Fleet Mission Statement

1
Fleet Mission Statement

• To establish efficient and effective delivery of
  fleet services by providing safe, reliable,
  economically and environmentally sound
  transportation and related support services that
  are responsive to the needs of our customers and
  that conserve vehicle value and equipment
  investment.

2
Fleet History

• Outsourced to ARA and MLS / Ryder from 1982
  1990
• Brought back in-house September 1990 due to
  lack of service concerns and cost over runs.
• Prior Management fined by DEP for environmental
  violations in 1993

3
Fleet Facility

• Facility constructed in 1992
• Located at 2955 Vanburen St., Ft. Myers
• 10 acre site 40,000 sq. ft. facility
• Approx 30 of facility leased to
• Lee Co. Sheriffs Fleet

4
Recognition

• 6 years as an ASE
• Blue Seal Shop
• 8 Master technicians
• 2 EVT Master techs
• 75 ASE certified in at least one area

5
Recognition

• 1 Fleet in North America in 2004
• Continuously included in the top 100 fleets in
  North America - Hall of Fame
• Runner-up for national Fleet Masters Award (2009)
• Three (3) Certified Equipment Managers
  Association of Equipment Management
  Professionals
• Included in the top 30 Fleet Managers in U.S.
  for 2008
• Listed in 30 Fleet Women of Influence
• May 2009- Automotive Fleet Magazine

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Fleet Shops

• Heavy Truck and Equipment (5)
• Emergency Response (4)
• Car/Light truck (6)
• Preventative Maintenance (4)
• Infield Service Trucks (2)
• Welding (1)

7
Parts Warehouse

• 2009 STATISTICS
• Inventory - 245,084
• Distinct Parts 3,399
• No. of Parts 34,922
• Fill Rate - 87
• Discrepancy - 0.022
• Staff 3
• Just in Time vs. Just in Case

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Core Services

• Fleet Services
• Centralized record keeping (Legal)
• Equipment replacement planning
• Specification development
• Equipment acquisition (standardization)
• Equipment disposal (Florida Statute)
• Mechanic training
• New product research
• Alternative fuels research/ environmental
  compliance
• Vehicle / Equipment Leasing vs. Purchasing

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Core Services (cont.)

• Preventative Maintenance
• Lubrication/Oil and fluid change
• General 6 month, 6000 miles
• Severe Duty 3 month, 3-4000 miles
• Equipment inspection
• Safety inspections
• In-field maintenance of Heavy Equipment that is
  too large / costly to bring to Fleet for service
• Increase repair before breakdown ratio
• PM Compliance 97

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Core Services (cont.)

• Equipment Repair Services
• In-Shop / In-field Repairs
• Scheduled / unscheduled / emergency
• Warranty service
• Failure analysis
• Welding / Fabrication
• Equipment Modifications
• 24/7 Emergency Response

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Core Services (cont.)

• Parts Warehousing
• Long-term contracts with major suppliers
• Bulk lubrication products (shop)
• 24-hour turn around on most non-stock parts
• Multiple sources for parts acquisition
• Annual parts inventory
• Product warranty tracking
• Thirty minute hot shot of stock parts from
  major vendors

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Core Services (cont.)

• Fueling Services
• Operate eight fueling sites throughout Lee County
• Automated odometer updates for County vehicles
• No keys or cards required / No cross-fueling
• Inter-agency use of fueling facilities
• Road side assistance
• Truck to location within one hour
• Fleet staff to respond if vendor cannot or if
  operator is in unsafe situation
• 24/7 availability of on-call Fleet technician

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Core Services (cont.)

• Equipment Support Services
• Accident damage analysis / assistance
• Tag / Title work
• Operator training (fleet equipment)
• Loaner vehicles while vehicle is serviced or for
  out of county travel

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Five year Budget
2006
2007
2008
2009
2010
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Annual Budget by Category
16
Where are we today?

• Our Fleet
• Board of Co. Comm. 1,649
• Const. Off./Courts/State 117
• Fire Districts 87
• TOTAL 1,853

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Allocation by Department
18
Where are we today?
19
Five-year history
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Fuel Pricing

• FY 03-04
• Unleaded 1.42 Diesel 1.33
• FY 05-06
• Unleaded 2.33 Diesel 2.37
• FY 07-08
• Unleaded 3.03 Diesel 3.23
• FY 08-09
• Unleaded 1.86 Diesel 1.91
• Highest CPG 3.82 4.29

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Fuel Pricing

• What retail customers pay for
• Taxes 20
• Dist. Mktg. 16
• Refining 12
• Crude 52

22
County Fuel Usage
2005
2006
2007
2008
2009
23
Take Home Vehicle History
24
Hourly Rate Comparisons
25
Accomplishments

• First governmental Fleet in Florida and in the
  U.S to achieve non-generating status for
  hazardous waste.
• Other governments have copied what we did, but
  very few have been able to maintain it.

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Accomplishments

• Switched to red dyed diesel for on-road use
  180,000 savings
• Lower hourly rate than outside vendors Annual
  Savings 795,800 - 2,456,600
• Worked with Facilities staff to develop a green
  building by installing programmable thermostats,
  energy efficient light fixtures and motion
  activated light switches which reduced energy
  consumption by 5.

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Accomplishments (cont.)

• Continue to monitor and reduce the inventory in
  the parts room for a total in refunds and vendor
  credits of about 20,000 annually.
• Provide joint EMS/Fleet Management training
  program for 194 new paramedics / EMTs. Training
  includes proper maintenance of ambulance
  systems, Fleet procedures, and fueling of
  ambulances.
• Developed hydrogen / distilled water technology
  program for use on diesel and unleaded vehicles.

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Accomplishments

• Self supporting if we dont earn it, we cant
  spend it
• Met with County Administration and private fleet
  outsourcing vendor they couldnt recommend
  anything that we werent already doing
• First time thats ever happened to
  us. --Privatization vendor

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Major issues

• NOX Emission standards - we currently meet 2010
  standards
• Ultra low sulfur diesel
• Replacement Standards
• Alternative Fuels - Bio-diesel? Hydrogen?
  Electric? Hybrids?
• Technician Shortage (diesel)
• In sourcing work from outside agencies
• Fuel Pricing Volatility

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Fuel Pricing Volatility

• Product 9/30/09 10/28/09
• Crude 66.59 77.46
• Gasoline 2.489 2.691
• Diesel 2.606 2.829
• (Change in product pricing in 29-day time period.)

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Fleet Management

• The Beginning