Features underway
• Outside Consultant Verification of EHS-MS planned
• Identify Consultant - (March 18, 2006, 6 months
  after planned September 18, 2005 completion)

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EHS-MS Technology Project Plan
Task
Timeline
1. Web Portal
2. All Application Design
3. PI Space Registration Inv. (phase 1)
4. Findings Inspections (phase 2)
5. Training Needs Assessment (phase 3)
6. Management Reports
7. Roles Security
8. Existing Solution Support
9. Project Change Management
5/2004
8/2004
11/2004
2/2005
5/2005
9/2005
2/2004
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EHS-MS Technology Solution
Program Applications

• Radiation Protection
• Bio-safety
• Environmental Mgmt.
• Industrial Hygiene
• Safety

TBD
TBD
Digital Certificate
Records Retention
TBD
EHS Portal
AUGUST 2005

• Environment
• Emergency
• EHS-MS

PI Space Reg.

• PI Registration
• Room Registration
• Emergency Contacts
• Reports

Data Warehouse
SAP
OCTOBER 2004
OCTOBER 2004
Hazards

• Hazard Registration
• SARA Reporting
• Local Inventory
• Reports

EHS-MS Manual
SAP
OCTOBER 2004
Offline DB
JUNE 2004
MARCH 2005
Training Requirements
Training Events
Web Course Delivery

• Cert. Rules Engine
• Needs Assessment
• Training Records
• Reports

• Course Reg.
• Record Completion

• Course Information.
• Take Course

SAP
MARCH 2004
SEPTEMBER 2005
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EHS-MS Technology Update

• Initial web version of EHS-MS Manual has been
  developed and submitted to the EPA (see
  informit.mit.edu)
• PI Space Registration and SARA (Superfund
  Amendments and Reauthorization Act) Reporting
  requirements have been developed and locked-in
  with the help of the MIT EHS Working Committee
• SAP ASAP methodology will be used for SAP
  components of project
• The Technology Team has finished the ASAP
  business blueprint of the EHS module (Industrial
  Safety and Hygiene component ) for PI Space
  Registration
• The Technology Team is about to begin the ASAP
  Realization phase for PI Space Registration. EHS
  module that will leverage standard SAP
  functionality that integrates with Human
  Resources and Plant Maintenance data
• The user Interface is being designed as an easy
  to use web front-end that will simplify the
  complexities of the SAP interface
• The Reports Team released a draft version of the
  training reports with an easy to use dashboard
  interface
• Lincoln and Campus are working together to
  develop a cost effective technology solution that
  will meet the needs of both locations

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mySAP PLM EHS Capabilities
Dangerous Goods Management
Industrial Hygiene and Safety
Hazardous Substance Management/ Product Safety
Occupational Health
Waste Management
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Some mySAP PLM EHS Customers

• Monsanto
• Nalco
• Novartis
• RAG
• RWE
• Sigma-Aldrich
• SKW Trostberg
• Stockhausen
• VIAG
• Veitsch-Radex
• Volvo Aero
• Wacker Chemie
• Witco
• Zeiss

• Eastman Chemical
• ExxonMobil
• Henkel
• Herberts
• Hoechst-Gruppe
• F. Hoffmann-La Roche
• ICI Australia
• Lyondell
• Lockheed
• Master Builders
• Meteor
• MCM

• Ashland-Südchemie- Kernfest
• BASF
• Bärlocher
• Ciba Spezialitäten-chemie
• Clariant
• CN Rail
• Colgate-Palmolive
• Deere
• DeutscheTelekom
• Deutsche Steinkohle AG DSK
• Dow Corning

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mySAP PLM EHS Is for All Industries
Substances
Work Areas
People
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Industrial Hygiene and Safety Functions
Site Inspection
Work Area
Health and Safety Briefing
Exposure Log
IHS Information System

Incident/Accident Management
Risk Assessment
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Industrial Hygiene and Safety Work Area The Key
to It All
Plant Maintenance
Risk Assessment
ExposureLog
Occupational Health
Production Planning
Work Area
Functional Locn Exposure Group Work Center
Storage Location Material
StandardOperatingProcedure
Health and Safety Briefing
Product Safety
Human Resources
Site Inspections
Incident/ Accident Mgmt
Materials Management
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EHS Module Relationships
DLC Committee Dept. Head EHS Lead Contact EHS
Coordinator
HR
Work Area EHS DLC
Org Units
HR
Principal Investigator
Work Area EHS Room Set
MM integration apply to the current
implementation for Lincoln Labs
MM
EHS Representatives
Work Area EHS Room or Subroom
HR
PM
Functional Locations (Room Level)
Emergency Contacts
Other
Phase 2
Phase 2
Substances
- Quantities
Corrective actions Consequences
Triggers
PM Work Order
SARA Title III
Hazards
Inspections
Operations Center
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PI Space Registration - Mockup
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Thank you for your attention!
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Training Reports Dashboard
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Training Reports