2006 MARSS Workshop

1
2006 MARSS Workshop

• March 22, 2006
• Presented by
• Kerry Chaffey, Teri Henderson
• Guest Speakers
• Marilynn Loehr, Mel Hejda, Cathy Erickson

2
TODAYS AGENDA

• Overview and Introductions
• Shared Time
• Percent Enrolled
• Hour Calculation for HK/EC Students
• Transportation Categories
• MDE Presentation
• New Items for 05-06 and 06-07
• Questions and Answers
• Preschool Screening Review
• PSEO
• Funding Topic
• Miscellaneous MARSS Information
• Open Discussion / Questions and Answers

Lunch will be approx. 1145 am 1230 pm
3
Shared Time Students

• Reporting Shared Time Students in MARSS

4
Reporting Shared Time Students

• Shared time students are students who attend
  a nonpublic, nonsectarian or home school but for
  part of the school day they are enrolled in
  classes at the public school
• Procedure 17 MARSS Manual (Handout 4)
• Note that Shared time does not refer to
  students who attend two public schools and/or
  districts during the school day

5
Reporting Shared Time Students

• Eligible/Ineligible Services
• To be eligible for shared time foundation aid,
  shared time instruction must be provided at
  either the public school district or a neutral
  site
• Only academic and special education instruction
  are eligible for shared time aid
• Special education assessment is eligible to claim
• Extracurricular, Chapter I, diagnostic and health
  services are ineligible to claim
• Procedure 17 (Handout 4)

6
Reporting Shared Time Students

• State Aid Categories to use
• SAC 16 is used for
• Resident shared time students
• Nonresidents for whom the resident district
  should receive the shared time foundation aid.
  This is used in cases where the nonresident
  district must bill the resident district tuition
• Procedure 17 (Handout 4)

7
Reporting Shared Time Students

• State Aid Categories to use
• SAC 17
• Is used when the resident district should receive
  the shared time foundation aid directly for the
  nonresident student(s).
• Procedure 17 (Handout 4)

8
Reporting Shared Time Students

• State Aid Categories to use
• SAC 18
• Is used for nonresident students
• For whom the serving district has no agreement
  with the resident district
• The parents pay the tuition
• Who are not residents of MN
• Districts will not receive aid for SAC 18
  students
• Procedure 17 (Handout 4)

9
Reporting Shared Time Students

• Status End Codes to Use
• Shared time students should be assigned STATUS
  END codes similar to regular public school
  students.
• Shared time students who leave the public school
  should be assigned a STATUS END code of 03,
  instead of the dropout STATUS END codes.
• Shared time students who remain enrolled through
  the end of the school year, whether or not they
  graduate, should be assigned a STATUS END code of
  40.

10
Reporting Shared Time Students

• Optional Data Items for Shared Time Students
• Economic Indicator
• Gifted/Talented Participation
• Homebound Service Indicator
• Race/Ethnicity
• Primary Disability and Instructional Setting
  are required because many shared time students
  are in the program because of an IEP/IFSP/IIIP

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Reporting Shared Time Students

• Calculation of Hours for Shared Time Students
  (Procedure 3 Handout 1)
• Regular Schedule For students who attend less
  than full-time but for a constant length of time
  every day, the following procedure may be used
• - MEMBERSHIP DAYS Report the same as for
  full-time students.
• Example Part-time students enrolled all of the
  173 instructional days would have
• 173 MEMBERSHIP DAYS, irrespective of the length
  of those days.
• ATTENDANCE DAYS Report the same as for
  full-time students.
• Example Part-time students in attendance for 170
  of 173 instructional days would have 170
  ATTENDANCE DAYS, irrespective of the length of
  those days.

12
Reporting Shared Time Students

• Calculation of Hours for Shared Time
  Students-Regular schedule
• PERCENT ENROLLED This must be calculated for
  each part-time student. It is based on the
  student's required length of day in terms of
  minutes expressed as a ratio to the length of day
  for the school and grade, from the school file.
  Round to the nearest whole number.

13
Reporting Shared Time Students

• Calculation of Hours for Shared Time
  Students-Regular schedule
• Student Enrolled 60 minutes out of 360 minute
  day 60/360 17 enrolled
• The ADM will then be calculated based on the
  percent enrolled and the membership days
• For Example
• Student enrolled 173 of 173 days at a percentage
  of 17
• ADM 173/173 17
• ADM .17

14
Reporting Shared Time Students

• Calculation of Hours for Shared Time
  Students-Regular schedule
• Example
• Student enrolled 83 days of 170 school days at
  72 each day
• ADM 83/173 72
• ADM .35

15
Reporting Shared Time Students

• Irregular Schedule For students who do not attend
  school every day, or if their days vary in
  length, report attendance and membership in terms
  of hours.
• PERCENT ENROLLED - 999 This is an indication
  that MEMBERSHIP and ATTENDANCE DAYS are reported
  in terms of hours.
• MEMBERSHIP DAYS The total number of hours the
  students are scheduled to attend school during
  the enrollment period covered between the STATUS
  START and STATUS END DATES.
• This figure includes time the students were
  scheduled to attend but were absent.
• ATTENDANCE DAYS The number of hours students
  actually attended school attendance does not
  impact ADM/funding

16
Reporting Shared Time Students

• Calculation of Hours for Shared Time
  Students-Irregular schedule
• Student enrolled with percent 999
• Example of hours reporting
• Grade 10 student attended a total of 220 hours
  during the school year
• ADM 220/1020
• ADM .22
• Note the denominator in the equation is based
  on grade level See Procedure 3 Handout 3

17
Reporting Shared Time Students

• Reminders for Shared Time Reporting
• Make certain you have the correct SAC
• Make certain you have the correct percent
  enrolled and/or the correct number of hours for
  your students
• Verify ADMs of students
• If you are uncertainmake certain to ask

18
Reporting Shared Time Students

• Questions

19
PERCENT ENROLLED
Handouts 1, 2, 3
20

• Percent Enrolled must be calculated for each
  part-time student. It is based on the students
  required length of day (in minutes) expressed as
  a ratio to the length of day for the school and
  grade. Percentages are rounded to the nearest
  whole number.

21
WHAT STUDENTS ARE REPORTED AS PERCENT ENROLLED?

• High School / ALC students
• Kindergarten-disabled students
• Early Childhood Special Ed students
• In this segment we are going to talk about high
  school students and students who attend ALC. We
  will cover HK/EC students a little later.

22

• indicates that the student is
• full time at the traditional school and all of
  the students attendance and membership reported
  by the alternative school occurs outside the
  students traditional school day.
• enrolled only at the alternative program during
  either the summer or traditional school year.
• is concurrently enrolled at more than one
  alternative program, but at no traditional school.

999
23

• Regular, daily schedule for students who attend
  less than full time but for a constant length of
  time every day, the following procedure is used.

Equals
Students length of day in minutes
x 100 Length of school day in minutes
24

• Maggies school has a 360 minute day.
• Of the 360 minutes, Maggie spends
  120 minutes each day in class
  (Monday Friday).
• 120 (Maggies day)
• .33 x 100
• 360 (typical day)

33
25

• Maggie could be considered a 999 because she
  attends school 33 of the normal school day.
• She could be a 999 because she is a part-time
  student at the traditional school.

26

• Irregular schedule students who do not attend
  school every day or their days vary in length.

You report attendance and membership in terms of
hours. These students would be reported as
999.
27
MEMBERSHIP
DAYS
The total number of hours the student is
scheduled to attend school during the enrollment
period covered between the Status Start and
Status End dates. This figure includes the time
the student was scheduled to attend but was
absent.
28
ATTENDANCE
DAYS
The number of hours the student actually attends
school. This figure excludes time the student
was absent.
29

• indicates that
• some or all of the attendance and membership
  reported by the alternative school occurs during
  the students traditional school day.
• the alternative program, by virtue of
  maintaining the students CLP (Continual Learning
  Plan), knows that the student is less than full
  time at the traditional school.

998
30

• PERCENT ENROLLED 998 is valid only at school
  classification 41 and 42.
• Classification 41 Area Learning Centers
• Classification 42 Public Alternative Programs

31

• Learning Year State approved learning year
  programs include ALCs, contract or public
  alternative programs, approved charter schools
  and other approved learning year programs.
• Percent Enrolled must be reported as 999 or
  998.
• Percent Enrolled 998 is used only by state
  approved public alternative programs and ALCs to
  report a students membership which occurs during
  the traditional school day while the student is
  concurrently enrolled in a traditional school.
  The students attendance and membership must be
  reported in terms of hours.

32

• Students reported by a traditional and
  alternative school at the same time must be
  reported in the same grade level and have the
  same resident district.

The same applies to dual enrolled students.
33
CONCURRENT?
DUAL?
That is the question!
34
CONCURRENT ENROLLMENT
is when the student is enrolled at the high
school less than 100 and then enrolled in a SAAP
that is during the students school day. It can
also be after school hours but part of the SAAP
must be during the students regular school day.
SAAP State Approved Alternative Program
35
DUAL ENROLLMENT
is when the student is enrolled at the high
school 100 of the school day and enrolled in a
SAAP after school hours.
State Approved Alternative Programs (SAAP) would
be ALP, ALC, etc.
36
Sara is enrolled at the high school in her
district in the morning. In the afternoon, she
is enrolled in the local ALC program.
The High School Reports Percent Enrolled is 67
- she attends 4 hours out of a 6 hour
day Membership Days is 175, which is the number
of instructional days
LLA 00 SE 99/40
concurrent
The ALC Reports Percent Enrolled is
998 Membership Days is the actual membership
hours at the ALC
LLA 21 SE 40/99
37
Lucas decides to replace his study hall at high
school with a class at the ALC for second
semester.
concurrent
There will be two high
school records!
38
High School Record 1 is for first
semester Percent Enrolled is 100 Membership
Days is 87 this is the number of instructional
days first semester
High School Record 2 is for second semester
(remember to use the first day of second semester
as the start date for this record!) Percent
Enrolled is 83 - Lucas has 5 out 6 hours of
class Membership Days for second semester is 88
concurrent
The ALC Reports Percent Enrolled is
998 Membership Days will be the actual hours at
the ALC
39
Chloe is enrolled for a full day at the high
school and at the alternative school in the
evening. This scenario is both semesters.
The High School Reports Percent Enrolled is
100 Membership Days is 175
LLA 00 SE 40/99
DUAL
The Alternative School Reports Percent Enrolled
is 999 Membership Days is the actual hours of
attendance
LLA 21/14 SE 99/40
40
Misty is at two alternative schools for the first
semester and then graduates.
EACH Alternative School Reports Percent Enrolled
is 999 Membership Days being the actual hours she
attended classes
DUAL
ALC 1 LLA 00 SE 08/99
ALC 2 LLA 21/14 SE 99/08
41
How do I know which LLA code to use?

• Whichever enrollment record has the earlier start
  date is assigned the normal LLA code.
• The later record is assigned a transfer LLA code.

42
How do I know which Status End code to use?

• Whichever enrollment record has the later end
  date reports the SE code of 40.
• The record with the earlier end date reports the
  SE code of 99.

43
I have a question!
44
HK / EC REPORTING
Refer to Procedure 6 of the MARSS Manual
Handout 5
45
Definition for Kindergarten Disabled (HK)

• A Kindergarten-disabled student must meet all of
  the following criteria
• At least age 5 as of Sept 1 of the current school
  year.
• Enrolled in an academic portion of a Kindergarten
  class for more than socialization purposes.
• Has a current IEP/IIIP and receives special
  education services at some time during the fiscal
  year. These special education services may
  include instruction from an ECSE-licensed staff,
  speech, and language services, etc.

46

• Only one enrollment record for an HK student is
  needed
• when a Kindergarten student has an IEP/IIIP
  during the entire school year (July 1 June 30)
  whose resident district, SAC, percent enrolled,
  etc., do not change.
• There is no need to create a separate record for
  summer membership as long as your districts
  calendar goes through June 30th.

47

• Samuel starts the school year as a Kdgn student
  without an IEP/IIIP.
• An IEP/IIIP is written mid-year.
• Samuel will have two enrollment records.

48

• RECORD 1
• The first record will be for grade KA, KB, etc.
  Samuel does not have an IEP/ IIIP.
• The attendance and membership days on this record
  will reflect only those days he was in grade KA,
  KB, etc. Samuel is 100 enrolled.
• Use a Status End code of 01 on this enrollment
  record.

49
RECORD 2 The second record will be created when
Samuel begins as Special Ed for grade HK. Samuel
now has an IEP/IIIP. Use Last Location of
Attendance (LLA) code 22 on this enrollment. The
attendance and membership days on this enrollment
record will be reported in hours.
50
Calculating Hours for the HK Student

• HK students who have an irregular schedule and
  are not required to participate in instructional
  activity for the same amount of time every day
• Samuel is scheduled to participate for
  five (5) hours on Monday, Wednesday,
  and Friday and only two (2) hours on
  Tuesday and Thursday.

51

• Membership hours are the hours that are written
  into the students IEP/IIIP. (Total direct and
  indirect)
• Attendance hours are the actual time served.

Example
The membership hours for Samuel is 698 hours.
He was absent for a total of five (5) hours.
That will make his attendance hours 693.
52

• Remember! Evaluation hours are claimed only if
  Samuel was not pulled out of the normal
  class-room for evaluation.
• No additional membership may be claimed for
  Samuel if he received evaluation services during
  the normal school day.

53

• Membership in terms of hours
• DIVIDED BY
• 875 hours
• Dont let your funding dollars fly out
  the window. Make sure you include ALL
  hours!!

ADM
Maximum allowed for HK students. (EC maximum
is 825)
54

• Percent enrolled typically equal 999 for
  attendance and membership days to be interpreted
  as hours for HK students.
• A percent enrolled of other than 999 is
  interpreted by MARSS programming to be the number
  of hours of instruction per day times 100.
• Students reported in grade HK and who have a
  percent enrolled of 100 are considered to be
  enrolled for one hour per day. They will
  generate prorated state aid.

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• PCT 999
• (Percent Enrolled)
• Membership in terms of hours (671)
• DIVIDED BY
• 875 hours
• ADM Equals 0.77
• To get 1.0 ADM students would need 875 hours

A portion of a MARSS edit is shown above.
56

• RED FLAG!!
• Check it out if
• there is a low ADM and no other enrollment
  record for this student.
• Is this correct?
• Was it supposed to be entered as 330?
• the membership hours exceed 875

57
Definition for Early Childhood (EC)

• A student considered to be an EC and reported on
  MARSS must meet all the following criteria
• Younger than age 7 as of Sept 1 of the current
  school year.
• Not enrolled in a Kindergarten program at all, or
  only participates in Kindergarten for
  socialization purposes.
• Receives evaluation for ECSE and/or has a current
  IEP/IFSP/IIIP and receives special education
  services during the school year (July 1 June 30)

58

• Jenny is an EC student who has been evaluated and
  is now receiving services.
• Her evaluation hours equal 10 hours.
• It is written in her IEP that she will be
  receiving 480 hours of Special Ed services.
• She was absent 13 hours.

59
NOTE Jennys evaluation hours is a separate
enrollment record. Below is the hours of service
record.
Membership Hours
Hours of IEP Service
480 hrs
480 total hours

-
13 hours
Hours that Jenny was absent
467 hours
Total Attendance Hours (actual hours)
60

• PCT 999 (Percent Enrolled)
• Membership Days in terms of hours (10)
• DIVIDED BY
• 825 hours
• (the maximum for EC)
• ADM .01

Special Ed Evaluation Status EC
Instructional Setting Primary Disability
Classification
61

• Raising a red flag!! If all HK/EC students have
  the same number of membership hours
• check it out!

62
(No Transcript)
63
TRANSPORTATIONMARSS CODES
Handout 7
64
CODES

• 03 Disabled
• Students in this category must have an IEP,
  IFSP, IIIP, a 504 plan, or be assigned the SAC 27
  (Care and Treatment).
• These students must receive special
  transportation or special accommodations (such as
  an aide on the bus route).
• There is no minimum distance required for
  students with disabilities.

65

• 04 Desegregation
• For students who are transported to
  desegregation/integration schools within a
  district, but the schools must be located outside
  the students normal attendance area.
• Districts should also include students
  transported to approved multi-district
  desegregation/integration schools.

66

• 01 Regular
• Elementary Students (K-6) must live one (1) mile
  or more from school and must be offered daily
  transportation to and from school.
• Districts may use daycare sites as the home of
  the student as long as the daycare site is within
  the attendance area of the school the elementary
  student attends.
• Secondary Students (7-12) must live two (2) miles
  or more from school. Do not include secondary
  students who have surrendered their bus riding
  privileges for the entire school year.

67
Also included with Regular (01)

• Students who are custodial parents when
  transportation is provided between the
  students homes and childcare providers and/or
  school. The students children will also be
  transported but cannot be counted as eligible
  students.
• Students who are transported to language
  immersion programs. These students must live an
  eligible distance from school.

68

• 02 Excess
• Secondary (7-12) students who live one (1) mile
  or more from school but less than two (2) miles.
• Students (K-12) who live less than one (1) mile
  from school and who are transported to and from
  school because of the traffic, drug or crime
  hazards they would encounter if they walked.
• Districts must be offering transportation
  services to these students.

69

• 05 Ineligible
• Students (K-12) who live less than two (2) miles
  from school and who are charged a fee for the
  transportation service must be reported in this
  category.
• Students who live less than one (1) mile from
  school and who were offered free transportation
  even when there is no hazard between
  their homes and schools must be
  reported in this category.

70

• 00 Walkers or Transportation Field Not
  Applicable for This Student
• Students who walk to and from school because
  the district does not offer transportation should
  be reported in this category.
• Also, include students who may be transported
  to and from school, but who are not
  part of this reporting requirement
  (e.g., students enrolled during the
  summer months only).

71
Final Notes

• All students whose State Aid Category (SAC) is
  only 20, 21, or 98, and who were offered
  district-provided transportation, must have a
  transportation code of 05.
• If these students were not offered
  district-provided transportation, use
  transportation code 00.

72

• All students whose transportation code is 03 must
  have at least one enrollment record with a
  Special Education Evaluation Status of 04,
  Primary Disability of 54, or a State Aid Category
  of 27.

73

• How are EC students coded that are age 2 and
  under but are serviced via home visits?
• A. Students served in their home should be
  assigned transportation code 00. This code means
  walkers or the transportation field does not
  apply to this student. In this case, because
  these students are served at home, the
  transportation field does not apply.

74

• How are students coded when, for example, they
  would normally be bussed but the parents bring
  the students to school for one reason or another?
• A. If the students ride to and from school with
  the parent, or drive themselves, they should be
  assigned the transportation code 00. Again, the
  transportation field does not apply to the
  student because the student does not use the
  district-arranged service.
• However, if the student uses the
  district-arranged transportation even one day,
  the appropriate MARSS code should be assigned to
  the student record.

75

• This particular instance is assuming that the
  parents/students are not being reimbursed by the
  school district.
• If the district is reimbursing students/families,
  then the appropriate MARSS code should be
  assigned to the student record.
• RULE OF THUMB
• You should assign the code that represents what
  is actually happening.

76
(No Transcript)
77
MDE Presentation

• Changes for 05-06 and 06-07
• Presented by Marilynn Loehr

78
Preschool Screening

• Early Childhood Screening Process
• and MARSS

79
Purpose of Early Childhood Screening

• Identify conditions and risk factors that may
  affect a childs ability to learn and
  developmake referral for assessment, diagnosis
  and treatment
• Increase parent understanding of child health,
  development and school readiness
• Improve access to and the use of preventive
  health care
• Link families to community resources

80
Early Childhood Screening Program

• School districts must provide screening
• Targeted age for screening is 3 to 4 years
• School district must inform each resident family
  with an eligible child about screening program
  and requirement for Kindergarten entrance
• District may contract with another party to
  provide screening
• District is responsible for reporting data to
  MDE only school district receives state aid

81
2005 Legislative Changes

• Screening age 3 - 4 year olds
• Children must be screened at least once
• Assignment of MARSS I.D. Number at ECS or
  evidence of comparable screening
• Screening aid reimbursement change
• 50 for three year olds
• 40 for four year olds
• 30 for five year olds

82
Early Childhood Screening Process and MARSS

• Early Childhood Screening Registration Form
• Items on the form parallel the required MARSS
  data elements
• Parent completes top portion of form
• prior to or at the time of screening
• if screened through another screening program,
  or
• if Conscientious Objector
• Screening Coordinator completes bottom
  portion of the form

83
Early Childhood Screening Process and MARSS

• Early Childhood Screening Registration Form
• MARSS I.D. Number provided by the screening
  school districts MARSS Coordinator
• Parent or guardian required to provide childs
  legal name

84
Required MARSS Data for Screening Records

• Grade (PS)
• First Middle and Last Name (LEGAL)
• Birth Date
• Gender
• Serving District Number and Type (Screening
  District)
• Resident District Number and Type

85
Required MARSS Data for Screening Records

• Race/Ethnicity
• Enrollment Date (Screening Date)
• Withdrawal Date (Screening Date or the next day
  depending on how your software works)
• Home Primary Language
• School Number
• State Aid Category (SAC)

86
MARSS Data

• Status Start and End Codes are NOT required
• You may receive an error on the micro edit
  currentlythis will be resolved with the next
  version of the micro edit

87
School Number

• IF you already have a school/site number for
  pre-school screening you can use that number, or
  if you have a community education site, or you
  can add a new site number 005. You will not need
  to have this school added through the school
  verification report that superintendents update

88
State Aid Categories (SAC)

• 41 Screening by District
• 42 Child Teen Checkups/EPSDT
• 43 Head Start
• 44 Private Provider
• 45 Conscientious Objector

89
State Aid Categories (SAC)

• 41 Screened by District
• Student was screened by your district
• Your district will receive the funding for these
  students

90
Children Screened by Other Provider

• District must receive Screening Summary Form, or
  comparable documentation
• District may fill out Registration Form for EC
  Screening
• Head Start, Public Health, or private provider
  could also fill out form for district
• Only district may assign MARSS I.D. Number

91
State Aid Categories (SAC)

• 42 Child Teen Checkups/EPSDT
• To detect problems early for improved
  child/health and development
• A mandated Federal program offering comprehensive
  screening and health care
• For children/teens birth to 21 years enrolled on
  Medical Assistance or MinnesotaCare
• Any public or private provider accepting
  Medical
  Assistance/MinnesotaCare/Prepaid Medical
  Assistance Program (PMAP) insurance
• Early Periodic Screening
• Diagnosis and Treatment

92
State Aid Categories (SAC)

• 43 Head Start
• A state and federally funded program for children
  0-5 (Early Head Start includes prenatal) meeting
  income eligibility
• Provides comprehensive child development and
  health services and family support services
• Health and developmental screening is required by
  federal regulations
• Screening components are the same as the Child
  and Teen Checkups/EPSDT program

93
State Aid Categories (SAC)

• 44 Private Provider
• Includes comprehensive well child visits for
  children ages 3-5 years
• Includes all the required Early Childhood
  Screening Programs
• Provided by the childs health care provider
  (e.g., pediatrician, pediatric nurse
  practitioner)

94
State Aid Categories (SAC)

• 45 Conscientious Objector
• A child is exempt from the early childhood
  screening requirement if the parent is a
  conscientious objector to the screening.
• A signed statement indicating parent/guardian is
  a conscientious objector is included in the
  childs cumulative folder. Statement does not
  have to be notarized. (MS 121A.17, subd. 3(e).)

95
MARSS Program Edits

• IF Grade Level PS then SAC must equal 41, 42,
  43, 44 or 45
• Allow date overlaps for children/students with a
  grade level of PS and EC, HK or K
• If the K or HK record start date is less than the
  PS start date then the PS record will be flagged
  with a MARSS status of 3 and will not be included
  for payment.

96
MARSS Program Edits

• Do not allow overlapping records when Grade
  equals PS the other record has a grade level
  greater than K.
• PS record will be flagged with a MARSS status of
  3 and will not included for payment
• Enrollment dates can be from 7/1 through 6/30

97
MARSS Program Edits

• SAC 41, 42, 43, 44 or 45 are valid at charter
  schools
• Add edit to verify childs age.
• IF childs age is less than 3 or over 5 create a
  local error
• This record will not be included in payment
• Pending technical change to law

98
MARSS Program Edits

• If multiple records are found for a child in the
  same district and one record has a SAC of 41 and
  the other one has a SAC of 45 this will create a
  local error.
• This would be a local error only not a statewide.
  So one district may have a SAC of 41 and the
  other district a SAC of 45 and this will pass the
  statewide edit program

99
Questions

100
PSEO

• Post-Secondary
• Enrollment
• Options

Handout 8, 9, 10, and 19
101
PSEO
What is PSEO?

• OPPORTUNITY!
• To promote rigorous academics and to provide more
  educational options
• To save students time and money on a college
  degree
• To provide greater academic opportunities for
  students at small rural schools
• To increase student aspirations to go to college

102
PSEO

• Student Eligibility
• Must be an 11th or 12th grader to participate.
• A student who has not successfully completed
  their senior year in high school and continues to
  work toward their diploma is considered a 13th
  grader.
• A student is not eligible to participate in PSEO,
  if the student has participated in PSEO as an
  11th grader or a 12th grader. They have already
  used their two (2) years of eligibility.

103
PSEO

• A student who has not successfully completed
  their senior year in high school and qualifies
  for the Graduation Incentives Program and
  continues to work towards their diploma is
  eligible to participate in the PSEO program if
  they have not previously participated.
• They are eligible to participate until they meet
  their graduation requirements or up to one
  academic year.

104
PSEO

• Students that graduate mid-year before their
  peers are considered early graduates. These
  students are eligible to participate in PSEO for
  the remainder of the school year.
• Students in cultural foreign exchange programs
  are ineligible to participate in the PSEO program
  as per Minn. Stat. 124D.09, subd.5.
• A student can retake a PSEO class and the state
  will pay for the class as long as they are
  eligible for the PSEO program.

105
PSEO

• Report the students eligible high school
  membership hours in the PSEO hours field. You do
  not need to calculate the hours the student spent
  at the post-secondary institution(s). The high
  school membership hours are used to generate
  state aid.
• Students whose post-secondary tuition is paid by
  the district rather than the state are not
  considered to be PSEO participants (for MARSS
  reporting purposes). These students should not
  be marked PSEO and no PSEO high school hours need
  to be calculated.

MARSS Memo, April 21, 2005
106

• Nonpublic School PSEO Participants
• Nonpublic school and home school students may
  participate in the PSEO program. Any PSEO
  applications and/or reporting for these students
  are handled directly between nonpublic school or
  home school and the state.
• However, shared-time students who happen to be
  participating in PSEO should not be marked as
  PSEO participants on MARSS.
• NOTE Shared-time students are nonpublic or home
  school students who are taking classes part-time
  at the public school or receiving special
  education services through the public school.

PSEO
MARSS Memo, October 5, 2005
107

• REPORTING EXAMPLE 1
• Laura participates in PSEO all year part-time
  in high school classes (156 minutes of 365 total
  minutes every day, all year) and part-time at a
  postsecondary institution.
• There is only one enrollment record because
  residency, grade level, special ed status, etc.
  do no change.
• There are 173 days in session and Laura was
  absent one day from high school classes.
• PSEO Participation Yes
• Percent Enrolled 100
• Attendance Days 172
• Membership Days 173
• High School Hours 450

PSEO
156 minutes per day x 173 membership
days DIVIDED BY 60 minutes per hour
108
PSEO

• REPORTING EXAMPLE 2
• Courtney participates in PSEO all year full
  time with no high school classes
• Residency, grade level, special education
  status, etc., do not change so there is one
  enrollment record.
• There were 173 days in session at the high
  school of enrollment.
• PSEO Participation Yes
• Percent Enrolled 100
• Attendance Days 173
• Membership Days 173
• HS Hours 0

109

• What if a student has study hall in high school?
  Are those minutes included in calculations?
• When students participate in PSEO programs, the
  high school hours must exclude study hall minutes
  for that reporting period (semester, quarter,
  trimester, etc.).
• The reporting period when the same students are
  not participating in PSEO, and are under the
  supervision of a teacher, the hours should
  include study hall time.

PSEO
110

• REPORTING EXAMPLE 3
• Ted participates in PSEO only during second
  semester (full time).
• There is only one enrollment record as
  residency, grade level, etc. have not changed.
• There were 173 days in session at the high
  school. During first semester Ted was enrolled
  in five high school classes and one study hall.
• Ted was not absent first semester.
• PSEO Participation Yes
• Percent Enrolled 100
• Attendance Days 173
• Membership Days 173
• High School Hours 437

PSEO
305 minutes per day x 86 membership
days DIVIDED BY 60 minutes per hour
111

• REPORTING EXAMPLE 4
• Jerome participates in PSEO part-time first
  semester and then moves out-of-state.
• He was enrolled in four high school classes.
• Jerome was absent two days.
• PSEO Participation Yes
• Percent Enrolled 100
• Attendance Days 84
• Membership Days 86
• High School Hours 350

PSEO
244 minutes per day x 86 membership
days DIVIDED BY 60 minutes per hour
112
PSEO
CHANGES FOR FY06 AND FY07 Proposed Change
Separate enrollment record for the time students
are in PSEO Date Available July 1,
2006 Required for Fall 2007 submission Action
Needed Add PSEO flag to the enrollment
record Purpose More accountability for PSEO
High School Hours
113
PSEO
114
Funding Topic

• Putting the Pieces Together
• Presented by
• Cathy Erickson and Mel Hejda

115
(No Transcript)
116
(No Transcript)
117
Number of Resident ADM Students?
7
Number of Adjusted ADM Students?
8
Number of ADM Served?
9
Tuition Agreement
Open Enrollment
Open Enrollment
Nonpublic School
Open Enrollment
Open Enrollment
Tuition Agreement
Home School
District Line
ABC Charter School
Open Enrollment
Tuition Agreement
118
Total Students Served
Greg 12th Grade SAC 00 Marcia 11th Grade
SAC 00 Peter 9th Grade SAC 01 Jan 8th
Grade SAC 19 Bobby 4th Grade SAC 01 Cindy
3rd Grade SAC 01 Carol Kindergarten SAC
00 Mike 1st Grade SAC 00 Oliver 6th
Grade SAC 19
Minus Tuition Students We Serve (Tuition IN)
Jan 8th Grade SAC 19 Oliver 6th Grand
SAC 19
Plus Tuition Students Served Elsewhere (Tuition
OUT)
Alice 10th Grade Not reported on your MARSS
Non Resident Report Tuition Agreement
Total Adjusted (Served Minus Tuition IN
Tuition OUT)
Greg Marcia Peter Bobby Cindy Carol Mike A
lice
119

• Any Questions??
• Thank you for your time!

120
Miscellaneous MARSS Information

• Student Lingo Document (Handout 11)
• January 2006 document
• Defines many commonly used acronyms
• Student Data Form (Handout 12)
• MDE Form that can be used to collect student data

121
Miscellaneous MARSS Information

• MARSS Overview (Handout 13)
• Describes MARSS
• Reports available
• What MDE uses Data for
• MARSS EOY Check Off List (Handout 14)

122
Miscellaneous MARSS Information

• Flexible Scheduling Report (Handout 15)
• New Form available
• Use only if your schedule varies during school
  year
• Do not submit to MDE
• MARSS Reference Guide Dated 1/30/06 (Handout 16)
• Contains new codes for 2006-2007

123
Miscellaneous MARSS Information

• How to Download Micro-Edit (Handout 17)
• Where to go on MDE site
• Steps needed to download edit
• Make certain you use the most current download
  for each submission

124
MARSS TIMELINES

• Files are due to ARCC on the following days
• Friday, April 7, 2006
• Friday, June 9, 2006
• Friday, July 7, 2006
• Friday, August 11, 2006
• (See Handout 18 for additional dates)
• Its important to have your files in by the
  deadline!

125
Questions