W rking with W rds

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W rking with W rds
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• Word Processing and Digital Publishing

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Chapter Outline
This newfangled writing machine has several
virtues Mark Twain

• The Word Processing Process
• The Wordsmiths Toolbox
• The Desktop Publishing Story
• Tomorrows Word Tools

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The Word Processing Process
What does it include?

• Entering text
• Editing text
• Formatting text and document layout

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Entering Text

• Entering text is similar to using a typewriter

Our life is frittered away by detail. An honest
manhas hardly need to count more than his ten
fingers

• You must save your work periodically or you may
  lose it

I cannot imagine now that I ever wrote with a
typewriter. Arthur C. Clarke
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Editing Text

• Editing is the process of rewriting and refining
  a document
• Text can be deleted, inserted, moved, copied, and
  searched

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Formatting Text
WYSIWYG what you see is what you get

• Text formatting commands allow you to change the
  look of the document. You can change the format
  of
• Characters and lines
• Paragraphs
• Entire documents

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Formatting Characters

• Character size is measured in points, with one
  point equal to 1/72 inch.

200 pts
120 pts
80 pts
40 pts
20 pts
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Formatting Characters

• A font is a size and style of typeface such as

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Formatting Characters

• Serif Fonts are embellished with fine lines at
  the ends of the main strokes like these fonts

Sans-serif Fonts have plain, clean lines like
these
Arial
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Formatting Paragraphs
Justification allows you to adjust the
left/right margins in four different formats.
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Formatting the Document
Changing the document formats include

• Style sheets
• Headers, footers, margins
• Multicolumn tables
• Inserting multi-media
• Footnoting and hyphenation
• Corrections features
• HTML conversion

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The Wordsmiths Toolbox
Word Processing enhanced features include

• Outliners and Idea Processors
• Synonym Finders
• Digital References
• Spelling Checkers
• Grammar and Style Checkers
• Form Letter Generators

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Outliners and Idea Processors
Outliners/Idea processors are effective when

• - Arranging information into levels
• - Rearranging ideas

- Hiding and revealing levels of detail - Used by
visual thinkers
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Synonym Finders

• The thesaurus is an invaluable tool for finding
  just the right word.

Synonyms and Antonyms can be found in the
thesaurus.
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Digital References
Writers rely on dictionaries, quotation books,
encyclopedias, atlases, almanacs, and other
references.

• Digital references locate information very
  quickly.

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Spelling Checkers
Its a darn poor mind that can only think of
one way to spell a word. Andrew Jackson
Spell Checker flags words that do not match words
in their dictionary

• Its up to you to decide what to do.

Ignore
Change
Add to Dictionary
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Grammar and Style Checkers

• Grammar-and-style checking software analyzes each
  word in context, and offers

suggestions for common grammatical errors and
stylistic foibles.
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Form Letters
Mail merge allows word processors to produce
personalized letters and labels.

• Enter names in a database
• Create a form letter
• Merge the two together

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Collaborative Writing Tools

• Groupware is software designed to be used by a
  workgroup.
• It often allows documents to be shared
• It can keep track of a documents history and
  editing changes
• The owner of the document controls the final
  document changes

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The Desktop Publishing Story
Desktop publishing includes

• Writing text
• Editing text
• Producing drawings and other graphics
• Designing a basic format

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What Is Desktop Publishing?
Desktop publishing includes

• Arranging text and graphics on pages
• Typesetting and printing pages
• Binding pages into a finished publication.

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Desktop Publishing Tools
Some of the desktop publishing tools include

• Scanner

• High resolution printer

• Software such as
• QuarkXpress
• PageMaker
• Adobe InDesign

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Tomorrows Word ToolsWeb Publishing
Although printed material may not go away any
time soon, consider this

• Electronic mail now outnumbers post office
  deliveries of letters
• CD-ROM encyclopedias outsell their paper
  counterparts
• The Internet offers mass publishing possibilities

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Electronic Books
Recent technology encourages the future of
electronic books

• Students will download textbooks rather than
  carry them from the bookstore
• Updates will come via the Internet

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Electronic Dictation andIntelligent Word
Processing

• Intelligent word processors use artificial
  intelligence to assist the user in creating,
  editing, and finalizing a document.

• Speech-recognition software uses your voice to
  input words into a word processor.
• This software has improved, but still has
  weaknesses.

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