MSDS Online

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MSDS Online

• Alfred Universitys MSDS management program

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Utilize new online program

• http//people.alfred.edu/envhealthsafety/msds/msd
  s.htm

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OSHA Compliance
1910.1200(g)(8) The employer shall maintain in
the workplace copies of the required material
safety data sheets for each hazardous chemical,
and shall ensure that they are readily accessible
during each work shift to employees when they are
in their work area(s). (Electronic access,
microfiche, and other alternatives to maintaining
paper copies of the material safety data sheets
are permitted as long as no barriers to immediate
employee access in each workplace are created by
such options.)
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OSHA Compliance

• 1910.1200(g)(9)
• Where employees must travel between workplaces
  during a work shift, i.e., their work is carried
  out at more than one geographical location, the
  material safety data sheets may be kept at the
  primary workplace facility. In this situation,
  the employer shall ensure that employees can
  immediately obtain the required information in an
  emergency.

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OSHA Compliance

• 1910.1200(g)(10)
• Material safety data sheets may be kept in any
  form, including operating procedures, and may be
  designed to cover groups of hazardous chemicals
  in a work area where it may be more appropriate
  to address the hazards of a process rather than
  individual hazardous chemicals. However, the
  employer shall ensure that in all cases the
  required information is provided for each
  hazardous chemical, and is readily accessible
  during each work shift to employees when they are
  in in their work area(s).

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OSHA Compliance

• 1910.1200(h)(1)
• Employers shall provide employees with effective
  information and training on hazardous chemicals
  in their work area at the time of their initial
  assignment, and whenever a new physical or health
  hazard the employees have not previously been
  trained about is introduced into their work area.
  Information and training may be designed to cover
  categories of hazards (e.g., flammability,
  carcinogenicity) or specific chemicals.
  Chemical-specific information must always be
  available through labels and material safety data
  sheets.

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References

• Hartwick College
• Florida State University
• Radford University
• University of Massachusetts
• University of Notre Dame
• American University

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Site Administrators

• Assign a site administrator to each area that
  currently stores chemicals or products requiring
  an MSDS.
• A site administrator will be responsible for
  inventorying MSDSs, adding MSDSs and removing
  MSDSs. It can be a graduate student, work study
  student, a staff member, or a faculty member.
• File administrators will be assigned a user name
  and password
• After all areas have contacted EHS with the name
  of the site administrator, a tutorial file may be
  downloaded from http//people.alfred.edu/envhealt
  hsafety/training.htm .
• EHS will provide additional training as required.

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Time Line

• The program is scheduled to be activated in
  September 2006.
• All MSDSs are to be completed by
• May 2008.

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3-Ring Binders

• Once all MSDSs are added to your location you
  may then dispose of the old paper files, unless
  there is no computer access in the vicinity of
  your storage location. If you do need to
  maintain a hard copy of MSDSs, you are still
  required to maintain the electronic version. 3-
  ring binder covers can be found at
  http//people.alfred.edu/envhealthsafety/labels/M
  SDS20Binder20Cover20Sheets.doc

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Completion

• Inform EHS
• When all MSDSs have been entered into the system
• If there is a change in the site administrator
• If storage areas of products requiring MSDSs
  have changed.
• Send a note to envhealthsafety_at_alfred.edu

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Details about program

• You may add and remove chemicals at any time by
  following the prompts of the screen. Messages
  for additions and deletions will be delivered to
  EHS by the program.
• ANYONE on or off campus can access the lists of
  MSDSs for any area. Only administrators can
  make changes.
• EHS will post the web address and simple
  directions on our web page.

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Help with labeling
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Sample page
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No Computer Access

• Any area where there are employees working and
  there is no network computer available to access
  MSDSs will be required to manage their files
  with paper, however, it will also be required to
  have an online file, and therefore a site
  administrator will need to be assigned.
  Arrangements will be made to accommodate the site
  administrator for a computer to administer MSDSs.

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Cost

• EHS will assume the cost of the yearly program
  fee.
• Divisions will not be charged for use of this
  program.
• Will save a lot of time and money in the future.

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EMERGENCIES

• In the event of a large scale emergency the
  satellite access and emergency generator will
  enable access to the MSDS files.
• Even outside sources like the fire department
  will be given access to view our MSDSs.

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Contact Information

• Please call Cherise Haase at EHS with questions
  or assistance at X2190, or email at
  haasec_at_alfred.edu or the office account at
  envhealthsafety_at_alfred.edu.
• EHS 04/2008