Reporting Abuse andor Neglect

1
Reporting Abuse and/or Neglect

• Policy DJJDP 6

2
What is abuse?

• Physical Injury substantial risk of serious
  physical injury)
• Cruel/grossly inappropriate procedures or devices
  to modify behavior
• Commits, permits, or encourages the commission of
  a violation of law
• Emotional Damage
• Encourages, directs, or approves of delinquent
  acts involving moral turpitude

3
What is neglect?

• A juvenile does not receive proper care,
  supervision, or discipline has been abandoned
  or is not provided necessary medical care or is
  not provided necessary remedial care or lives in
  an environment injurious to the juvenile's
  welfare.

4
Responsibilities of All Staff

• IMMEDIATELY
• Safeguard the juvenile
• Secure the scene
• Remove any persons from the area
• Ensure no one enters the area
• Assign staff member to meet law enforcement to
  escort them to the scene
• Notify your supervisor the on-site supervisor

5
Responsibilities of All Staff (cont.)

• Report the incident to County DSS
• Cooperate with the DSS Investigation
• Complete Sign Part 1 of the Serious Incident
  Report (Form DJJDP6 001)

6
Reporting Process
Alleged Abuse/ Neglect
IMMEDIATELY!
Safeguard juvenile(s)
Secure scene
Abuse/ Neglect Witnessed
Report to County DSS
Report to Supervisor
7
Responsibilities of Supervisors

• Ensure involved juveniles are safeguarded
• Ensure the scene is secure
• Ensure DSS was notified
• If not, immediately notify the Director of DSS
  and
• Document the oral notification to DSS and any
  information received.
• Retain copies of all documentation and evidence
  in a locked cabinet.
• (Secured information shall only be released under
  the direction of the Director of Administrative
  Services)
• Notify the Facility Director/CCC of actions taken

8
Responsibilities of Supervisors (Cont.)

• Review Part 1 of the Serious Incident Report
• Complete Sign Part 2 Supervisor Reporting
• Immediately notify your supervisor (or 1st
  uninvolved supervisor)
• Send notification through the chain of command up
  to the Assistant Secretary level
• When facility staff are allegedly involved,
  immediately separate the alleged abused/neglected
  juvenile from the alleged perpetrator
• (Dir. Of Admin Services shall be notified for
  staff that do not have an Assistant Secretary in
  their chain of command)

9
What Should a Supervisor Do?
Ensure safety of juvenile(s) Secure
scene Notify DSS (if not already done) Review
Part 1 of Serious Incident Report Form complete
and sign Part 2 Report to supervisor
Alleged Abuse/ Neglect
Abuse/ Neglect Witnessed
When? IMMEDIATELY!
10
Responsibilities of Facility Director Chief
Court Counselor

• Ensure involved juveniles are safeguarded
• Ensure the scene is secure
• Ensure actions taken are documented on the
  Serious Incident Report
• Immediately notify your supervisor
• Notify Law Enforcement

11
Responsibilities of Facility Director Chief
Court Counselor (Cont.)

• Ensure DSS was notified
• If not, notify the Director of DSS and
• Document the oral notification and any
  information received
• Retain copies of all documentation and evidence
  in a locked cabinet (This information shall only
  be released under the direction of the Director
  of Administrative Services)
• By telephone, notify the juveniles court
  counselor
• By telephone or in-person, notify the juveniles
  parent/legal guardian (if not involved in the
  incident)

12
Responsibilities of Facility Director Chief
Court Counselor (Cont.)

• Utilize administrative placement options as
  necessary
• Review Part 1 Part 2 of the Serious
  Incident Report
• Complete and Sign Part 3 of the Serious
  Incident Report
• Send copies of all collected information,
  including the Serious Incident Report, to DSS,
  by the next business day
• Facility Directors If the alleged abuse is not
  sexual abuse, authorize a non-invasive body check
  to verify physical injury.
• This check shall be documented on Form YC/M 019,
  Body Check/Injury Verification

13
When May the Reporting Process be Closed?

• Report already made to DSS and confirmed
• DSS Confirmation documented and filed
• Alleged perpetrator not associated w/DJJDP
• Juvenile not in care/custody of DJJDP
• Facility Director/Chief Court Counselor informs
  AA, who informs the Director of for Admin
  Services of the decision.

14
When is Local Law Enforcement Notified for
Juveniles in DJJDP Facilities?

• Juvenile harmed in violation of criminal statute
• Alleged victim of abuse/neglect in custody of or
  receiving services from DJJDP is 18 years of age
  or older
• If a juvenile abuses/sexually assaults another
  juvenile

15
What if a Juvenile Abuses Another Juvenile in a
DJJDP Facility?

• Involved juveniles shall be separated
• Law enforcement notified
• Matter referred to DSS for investigation of
  possible neglect
• Serious Incident Report form completed
• Facility Director/Chief Court Counselor ensures
  that all reporting requirements are met

16
Training Requirements

• You are required to receive refresher training on
  this policy every year.
• Document this training on DJJDP7 005 (Policy
  Training Record) send to Policy Manager
• All new hires will receive training on this
  policy during orientation
• Local DSS staff will be invited to view
  Department approved use of force techniques
  annually
• All facility staff shall receive training
  regarding proper methods of securing the scene of
  a death or suspected sexual assault.

17
Remember . . .

• Safeguard the juvenile(s) first
• Secure the scene
• Timely notification is critical
• Assistance is available
• Required documentation should be
• Complete
• Correct
• Clear