Tracking Student Progress Through Basic Skills: A Discipline Framework

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Tracking Student Progress Through Basic Skills A
Discipline Framework
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• Janet Fulks, Bakersfield College
• Marcy Alancraig, Cabrillo College
• ASCCC Basic Skills Webinar Series

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Tracking Student Progress Through Basic Skills A
Discipline Framework

• Janet Fulks, Bakersfield College
• Marcy Alancraig, Cabrillo College
• ASCCC Basic Skills Webinar Series

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Outcomes for this Session

• Relate the story of CB 21 coding for basic skills
• Demonstrate what this project might mean for your
  college

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How do you define basic skills? Type the answer
in the chat box.

• Title 5
• math
• reading
• writing
• ESL

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Basic Skills improvement was only 50 ESL
improvement only 47.4 There was no movement
for a decade.

• THE MYSTERY
• Why did the AARC report reveal that less than
  half the students in basic skills and ESL were
  progressing?

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To find the clues

• First we need some basics

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CB Coding - Course Basic Data Elements
Every course is described or defined by course
basic codes (CB coding) that assign data elements
to allow reporting and analysis according to
specific curriculum functions.

• Some examples
• Course title (CB 02)
• TOPs code (CB03)
• Credit status (CB 04)
• Transfer status (CB 05)
• Basic skills/ Degree applicable (CB 08)
• Repeatability (CB 12)
• Course Prior to Transfer (CB21)
• Noncredit Category (CB22)
• Part of a Program (CB24)

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Uses of Course Coding

• The following represent a few reports created
  purely on the MIS coding without ever
  referencing the Course Outline of Record
• Allocation of funding to the colleges
• Census data
• FTES counts for apportionment
• FTEF counts for staffing reports
• Equity reporting
• Reporting to the federal database IPEDS
• Report to the California database CPEC
• Report to the state legislature ARCC
  Accountability report for California Community
  Colleges
• MIS Management Information Systems

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CCC MIS Database
Emp. Assign.
EOPS
Emp. Demo.
DSPS
Matric.
Student Demographics (SB)
VTEA
Calendar
Assignments
Enrollments (SX)
Sessions
PBS
Sections
Pgm. Awds.
Courses
Fin. Aid
Cal- WORKs
Assess.
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How is the data used?

• The data, based upon the coding, can be used to
• Justify funding increases or decreases
• Provide a rationale for policies
• Provide accountability for expenditures such as
  Perkins and Basic Skills Initiative Dollars
• Program review
• Educational improvement

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• ARCC Report

• Basic Skills Supplemental Report

• Basic Skills Success and Basic Skills progress by
  discipline
• Math (4 levels credit
• Reading (4 levels)
• Writing/English (4 levels)
• ESL (writing, reading, speaking/listening, 6
  levels integrated)
• Plus number of sections assessment levels
  noncredit

• Basic Skills Success
• Basic Skills Progress progress up the levels CB
• A to B to C to college level

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The Problem Discovered!

• The Coding was Not Consistent with the
  Curriculum

• .

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CB 21 had no consistent definition

• Used to mean courses prior to college/transfer
  but
• What is transfer level?
• What is college level?
• Prior to Fall 2009 meant graduation
  requirements
• Currently
• graduation requirements intermediate algebra
• (college level but not transferable)
• Currently Title 5 allows Algebra as degree
  applicable which then dictates that this is
  equivalent to college level .

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Sample Coding Credit Courses
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Coding Problems

• Some CB coding was incorrect
• All coded at the same CB 21 level
• CB 21 coded backwards or inconsistently
• Some courses are incorrectly identified as
  transfer (CB 05)
• Some courses are incorrectly identified as degree
  applicable contrary to Title 5 (CB 08)
• Some courses are NOT identified as Basic Skills
  when they were basic skills
• Some courses were placed in the wrong TOP codes

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The solution to the Problem!

• Gather Faculty to create rubrics to define what
  each level below transfer means

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ASCCC Organized Meetings

• English
• Reading
• Mathematics
• ESL
• Non-Credit

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CB 21 Rubrics

• Developed by over 350 faculty
• Work included national literature research
• Created CB 21 rubrics for statewide levels of all
  courses within common guidelines
• Vetted by over 300 faculty
• Shared with professional groups (CATESOL, ECCTYC,
  CMC3, CRLA)
• Officially adopted by all 110 colleges April
  2009
• RESULTS..
• Corrected existing coding inconsistencies
• Involved collaboration of faculty, selected
  curriculum committee members, discipline faculty,
  CIOs and researchers

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CB 21 Rubrics Created to Describe Levels Courses
Prior to TRANSFER
Discipline Credit Noncredit Likely bridge noncredit to credit
Math Four levels CB 21 A, B, C, D Six levels CB 21 A, B, C, D, E, F Levels C D
English Four levels CB 21 A, B, C, D Seven levels CB 21 A, B, C, D, E, F, G Level B or C
Reading Four levels CB 21 A, B, C, D Five levels CB 21 A, B, C, D, E Level A or B
ESL 6 levels ESL Reading CB 21 A, B, C, D, E, F 8 levels ESL Integrated CB 21 A,B,C,D,E, F, G, H Includes vocational and Cultural skills Most noncredit end 2 levels prior to English 1 A at Level B
6 levels ESL Writing CB 21 A, B, C, D, E, F 8 levels ESL Integrated CB 21 A,B,C,D,E, F, G, H Includes vocational and Cultural skills Most noncredit end 2 levels prior to English 1 A at Level B
6 levels ESL Speaking Listening CB 21 A, B, C, D, E, F 8 levels ESL Integrated CB 21 A,B,C,D,E, F, G, H Includes vocational and Cultural skills Most noncredit end 2 levels prior to English 1 A at Level B
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Where are the Rubrics and Guidelines?

• They can be found at http//www.cccbsi.org
• And the CCCCO website

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How can you use the rubrics?

• Lets answer a few key questions
• Type in your answer to the questions below

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? This CB21 recoding process

• A. required new TOP codes for all ESL, basic
  skills math, English and reading
• B. corrected existing inaccuracies in CB 21
  coding
• C. aligned statewide levels of basic skills
  courses
• D. helped correct other CB data elements
• E. did all of the above

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? Which of the basic skills courses are coded
with CB 21 ?

• Reading, math, ESL and writing (English) courses
  in a sequence
• All reading, math, ESL and writing (English)
  basic skills courses
• Study Skills courses
• Transfer courses
• None all of the above are basic skills

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? Can a course be coded as both degree applicable
(CB04) and basic skills (CB08) ?

• Yes
• No
• Under some specific conditions

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? Can you have more than one course on a specific
CB21 level ?

• Yes, it is allowable
• No, it is not allowable
• Yes, it is allowable but you should examine why

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TOP code changes
Deleted T.O.P. codes New T.O.P. Code or Existing Codes
4930.21 Writing 4930.70 Reading Skills Development 4930.71 Reading Skills, College Level 1501.00 English (writing) 1520.00 Reading
4930.40 Career Technical Computational Skills 4930.41 Pre-Algebra (Basic Math/Arithmetic) 4930.42 Elementary Algebra 1701.00 Mathematics, General 1702.00 Mathematics Skills
4930.20 Communication Skills 1506.00 Speech Communication or 4930.33 Learning Skills, Speech Impaired or Other appropriate T.O.P. codes
4930.80 ESLIntermediate 4930.81 ESLAdvanced 4930.82 ESLElementary 4930.83 ESLDegree-applicable 4930.84 ESL Writing 4930.85 ESL Reading 4930.86 ESL Speaking/Listening 4930.87 ESL Integrated
4930.91 ESL Civics 4930.87 ESL Integrated or 4930.90 Citizenship
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? When courses are coded, are you allowed to have
gaps? For instance CB 21 D,C,A ?

1. Yes gaps are allowable
2. No gaps are not allowable
3. You may have gaps but this should result in
   discussions about your curriculum

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Things to Consider

• Student success
• Should you have more levels or fewer levels?
• The longer the ladder the fewer students complete
• Research indicates too many steps are a barrier
  to progress
• There are TIPPING POINTS
• Dialogue
• Stimulate discussions about basic skills and
  degree- applicable courses appropriate to your
  college vision, mission and culture

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ARCC DATA Statewide Rates Statewide Rates Statewide Rates Statewide Rates
Indicator 2008 2009 2010 2011
Student Progress Achievement 51.2 51.8 52.3 53.6
Completed 30 or more units 70.4 71.2 72.4 72.8
Fall to Fall Persistence 68.3 69.2 68.7 67.6
Voc Ed Course Completion 78.2 77.7 77.6 77.0
Basic Skills Course Completion 60.5 60.5 61.5 61.4
Basic Skills Course Improvement 50.0 51.2 53.8 54.6
ESL Course Improvement 44.7 50.1 50.2 58.6
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Now that you know about CB 21, what might this
information mean for your college specifically?
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Coding Makes a BIG Difference in Outcomes
Reports!What will you do at your college?How
will you define basic skills?

• Thanks