Workday Employee Launch

1
WorkdayEmployeeLaunch

• Slightly modified from Workday Employee Launch
  presentation
• Review notes section to see further details
  relating to the slide

• February 2012

2
Agenda

• Workday overview
• Using Workday as employees
• Next Steps

3
Intended outcome from today

• You will
• Understand what Workday is and when to use it
• Understand the benefits of Workday
• Know how to input access information from
  Workday
• Know where to get support find supporting
  documentation

4
Introducing Workday- Integrated Employee
Information System
5
Workday at a glance
Workday Human Capital Management (HCM) is the
leading unified HR and Talent Management solution
on the market today Next generation of Software
as a Service (SaaS) business services

• Configuration vs Customization
• Iterative methodology

6
Operate as a Global Business

• Deliver key real-time, global workforce business
  intelligence
• Drive productivity
• Global process standardization, system
  consolidation and automation of manual processes
• Provide a global system with Leader and Employee
  self service access

7
Workday services at CAE
X
X
X
8
Benefits of Workday for Employees

• Ownership of personal information.
• Access to your work-related information (ie.
  compensation)
• Increase the visibility of your expertise and
  career interest with the Talent profile
• View information about the organization
  (organizational charts)

9
Using Workday
10
Logging In/Navigating- Diane

• Show some of the material from Sharepoint (ie.
  Worklets Icons)
• When mention workfeeds, also mention outlook
  notification- not available for UAT but will be
  there for launch

11
Workday Basics- Demo

• Navigation
• All about Me (configure)
• My Workday 2.0 (add favorite)
• Search bar, tabs on right,
• Organizational Swirl

12
Who has access to information

• ALL Employees
• Access to their own personal and work related
  information.
• Access to minimal information about others
  globally (similar to outlook)
• For example management hierarchy, location, job,
  contact info
• Managers
• Will have access to all employee work related
  information for employees reporting to them or
  below them in the management chain.
• Do not have access to worker personal information
  except for the date of their birthday (not year)
• HR
• HR business partners will have access to all
  employee information in the organizations they
  support.
• Corporate HR teams will have access to
  information only relevant to their area of
  responsibility.

13
Employee Initiated transactions in Workday

• As the owner of their personal information
  employees initiate actions related to this
  information. Examples are
• Change Legal Name
• Change Preferred name
• Change Primary Address
• Change Business Title
• Change Marital Status

• Change Personal Information
• Correct Date of Birth
• Request Leave of absence
• Request Return from Leave
• Create talent profile

Ownership remains the same..Now it is done
directly in Workday
14
Leave of Absence

• The employee should initiate a leave of absence.
• If required, the Manager can place an employee on
  leave.
• Leave types include
• Personal Leave
• Educational Leave
• Maternity, Paternity, Parental Leave

Sick days, public holidays and vacation days are
not captured in Workday. There is no change in
how they will be tracked.
2
15
Talent process overview
16
Talent Profile
Complete by March 16th- Opportunity to win 1 of 4
iPads
17
Talent Process Demo - Talent Profile
18
Talent Process Demo - Talent Profile Add
Language, Accomplishment
Help text at the top of each section to provide
guidance
19
Talent Process Demo - Save for later
When you click Save for later and you want to
go back to your information, you have to refer to
your Inbox, either as a Worklet or on the tab on
the right side of the screen. You will also find
it in your Workfeed It will show as a Revise
action
20
Talent Process Demo - Talent Profile Career
Interest
21
ALDP-PFDP Timeline
May 25-June 11th Final review discussion and
Salary increase process
Training on using Workday for PFDP
22
Support

• Reference/Training Material access via
• Step by steps
• Quick Reference Guides
• Frequently Asked Questions (FAQ)
• Terminology
• Your Manager
• HRBP Support
• Technical issues- CAE Workday e-mail
  (WorkdaySupport_at_cae.com or WorkdaySupportServices)
  

23
Quick Reference Glossary of Terms
Sample
24
Quick Reference Employee Services Websites
Sample
25
Next Steps for you

• Review your personal information in Workday for
  accuracy
• Complete your Talent profile by March 16th
• Explore Workday