United Independent School District Kronos Time Management System

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United Independent School DistrictKronos Time
Management System
Welcome to Kronos Training
Kronos 4500 Clock and Biometric Pod Cleaning
PRESENTER TECHNOLOGY Norma Perez Kronos
Manager Jose Juan Nuñez Norma Perez
Administrative Services / Data Analyst
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United Independent School DistrictKronos Time
Management System
IT Clock Cleaning
Why is it important to clean Kronos clocks and
bio-readers ?

• Kronos is United ISDs official time keeping
  computer system that electronically tracks
  hours in timecards.
• Finger Scans are used as a security feature to
  verify employee punches at the clock.
• Kronos clocks bio-readers must be cleaned
  to ensure
• 1. employees are able to electronically
  record their time
• 2. employees punches and timecard inquires
  are secure
• via finger scans

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United Independent School DistrictKronos Time
Management System
IT Clock Cleaning
What supplies do I need ?

• 1. air-dust can
• 2. Windex Wipes
• 3. alcohol towelette
• 4. inactive badge

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United Independent School DistrictKronos Time
Management System
It clock cleaning

• How do I register the clock cleaning process ?
• Before you START the process
• Hit the more button twice
• Hit Function Key IT clock cleaning
• Enter your Emp using the numeric key pad
• and hit the Enter key
• What gets registered ?
• a.) Accepted your job assignment
• b.) clock cleaning job description
• c.) Date Time start process
• Answers who is to clean the clock (employee)
• which clock is to be cleaned
  (device location)
• when clock cleaning began (date
  time)

more
or Swipe your employee ID
Accepted Labor Transfer It clock
cleaning Comment code 126 0700 p.m. Fri
Mar-10-06
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United Independent School DistrictKronos Time
Management System
IT Clock Cleaning
What is the CLOCK cleaning process ?

• To clean the inside of the clock
• Open case, use air-dust to lightly clear lint
  inside
• of the clock
• (do not wet the inside of the clock).
• To clean the outside of the clock
• Use Windex wipe, lint-free cloth,
• clean the outside of the clock case and
• display screen
• (do not use Windex spray directly on clock).
• Note Do not use chemicals alcohol, benzene, or
  acetone. Do not use steel wool or any
  other abrasives.
• They can DAMAGE the terminal.

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United Independent School DistrictKronos Time
Management System
IT Clock Cleaning
What is the BIOMETRIC-POD cleaning process ?

• To clean the badge reader
• Fold a Windex wipe over an inactive badge,
• swipe the badge several times in the badge
  reader.
• (do not wet or scratch the badge reader).
• To clean the sensor area of the biometric device
• Use isopropyl alcohol towelette on the
• biometric pod fingerprint sensor to clean
  any residue.
• (do not use Windex spray or water directly on
  pod).
• Note Do not use chemicals alcohol, benzene, or
  acetone. Do not use steel wool or any
  other abrasives.
• They can DAMAGE the biometric pod.

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United Independent School DistrictKronos Time
Management System

• How do I mark the end of clock cleaning process ?
• Once you FINISH the process
• Transfer back to your Home Dept
• Hit Function Key 7 Organization Xfer
• Enter home Dept 880 using key pad
• and hit the Enter key
• Enter your Emp using the numeric key pad
• and hit the Enter key
• What gets registered ?
• a.) Accepted location
• b.) your name
• c.) Organization (back to home)
• d.) Time Date you finished

Accepted Labor Transfer It Technician Labor
Account 880 0700 p.m. Fri Mar-10-06
or Swipe your employee ID
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United Independent School DistrictKronos Time
Management System
IT Clock Cleaning

• What have you accomplished?
• Performed your required monthly Kronos clock
  cleaning.
• Eliminated paper check-list by registering the
  process.
• Created an electronic record that can be queried
  to list
• Clock and location
• Date Time of cleaning
• Name of technician who performed the cleaning
• How long the cleaning process took
• When will this start?
• Effective May 2011