Microsoft PowerPoint and Desktop Publishing Lesson 2

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Microsoft PowerPointand Desktop Publishing
Lesson 2

• Lexington Technology Center
• May 15, 2007
• Bob Herring

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PowerPoint Lesson 2
Review of the Previous Lesson
Starting and Quitting PowerPoint
The PowerPoint Window Menus and Toolbars S
lide Layouts and Design Templates
Creating Presentations Text and Text Characte
ristics (Fonts and Sizes) Adding Slides Bull
eted Lists Graphics and Clip Art Using the D
rawing Toolbar Saving and Exiting a Document
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PowerPoint Lesson 2
Options, View Tab
Choose Tools, then select Options
The Options dialog, with its 7 tabs, controls
the overall program The View tab controls var
ious dialog boxes and other effects
Click here to turn off the Startup Pane
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PowerPoint Lesson 2
Options, General Tab
Choose Tools, then select Options
The General tab controls the recent file list
and user information
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PowerPoint Lesson 2
Options, Edit Tab
Choose Tools, then select Options
The Edit tab controls how text will be
inserted and deleted
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PowerPoint Lesson 2
Options, Print Tab
Choose Tools, then select Options
The Print tab controls the way that Word
interacts with your printer
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PowerPoint Lesson 2
Options, Save Tab
Choose Tools, then select Options
The Save tab controls AutoRecover and how and
where documents
are saved
Auto Save
Save As
Set the default file location
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PowerPoint Lesson 2
Options, Advanced Tab
Choose Tools, then select Options
The Security tab controls encryption and Macro
virus protection
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Powerpoint Lesson 2
Spell Check and Style Checker
Spell Check Choose Tools, then Spelling, or
click the ABC icon Spell check works similar
ly to other Office programs Place words you use
frequently in the custom dictionary
Style Checker Choose Tools, then Options
Click on the Spelling and Style Tab Click
the Style Options button Use this tool to ensur
e consistency
Style Checker Dialog Box
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Powerpoint Lesson 2
Style Checker Options
The Style Checker can be used to quickly make
your presentation consistent (if you use th
e automatic slide layouts)
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Powerpoint Lesson 2
Headers and Footers
Choose View, then Header and Footer
For footers, select desired components, then
apply to slide or slides Headers apply only to
notes and handout pages Format Headers and Foot
ers on the slide master
Date Time
Date Time Indicator
Slide Number Indicator
Slide Number
Footer
Footer Indicator
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Powerpoint Lesson 2
Printing
Choose File, then Print (or Control P)
Select printing options number of copies,
which slides, what format, color and framin
g options
Number of Copies
Slides to Print
Print Format
Color Options
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Powerpoint Lesson 2
Print Format Options
Choose File, then Print (or Control P)
Select Print what down arrow
Choose either slides, handout pages, or notes
pages
Down arrow
Print Format
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Powerpoint Lesson 2
Help
Choose Help, then select Microsoft
PowerPoint Help (or, Press F1)
Type in keywords in the Search for
dialog box that appears at right, then
press Enter or click the go box
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Powerpoint Lesson 2
Help Results
After clicking the go box ( ), articles
containing the keyword terms will appear
If you have an active Internet connection, there
will be articles from the Microsoft website as
well
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Powerpoint Lesson 2
Inserting Sounds and Movies
Choose Insert, then Movies and Sounds, and pick
Sound from File Navigate to the sound file and
click insert the speaker icon appears
Size the icon like any graphic
In Slide Show, click the icon to play -- or use
Action Settings Insert and size movies the same
way -- PowerPoint uses the first
frame as the placeholder
Click to play click again while playing to
pause
Star Wars
Wile E. Coyote
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Powerpoint Lesson 2
Animations
To animate an object (including text), click
Slide Show, then Custom Animation
Click Add Effect, then Entrance
Choose the effect, then click OK
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Powerpoint Lesson 2
Custom Animation
Animations can be customized to add various
effects
The world is not enough when it comes to
animation!
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Powerpoint Lesson 2
Animated Transitions
Choose Slide Show, then select Slide Transition
Many different transitions are available select
desired and apply After applying transitions, wat
ch the show to see what the effect is. Simpler
may be better!
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Powerpoint Lesson 2
Timings
Choose Slide Show, then select Rehearse
Timings Slide show view appears with Rehearsal
dialog box Say the presentation out loud as it
would be presented When finished with the slid
e, click the right arrow to go
to the next slide. PowerPoint records the
time used and inserts it into the present
ation Click the Pause button to stop the time
recording
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Powerpoint Lesson 2
Action Settings
Select the text or object to be linked to an
action Choose Slide Show, then Action Settings
Action Settings dialog box appears choose
either the Mouse Click or the Mouse Over
tabs (usually a click) Select the desired act
ion (usually a hyperlink)
Hyperlink Settings
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Powerpoint Lesson 2
Slide Shows
Open the desired presentation navigate to the
beginning slide Choose Slide Show, then View Sh
ow Presentation changes to full screen sounds
, animations, and transitions become active
It is usually better to begin with a mouse click
rather than with a timed transition!
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Powerpoint Lesson 2
Creating Templates
Create the desired template as a regular
presentation Choose File, then Save As Click
on the down arrow in the Save as type entry
box Click on the Presentation Template (.pot)
Accept PowerPoints choice of folder (usuall
y Templates) Save the template
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Powerpoint Lesson 2
REVIEW
PowerPoint Options Spell Check Style Check
er Headers and Footers Printing PowerPoint S
lides PowerPoint Help Sounds and Movies A
nimations Transitions Action Buttons Slid
e Shows PowerPoint Templates
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