Yuma County Airport Authority

1
Welcome

• Yuma County Airport Authority
• Pre-Proposal Conference
• Aviation Industrial Center in DCC

2
Two Project Opportunities

• Two Potential Leads
• C-5 Galaxy Refit Center
• T-50 Export Trainer/Attack Aircraft
• Plus a Warm-Up

3
Two Recent Requests from Lockheed
Aircraft Assembly Complex for the T-50
Aircraft Refit Complex for the C-5
4
C-5 Complex 150,000 Sq. Ft. Office
5
C-5 Complex 150,000 Sq. Ft. Warehouse
6
C-5 Complex 275,000 Sq. Ft. Aircraft Hangar
C-5 A Galaxy Refit
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Other Request from Lockheed
8
175,000 Sq. Ft. Aircraft Assembly Bldg
9
15,000 Sq. Ft. Paint Barn
10
19,000 Sq. Ft. Engine Test Facility
11
Fuel Farm
12
Three Hangars of 23,000 Sq. Ft. Each
13
First we Must Build an Aircraft Parking Apron
14
FY 11 DCC Apron Phase 2
10.0 Million
CY 2010
CY 2011
CY 2012
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Ready for Development
Construction 12 Months
Contract Award
Grant Award
Bid Open / Grant Application
Budget Appropriation
Earmark Action
Meet Congressman Grijalva
15
Other Available Development Space

• Ready to Build
• Next to CBP
• Funded by Airport Grant Funds

16
Aviation Industrial Center

• Must be a Multi-Tenant Facility due to funding
  restrictions

17
Concept

• Small Aviation Industrial Center

18
Take the NASA Hangar x 2
19
Take the Office and Shop off the Front
20
Squish the Office to One Story
21
Put Two Office/Shop Areas Together
22
Put That Between the Two Hangars
23
Two Hangars Four Offices Six Suite Nos.

• Multi-tenant Facility
• An Aviation Industrial Center

Hangar Suite
Offices Shop
Hangar Suite
24
Dress it Up
25
Add Parking, Plants and Social Areas
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View from Flightline Area
Offices Shop
Hangar Suite
Hangar Suite
27
Aviation Industrial Center

• Budget is 4M for construction MAX!!!
• NASA Hangar was 2M

28
YCAA Consultant Selection Process

• FAA guidelines in Advisory Circular 150/5100-14d
  for Consultant Selection
• Title IX of the Federal Property and
  Administrative Services Act of 1949 requires that
  qualifications based selection procedures be used
  for the selection of firms to perform
  architectural and engineering services.
• The selection of consultants must be made on the
  basis of fair negotiations and equitable fees and
  through selection procedures that are
  professionally acceptable, ensure maximum open
  and free competition, and avoid any suggestion of
  unfair or unethical conduct.

29
FAA Criteria (AC 150/5100-14D)

• A/E Experience
• Team Experience
• Firms Reputation
• FAA Knowledge
• DoD Knowledge

• Workload Plan
• Delay History
• Yuma Awareness
• Insight to Problems
• Level of Interest

30
Our RFQ Package 9 to 10 Pages

• Cover Sheet
• Team Members Background
• Relevant Experience
• Time Line
• Technical Approach
• Optional Information
• Plus Illustrations

31
Selection Panel Example

• MCAS Engineer Division Chief (retired)
• Airport Chief Financial Officer
• Airport Director of Operations
• GYEDC Airport Liaison Consultant
• Others as Required
• Airport Director (Advisor, non-voting)

32
Scoring the Proposal

• Eight of ten criteria are objective
• You get points or you dont
• Scored by administrative staff
• Two criteria are subjective
• Selection Panel reads the narrative, looks at the
  entire proposal and makes a judgment.
• Zero to ten points

33
Terminal Modification - 4 Firms

• Barry Patterson
• Fischer Architects

• Nicklaus Engineering
• DWL Architects

34
Taxiway F, Y 6 Firms

• Armstrong
• Huitt
• Kirkham

• Morrison
• Nicklaus
• Wilcox

35
Concourse Expansion - 6 Firms

• Corgan Architecture
• Barry Patterson
• EMC2 Architects

• CS Engineering
• TranSystems Engineering
• DWL Architects

36
DCC Hangar 4 Firms

• Architecture West
• DWL Architecture

• Barry Patterson
• EMC2 Group Architects

37
Rolle Field 4 Firms

• Dibble Engineering
• Armstrong Consultants

• Morrison-Maierle
• CS Engineering

38
DCC Apron 4 Firms

• Nicklaus
• Armstrong

• Morrison-Maierle, Inc
• Huitt Zolar

39
Master Plan 6 Firms

• Armstrong Consultants
• CS Engineers, Inc
• Crawford, Murphy Tilly

• Morrison-Maierle, Inc
• Ricondo Associates, Inc
• The Louis Berger Group

40
Parking Lot Reconfiguration

• Direct Contract to CORE Engineering Services
• Small contract, direct billing
• Scope of work
• Reconfigure parking lot
• Restriping
• Traffic Flow

41
Yuma Pilot Center

• RFP for Design Build Project
• LoCoco Pilkington
• Yuma Valley
• Pilkington Commercial Construction

42
Develop New Airport Emergency Plan

• Kimley Horn
• Direct Hire due to small nature of project (i.e.
  15K to 20K)
• Familiarity with FAA Emergency Plan guidelines

43
Our Contract History

• Terminal
• Taxiway F Y
• Concourse Expansion
• DCC Apron
• Rolle Taxiway, Apron
• DCC Hangar
• Master Plan
• Terminal Parking
• Yuma Pilot Center
• GA Apron
• New Emergency Plan
• Taxiway Z
• Airfield Lighting

• Fischer
• NEI
• DWL
• NEI
• Morrison
• Architecture West
• Ricondo
• CORE
• LoCoco Pilkington/NEI
• NEI
• Kimley-Horn
• TBD
• TBD

44
Complaint from Community

• Why arent you using local firms?

45
The Team 6 potential members, 60 Points

• Emphasis on Local A/E Talent 30 Points

Architect
Civil
Electrical
Mechanical
Structural
Other?
46
Relevant Experience

• 10 possible references 10 Possible Points
• Points for each relevant project
• One point for relevant project
• Zero points for non-relevant projects
• Objective Find Capable Firm

47
Relevant Projects (not all inclusive)

• Airport

• Non-Airport

• Hangars
• Terminal Projects
• Runways / Taxiways
• Military Construction

• Retail Centers
• Strip Malls, Shopping Malls
• School Buildings
• Government Buildings

48
Team Members 30 Points

• Ten check boxes for each team member
• Half point per relevant project worked on
• Objective
• Stop experienced firm assigning
  junior/inexperienced team.

2 Points
49
Reputation

• Ten possible points
• We actually call your references
• We ask specific questions about satisfaction,
  cost overruns (change orders) and project delays

50
Knowledge of FAA policies, etc

• Ten possible points
• One point for each obvious FAA project on the
  relevant experience page
• Objective Our design work must be in full
  compliance with FAA Advisory Circulars
• The Advisory Circulars are extremely detailed and
  over every aspect of engineering design on
  runways and taxiways
• A firm that is NOT familiar with the ACs will
  not meet FAA design requirements

51
Advisory Circulars cover

• FAA Asphalt oil content
• Airport Aprons
• Aircraft Radius of Turn
• Airplane Design Group
• Imaginary Surfaces
• Lighting requirements
• Signage Markings

• Fleet Mix
• Jet Blast Effects
• Noise Considerations
• Airport Capacity
• Crosswind Analysis
• Taxiway Fillets
• Separation Standards

And much, much more
52
Knowledge of DoD aviation

• Ten points possible
• One point for each Army or Air Force project on
  Relevant Experience page and 3 points for each
  Navy/USMC project
• Objective Watch for DOD traps
• Imaginary surfaces, military security, military
  operations, etc. (very important to MCAS)

53
Work Load and Schedule

• Ten Possible Points by Formula. Factors are
• Allocated of Team Members
• Proposed Schedule Time we estimate
• Objective Is your proposal reasonable for the
  Scope of Work that we presented?

54
Delay History Customer Satisfaction

• Ten points possible
• Call references
• Ask specific questions about dissatisfaction or
  inability to keep to the schedule, both design
  and construction
• Ask about change orders
• Objective Avoid firms who are over-committed or
  execute poorly.

55
Last Two Criteria

• Subjective In Nature
• Selection Panel Scores
• Based on Technical Approach and Optional
  Information
• Is proposal filled with Blah, Blah Engineer-Speak
  or
• Is the proposal centered around our project?
• Few actually address project details (????)

56
Local Knowledge

• Does the Proposer indicate an awareness of
• Local conditions
• Relevant local projects
• Experience of local agencies
• Related histories
• Objective Is the Firm knowledgeable of State,
  City and County policies and familiar with our
  Airport

57
Insight into this Project

• Does the Proposer demonstrate an understanding
  of
• Projects potential problems
• Airport's concerns
• Objective Firm listens when we speak

58
Optional Illustration Pages

• New for this RFQ
• Picture worth a thousand words
• Proposers Role in Project Illustration
• Percentage of effort in Overall Project
• Objective Identify artistic capability and
  illustrate firms prior successes

59
Summary of our RFQ Procedures

• Our RFQ is very specific
• We try to make it easy to fill out
• Easy to highlight your firm
• Easy for scoring committee to use

60
DBE is a Factor

• We have a history of not meeting our DBE goals
• This will eventually cause problems getting
  future grants
• This is a government bureaucracy empire that is
  growing
• We must (?) spend a certain percentage of grant
  money on DBE firms (Disadvantaged Business
  Enterprises)
• Not built into RFQ but worth 2 bonus points per
  DBE

61
Questions?
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Let your imagination soar . . .
. . . at Yuma International Airport