Developing Professional Communication Skills

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Developing Professional Communication Skills

• Agriscience

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Business Meetings

• Order of Business (Agenda)
• Keeps the meeting moving forward
• An agenda or outline of what will take place
• Framework for the development of a good business
  meeting

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Outline- Order of Business

• Opening ceremony
• Call to order by the president
• Minutes of last meeting
• Secretary
• Reports on Chapter POA
• Officers and committee chairs
• Old Business
• unfinished business

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Outline- Order of Business

• New Business
• Presented by members in the form of motions
• Adjournment and Closing Ceremony
• Passed motion to adjourn
• Consensus of the group

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Activity

• Prepare an Order of Business for a chapter FFA
  meeting
• Explain who will be responsible for each part
  (give specific names)
• The meeting must have business, entertainment,
  and an opening and closing ceremony

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Parliamentary Procedures
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What is Parliamentary Procedure?

• Parliamentary procedure is a systematic way of
  organizing meetings.
• Governed by Roberts Rules of Order.

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Purposes

• To focus on one item at a time
• Extends courtesy to everyone
• Observes the rule of the majority
• Ensures the rights of the minority

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The Gavel

• The president uses the gavel to control aspects
  of the meeting.
• The number of taps determines the meaning.

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Number of taps

• One Tap
• Tells members to be seated
• Used after passing or rejecting a main motion
• Used after the announcement that the meeting is
  adjourned

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Number of taps

• Two taps
• -calls the meeting to order
• Three taps
• -symbol to rise during opening/closing
  ceremonies
• Series of taps
• -used to bring the group to order

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Presiding Officer
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Presiding Officers

• Examples
• Company Chairman
• Organization President
• Speaker of the House
• Chapter FFA President
• Must be fair and impartial
• Must relinquish the chair when the president
  desires to discuss business

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Motions
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Main Motion

• Used to get group approval for a new project or
  some other course of action
• Wording I move NOT I make a motion

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Main Motion

• Requires second
• Debatable
• Amendable
• Majority vote required
• Can be reconsidered

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Amendments

• Used to change a main motion
• 3 ways to amend addition, substitution,
  striking out
• Wording I move to amend the motion

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Amendments

• Requires second
• Debatable
• Amendable
• Majority vote required
• Can be reconsidered

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Adjourn

• Used to end a meeting
• Wording I move to adjourn

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Adjourn

• Cannot be debated
• Cannot be amended
• Cannot be reconsidered
• Requires second
• Requires majority vote

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Point of Order

• Used when one believes a parliamentary error has
  been made
• Wording I rise to a point of order

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Point of order

• Not debatable
• Not Amendable
• Does not require second
• Cannot be reconsidered
• No vote required

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Previous question

• Used to stop debate and vote
• Wording I move to previous question

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Previous question

• Second required
• Not debatable
• Not amendable
• Can be reconsidered before vote
• 2/3 vote required

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Refer to committee

• Used to gain more information on a motion before
  voting
• Wording I move to refer this motion to a
  committee to report at our next meeting.

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Refer to committee

• Second required
• Debatable
• Amendable
• Can be reconsidered
• Majority vote

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Suspend the Rules

• Used to allow the chapter to act in a way that
  would be against the rules of parliamentary law
  or the constitutional laws of the organization
• budgets issues
• 2/3 or majority votes

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Suspend the Rules

• Second required
• Not debatable
• Not amendable
• 2/3 majority vote required

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Assignment

• Write two motions that could be used in an FFA
  meeting. With each motion you should also write
  an example of good debate or discussion that
  could be used to defend or contest each motion.

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Public Speaking
Objective Describe the major types of speeches
and the variables to be considered when
presenting speeches
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Public Speaking CDEs in FFA

• Prepared Public Speaking
• memorized using a manuscript
• based on an agriculture topic
• Extemporaneous Speaking
• 30 mins to prepare
• given without using a manuscript or from
  memorization
• very little preparation ahead of time

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Benefits of GOOD Communication

• One of the most important factors in determining
  career success
• Oral communications always one of top skills
  demanded by employer- what occupation doesn't
  need it?
• It will help you speak out in important
  situations, as parent, citizen, customer, tax
  payer

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Benefits of GOOD Communication

• It is the nature of human to form groups-
• Relationships depend on communication skills
• Learn the ability to
• persuade others
• change things for better
• seek civil justice, human rights
• democracy-freedom of speech

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Building a Speech
Introduction
Body
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Introduction

• Capture attention
• Enthusiasm and Emotion
• Indicate the need for the speech
• Makes the audience want to know more
• Short stories and real life is a good start

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Body

• The largest part of the speech
• Contains the information you want to tell
• Consist of several major points surrounded by a
  central objective

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Conclusion

• Remind the audience of the objective or topic
• Move people to action
• Use powerful well planed words

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Practice! Practice! Practice!

• Preparation, practice and more practice
• Practice in front of others
• Have people provide feedback
• Watch and listen to yourself
• Use a mirror
• Video

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Delivering a Speech

• Know your audience and what to expect
• Stage Presence is the speakers
• attitude
• ease before the audience
• confidence
• personality
• poise
• body posture